Minutes of the April 27, 2004 Regular Board of Directors Meeting
President Sharon Vandermee called the meeting to order at the Association Clubhouse. Directors also present were, Karla Estey, and George Baker, Norma Kerklo & Dennis Gilmore. Dick Barton and Susan Scott were absent. Also present were Ron Valiga of Hallmark Management.
On a motion by George 2nd by Karla the minutes of the March 16, 2004 meeting were approved as submitted.
8 Members present, no items were presented.
Tree replacement was discussed. Karla noted dead trees and presented a list of shrub replacement. Ron will coordinate replacement with HOA #2 for better pricing. The Board approved extermination of the voles with a cost not to exceed $250.Additional parking spaces in the area of 685 Sherman Street was discussed. Widening of the street is estimated at $10,000 in cutting the curb and replacing, moving existing irrigation system & trees. Ron will contact the South Metro Fire District to see if the current size of the entry will allow for parking. Norma explained the country requirements, which Writer complied with. Asphalt crack filling and seal coating is scheduled for May 10. A proposal from mile High Gardner to maintain the shrub beds and entry areas was reviewed and approved on a motion by George, 2nd by Dennis. Services will begin May 31, 2004.
3 submittals were approved. 7393 Norfolk for a satellite dish, 7355 Norfolk for an A/C unit to be installed and 456 Clarendon Loop for a storm door. The ACC is in need of replacement members as Ed and Robin are moving soon and Peg’s house is for sale.
ESEC was contacted to bid on the stucco evaluation. The initial fee would be $2,625 with a rate of $150.00 per hour for work above field observations, testing and a combined summary report. A $1,500 retainer is required. Jim Greathead is to check if the original consultant is well enough to complete the report he started. Writer is addressing stone replacements on homes still under warranty. A mason will be brought in to replace missing stones from other units in conjunction with the painting project. Jim & Sue have filed warranty claims on their stone issues. Garage door inspections are scheduled with Ackmar Garage Doors on Saturday May 8 & 15. Painting bids were discussed. A bid of $27,624. 00 was approved to paint 32 buildings, stain 6 decks and the seats at the gazebo on a motion by Norma, 2nd by Karla with the use of the up graded (super paint) Sherman Williams paint. The 3rd week in May is the target date with consideration for weather. 7 garage doors that were painted last fall will not be painted. Garage doors that have been replaced due to warranty problems will be painted.
Ron Valiga of Hallmark Management reviewed the financial reports of March 2004. Financial reports accepted as presented.
Rules & Regulation review will be discussed at the June meeting
On a motion by Dennis, 2nd by Sharon the meeting was adjourned at approximately 8:30 PM.
Respectfully submitted for the Secretary,
Ron Valiga, Hallmark Management
