Minutes of the June 22, 2004 Regular Board of Directors Meeting
President Sharon Vandermee called the meeting to order at the Association Clubhouse. Directors also present were, Karla Estey, George Baker, Norma Kerklo, Susan Scott, Dennis Gilmore & Dick Barton. Also present were Ron Valiga of Hallmark Management.
On a motion by Norma 2nd by Dennis the minutes of the May 25, 2004 meeting were approved with 2 spelling corrections.
- Don Gardner of Don Gardner Painting was present to speak to the Board and membership concerning the upcoming paint project. Power washing of the units has been done. Painting will begin at the south end of the complex, moving north then west. The field will be done first, then the trim, then the shutters and the doors will be done last. Edges of the doors will be done if the member is home. Those missed will be left a notice to schedule completion of the painting.
- The garage doors on units that have had warranty replacements will be painted and the bill charged back to Ankmar Garage Doors. The cost for painting the doors is $65.00 per door.
- 8 Homes were represented.
- A request by a member to include the care of rose bushes to be placed in the newsletter was made. The members thanked the Board for the flowers planted in the entryways.
- Pine trees along the parkway are turning brown, Jim Greathead will follow up on the trees and he thanked the Board for the get-well card he received.
- There are weeds at 70/8-706 Sherman and a sink hole near 529 Clarendon Loop. True Green will credit the cost of bushes that died from over spray.
- Norma purchased replacement bars for the light posts that had missing bars. She also installed them.
- Broken sewer caps will be replaced.
- Tree replacements at 618, 594 7413 & 7335 will be done as soon as possible.
- HOA #2 will be requested to send a letter to the home with the tree that is pushing a tree over the fence at the west end of the community.
- Jim Greatheads suggested getting as built drawings of the irrigation system.
- On a motion by Sue, 2nd by Norma, $750 was approved to reseed the area near the gazebo.
- Cages to cover the irrigation back flows was tabled.
- Sump pumps are reported to be pumping less often.
- True Green will empty the trash basket at west end of the green belt in Broadwick.
3 submittals were approved. 663 Sherman for a storm door, 670 Sherman for a storm door, 7347 Norfolk for an awning on the patio.
- Stone replacement will be done in conjunction with the painting. On a motion by Dennis, 2nd by Norma $1,000 was approved for the project.
- Painting of 32 units will begin on June 21, 2004. Replacement garage doors will painted along with the project.
- A report on the stucco from Larry Buck was approved with the condition that the costs not exceed $600.00.
- Complaints concerning parking were discussed. The Board agreed that the rules are clear on parking. Garages must be used for parking vehicles and not used as storage facilities. Warning letters, fines where appropriate were approved by the Board on a motion by Dick, 2nd by Dennis. The addresses discussed are 7335, 7345, 7339 and 7335. A Land Rover parked in the Broadwick guest parking is also to be tagged.
- A member of Broadwick presented a plan for additional parking at the emergency exit in Broadwick. Ron pointed out that the no parking designations were part of the Douglas County platting and the South Metro Fire District must first approve any changes. Whereas no one on the Board opposed the additional parking, the South Metro Fire District authority supersedes the opinion of the Board.
Ron Valiga of Hallmark Management reviewed the financial reports of May 2004. Financial reports accepted as presented. A discussion of the audit took place. Ron will check it an engagement letter was signed last year. If no contract is in place Sharon has a name of a firm to perform the audit.
- A draft of the revised Rules and Regulations were presented to the Board for review. Jim Greathead, Tom Baker and Norma prepared the draft report. The revision was tabled as a copy of a 2001 revision was found and will be reviewed by the committee.
- The CPN Master Assoc. reported that a possible Walgreen’s might be looking to purchase the land at the corner of the parkway & Monarch for a drug store site.
- A letter of reprimand will be sent to the member who drove over the fresh top coating and tracked it across the gutter pan as unacceptable behavior.
- No communications from Qwest on the DSL box has been received.
On a motion by George, 2
nd by Dick the meeting was adjourned at approximately 9:25 PM.
Respectfully submitted for the Secretary,
Ron Valiga, Hallmark Management
