Minutes of the May 25, 2004 Regular Board of Directors Meeting
President Sharon Vandermee called the meeting to order at the HOA #2 Clubhouse. Directors also present were, Karla Estey, and George Baker, Norma Kerklo, Susan Scott & Dennis Gilmore. Dick Barton was absent. Also present were Ron Valiga of Hallmark Management.
On a motion by George 2nd by Dennis the minutes of the April 20, 2004 meeting were approved as amended, 3 ACC members are moving.
No items were presented.
· A dry area around 7353 Norfolk was reported on the slope area.
· One or 2 heads need relocated because of a large bush east of 7357 Norfolk.
· Replacements are needed for sewer caps broken in the 7409 Norfolk areas.
· A tree is still pushing down the HOA #2 fence that borders Canterbury.
· On a motion by Norma, 2nd by Sue, a autumn blaze maple tree, 2” caliper will replace the dead tree west of 7415 Norfolk, the dead pine at 618 Clarendon Loop will be changed to a Autumn blaze and the other dead pine will be replaced with the costs not to exceed $1,250.
· The corner of Exeter & Sherman is missing plantings; Ron will contact Writer for their installation.
· Wires and stakes on trees older than 1 year old are to be replaced.
· Writer will install new drains from the new units on Sherman from the down spouts.
· Parking in the Broadwick area was discussed. Neighbors think they have room for a parking space. Sue will check where they think there is room.
· Mountain High Gardner has installed the flowers at the entries, which received positive comments.
4 submittals were approved. 7399 Norfolk for a satellite dish, and a storm door, 448 Clarendon Loop for a storm door. 594 Clarendon Loop for a storm door, 7515 Carey for an awning on the patio. John Goers has accepted the position as Chairman of the ACC, with fellow members of the ACC, Jim Greathead and Greg Coffey.
· Stone replacement will be done in conjunction with the painting. On a motion by Dennis, 2nd by Norma $1,000 was approved for the project.
· Painting of 32 units will begin on June 21, 2004. Decks will be stained on June 1, 2004. Don Gardner Painting will notify effected residents prior to the start of the project.
Ron Valiga of Hallmark Management reviewed the financial reports of April 2004. Financial reports accepted as presented.
· A discussion concerning parking in the guest parking areas by residents took place. The Board agreed that the rules are clear on parking. Garages must be used for parking vehicles and not used as storage facilities. A request by 7345 was denied and the member will be advised to clean out his garage to park his 2 vehicles. 7345, a rental, has 3 cars which 2 cars are parked in the garage and one in the guest parking. 7345 will rotate the car parked in the guest parking every two weeks to comply with the rules.
· Dogs at 7413 Norfolk are seen off their leash. Members are advised to call the Douglas County Animal Control Department to report the actions.
· Ron will check with the CPN Metro District for a possible change in the supply line to 7499 Exeter from the 1 1⁄2 “ service to a 1” to reduce the minimum charge per month.
· The stucco issue was tabled till Jim Greathead is present.
· Thanks to George Baker for changing 22 burned out carriage lights on the property.
Rules & Regulation review will be discussed at the June meeting
On a motion by George, 2nd by Sue the meeting was adjourned at approximately 8:30 PM.
Respectfully submitted for the Secretary,
Ron Valiga, Hallmark Management
