Minutes of the July, 2004 Regular Board of Directors Meeting

CALL TO ORDER:

President Sharon Vandermee called the meeting to order at the Association Clubhouse.  Directors also present were, Karla Estey, George Baker, Dennis Gilmore & Dick Barton. Norma Kerklo & Susan Scott were absent.   Also present were Ron Valiga of Hallmark Management.

MINUTES:

On a motion by Karla 2^nd by Dick the minutes of the June29, 2004 meeting were approved.

OPEN FORUM: 

1. 4 Homes were represented. 
   
   
2. Four of the lights along Monarch are burned out.  George will change as soon as possible. 
   
   
3. The link to the newsletter on the web site doesn’t work properly. Tim Gamble the Webmaster was notified.
   
   
4. Some plantings alone Monarch have died from being sprayed with weed killer, which True Green plans to replace. 
   
   
5. A question concerning the HOA #2 dues was addressed.
   

 GROUNDS:

1. True Green has agreed to replace the shrubs killed by round up. 
   
   
2. The sewer caps, which extend above the grass line, were discussed.  On a motion by Dick, 2^nd by Karla the Board approved the sewer clean outs to be lowered to or below the grass level. 
   
   
3. An additional tree has died in the Broadwick area (7514).  It will be replaced with the four others.  Tree planting was tabled for 1 month on a motion by Dick, 2^nd by Dennis.  The area near the gazebo will be reseeded and the small stones in the area cleaned up.
   

 ACC:

2 submittals were approved. 

1. 521 Clarendon Loop requested a satellite dish
   
   
2. 597 Clarendon Loop requested approval for a hot tub.
   

 BUILDINGS:

1. Painting is underway as is the railing replacement and missing stones are being reattached.
   
   
2. Jim Greathead spoke to Larry, the stucco expert and he is now well enough to resume the report on the stucco in Broadwick. 
   
   
3. Three units have concrete sink on the entry of their units.  Bids for replacement and mud jacking were presented.  The mud-jacking bid was half the cost of replacement.  On a motion by Dennis, 2^nd by George, the Board approved mud jacking of the concrete for an amount not to exceed $2,000.00. 
   

 PARKING:

A member attended the meeting to discuss the parking fines they have received.  Following a discussion, the issue was tabled to an executive session to be held prior to next months meeting.  No action is to be taken concerning the parking issues till the Board meets in September.

FINANCE:

Ron Valiga of Hallmark Management reviewed the financial reports of June 2004.  Financial reports were accepted as presented. 

OTHER BUSINESS: 

NEW BUSINESS:

ADJOURNMENT:  On a motion by George, 2^nd by Dick the meeting was adjourned at approximately 8:55 PM.

Respectfully submitted for the Secretary,


Ron Valiga, Hallmark Management