CASTLE PINES NORTH MASTER ASSOCIATION
Approved Minutes
BOARD OF DIRECTORS MEETING
7:00 P.M. – April 19, 2007
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
The April 19, 2007 meeting of the CPN Master Association Board of Directors was called to order at 7:05 p.m. A quorum was not established. The meeting continued addressing non business items until a quorum could be established.
Attendance
Directors present: Maureen Shul, Jennifer Havercroft-Miller, Pat Brierley, and David Necker (arrived at 8:00 p.m.)
Directors absent: Kim Hoffman, Doug Gilbert, and Janet Conner
Delegates present, Dick Lichtenheld, Joan Millspaugh, and Shirley Beer Powell
Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, John Owens, Rita Coltrane, Ed Jukkola, Brian Stopps, Jade Goldfogel, Susan Jacobson, Nancy Clarke, Barb Saenger, and Lynn Stevens
Staff: Alison Gibbens, Cheryl McDade, Lane Roberts, Tim Gamble, Carol Langley-Finnegan, Elean Gersack, Carla Kenny
Guests: Earl Millspaugh - CPN II, Bristol Cone Patio, Galen Crowder – HOA #1, Rex Lucas - CPN II, Bramble Ridge, Bill Ader - CPN II, Bramble Ridge, Bill Gabbard – Huntington Ridge, Daniel Cook – HOA #2, Chris Fellows – HF Holdings
B. Board Meeting Process
Guests present where given a copy of the Homeowner Input Guidelines.
3. OPEN FORUM
There was no one present requesting to speak during this time.
4. GUEST SPEAKER
Chris Fellows with HF Holdings was introduced and gave a general update on the LaGae Development.
HF Holdings plans on providing not only new homes to the area but additional community amenities. Fellows communicated that they are already working with county planning and will seek input from the CPNPC pending the incorporation vote.
HF Holdings has received support from the CPN Metro District for inclusion into the water district through a Board approved resolution. HOA #1 has also reached an agreement with HF holdings with regard to HOA #1 resident issues. HOA #1’s resolution also provides for the inclusion of the 10 acre “dead zone” that HOA #1 now owns and maintains into the LaGae Development. Fellows is following up on his request for a resolution of support from the Castle Pines North Master Association. Currently a quorum is not present to vote on this, but the board will vote as soon as possible so that HF Holdings will be able to move forward as needed.
Fellows reviewed the proposed park plans that will serve local interests not regional needs. Fellows has been communicating with outside organizations for possible funding involvement if the community and Metro District see the need for additional funds to support the park. Fellows stated that he is not making commitments to these organizations and those decisions would be up to the Castle Pines North Parks Authority, CPNMD and CPN residents.
Two noted items included the need to restrict up lighting in the LaGae Development and the need to ensure that the name of the development includes Castle Pines North’s name for resident clarification. Fellows indicated that these requests should be able to be addressed in the final plans.
1. CALL TO ORDER
The meeting was called to order at 8:00 p.m. with the arrival of Director David Necker.
C. Approval of Agenda
MOTION by Havercroft-Miller to approve the agenda adding 7535 Berkshire to item 12. A.; seconded by Necker; motion approved and carried.
2. MINUTES – March 15, 2007 Minutes
MOTION by Havercroft-Miller to accept the March 15, 2007 minutes; seconded by Necker; motion approved and carried.
4. METRO DISTRICT
Roberts attended Monday night’s meeting and reported that Metro District Board Member Brown Eyes resigned her position due to the sale of her property in CPN. This position is vacant and board applications can be sent to the Metro District, Attn: Janet, for anyone who is interested in serving the community in this manner.
The district also had a study conducted that determined the district needs to increase users’ waste water rate. Jim McGrady, District Manager proposed a 10% water rate increase. The Metro Board agreed to have a public forum on May 7th, 6:30 p.m. at the CPN community center to answer questions and address concerns prior to approving this increase. Lengthy discussion followed and everyone was encouraged to attend this important meeting. The Communications Team will be keeping residents informed with information regarding this increase via emails and website postings. The increase is a concern for many residents.
The Metro District also has several erosion and landscaping issues it is dealing with including, but not limited to, Winterberry and Esperanza neighborhoods.
An inquiry was made as to whether the Metro District presented its Monarch Beautification plans for this year. This is an ongoing project to improve the landscaping standards along north Monarch. The goal is for the landscaping along north Monarch to be more consistent with the original landscaping along the main arteries within CPN through phased projects. It was noted that nothing was said about the plans for this year.
6. PARKS AUTHORITY
Cygan attended the Parks Authority meeting this morning but was unable to be at this evenings meeting. Shul stated that Cygan reported that nothing new was presented at the meeting and the authority is still waiting on the Walgreens development to see what impact Max Drive will have on the proposed Castle View Park.
7. CPN INCORPORATION
A. Update – Shul
Shul stated that there has been no new movement on the incorporation of CPN. Nothing new has come out of the courts and the task force will now be focusing its efforts on hosting neighborhood meetings.
On April 10th, CH2M Hill presented very positive initial financial numbers which indicate that incorporation is feasible. The next step will be to present more detailed financial information to residents.
Now that this information is known, the Castle Pines North Preservation committee plans on involving the CPN Metro District and the CPN Parks Authority.
Gibbens inquired about the Committees communication with the county on the “road repairs” that were recently done on Monarch; are these permanent or temperary. It was stated that the Metro District has contact with the county on road repairs within CPN. Roberts also stated that Wiebold has a contact at the count on road repairs.
Gibbens noted that, when the Metro District came out of bankruptcy and turned the roads over to the county, the district had to make the county whole for repair work that needed to be done prior to the county accepting the roads for county maintenance. The CPN Metro District wrote the county a check for the disrepair of the roads at that time. It needs to be noted that the county needs to also make CPN roads whole before the city would take them over.
The Board instructed Gibbens to contact the Metro District on its current road inventory and what actions the county is taking to repair them. Gibbens will also contact Wiebold to get the name and number of her road contact at Douglas County.
Emails continue to be sent by the Preservation Committee informing residents of important incorporation information. The CPNPC website is www.cpnpc.org
8. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly financial & Statistic Report
McDade distributed the monthly financial and statistics report for March and the April payables. The Association has a total of 3,243 Master Association member homes as of March 31, 2007 with a total of 22 closings in March (22 re-sales, 0 new and 0 lots). 2007 Annual Dues invoices were mailed to members February 15, 2007 and as of the end of March accounts receivable are $138,844 and 1725 payments were processed in March.
McDade reported that Check Free, the company who processes online bill payments for many financial institutions, had an issue processing payments to the Master Association this year. McDade is working with the institution to resolve this issue. There have been about 200 residents affected by this error.
Approval of the March Financial Report and April Payables
Brierley MOTIONED to accept the March Financial Reports and April payables; Havercroft Miller seconded; motion approved and carried.
B. CPI Adjustment to the Maximum Annual Assessment
McDade explained that the Master Association Declaration, section 8.4, stipulates that the Board should adjust the "maximum annual assessment" by the Consumer Price Index (CPI). This action does not set the dues assessment amount; it simply determines the maximum amount that can be assessed by the Board. The Board sets the actual dues assessment amount in a separate action, at the time of budgeting. McDade presented the calculation for this year’s CPI adjustment. The Association has approved this action every year except last year; it was voted down.
The current maximum annual assessment is $230.00.
MOTION by Necker to adopt the Maximum Annual Assessment for the year 2007 in the amount of $238, pursuant to section 8.4.1 of the Master Declaration of Castle Pines North Association, Inc.; seconded by Havercroft-Miller; motion approved and carried.
C. Checking Account Signers
McDade stated that she is in the process of updating checking account signers. Last year, McDade was not included as a signer on the Associations savings accounts. This year Shul has requested that McDade be added as a checking account signer for convenience of writing mid month manual checks. The Associations checking account requires two signatures and this should not be an issue. Board members present agreed and McDade will be added as a signer along with all board members to the Associations checking account.
9. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported the Communications Team met this morning to plan the June/July issue of The Connection. Copy is due by May 2, advertisements by May 4, with content going to press on May 24 and in homes the week of June 1.
A new writer has been added, Loraine Masonheimer. Masonheimer will be covering the Parks Authority meetings for coverage in every issue of The Connection.
Business In the Pines will also have coverage in every issue.
Website
Gamble noted that www.cpnhoa.org received on average 1,022 unique visits per day for February. Both cpnhoa.org and cpnpc.org are being updated regularly to help keep residents informed with current information on community issues. Gamble will be adding a Business In the Pines link to the cpnhoa.org homepage so that it will be easy for residents to learn more about Business In the Pines. Online registration for the May Community Garage sale is up and running for all residents who are interested in participating.
Email Request
Roberts stated that emails are being sent out regularly and any request for content addition should go to editor@cpnhoa.org. An email is scheduled to go out tomorrow covering several topics including the upcoming Metro District Meeting.
Welcome Coffee
Roberts stated that the next Welcome Coffee is April 30, 2007. There was a date error on the invitations due to a wrong file attachment being sent to the printer. This error was not caught and Roberts and Wiebold will cover the costs of correcting the error.
Roberts will also be updating the Welcome Coffee packet as it is very out of date.
B. Business in the Pines
Business in the Pines (BITP) is an organization that the Master Association had talked about starting last year in an effort to help and help organize the businesses in Castle Pines North.
The organization, which was started January 1, 2007, now has 43 Business and Associate members. Kenny distributed the 2007 First Quarter Report and introduced Daniel Cook who stated that the organization has a vision similar to the Castle Rock Chamber of Commerce in that it would like to help sponsor community events along with being a part of the community.
This year’s Easter Fest was co sponsored by the CPN Master Association and Business in the Pines. 14 businesses set up booths in the CPN Community Center and passed out candy while the Master Association sponsored other attractions.
Members and Margaritas was Business in the Pines first social event which was very successful.
The Business in the Pines Business directory will be published and distributed next month and BITP plans on sending bi monthly e bulletins to its members. BITP is excited about the coverage in each issue of The Connection. The website has been receiving about 208 unique visitors each week.
Kenny explained that Market in the Pines is going to be one of the fund raisers for Business in the Pines. Market in the Pines should bring in outside vendors and interest to the area as the monthly event will be advertised on the major newspapers.
Kenny noted that initial start up costs for Business in the Pines were not expected to be very much however, expenses have been greater than anticipated. Kenny presents a 2007 budget for Business in the Pines of $14,000. The expense in future years should not be as great and Business in the Pines is expected to be a self funding organization who right now is needing start up funding which the board agreed t o in December. Kenny noted that she and Kollmar have been focusing on getting members established and next year plan on helping BITP with support functions.
Lichtenheld stated that HOA #1 voted last night to join Business in the Pines as a show of support from the residents of HOA #1.
A suggestion was made to also have “farmers market” items. Kenny stated that this year, being the first, the market would focus on unique vendors and next year will look at adding new types of businesses.
Discussion about the proposed budget followed and Gibbens will follow up with the Board on past minute references to the budgeting for business in the Pines. Approval of the Business in the Pines budget will be deferred until next month.
The Business in the Pines new website is up and running, www.businessinthepines.com
10. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
The committee is currently working on the site improvement plan for the CC-20 patio and townhomes. The area will include 20 townhome units and 27 patio homes.
CC-20 Inclusion Agreement
McDade stated that the attorney is working on the inclusion agreement and she will report as soon as she hears back from him.
Walgreens Commercial
This referral has been turned into the county with DRC comments.
The Ridge T Mobile Cellular Light Pole
The Association is in receipt of a planned light pole cellular tower to be located just off the satellite parking lot at The Ridge Golf Course. The DRC Committee is working on this plan with T- Mobile. The main issue is still lighting for the structure.
LaGae Ranch Update
An update for this item was reported earlier.
Castle Pines Business Building
The Association is in receipt of a referral for a new business building just to the west of Colorado Capital Bank. The building is two stories and will resemble the existing structures. Ader reported that this buildings initial design looks great and will shield the existing back side of the businesses on Village Square Drive.
B. Safety Committee
Community Safety Issues
Conner was not present to report and will provide updates at the next meeting.
There is a Fire Mitigation Meeting scheduled for April 21, 2007 for those interested in attending.
South Metro Fire and Rescue continues to work on the new fire station sight off of Monarch at Hidden Pointe Blvd.
Emergency Preparedness Guide Distribution
No report.
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
Langley-Finnegan distributed the most recent statistics for dispatch calls to sheriff, fire and rescue services in the CPN area. She continues to encourage neighborhoods who do not participate in the Community Watch Program to please contact her. The sex offender list is now available online through the Douglas county Sherriff’s office.
She announced that the Douglas County Sheriff’s Office Community Safety Volunteer Program graduated tonight.
C. Air Traffic Committee Update
Shul stated that there is nothing new to report on as it relates to air traffic.
11. OLD BUSINESS
A. Daniels Park and Daniels Park Road
There is nothing new to report at this time.
B. Highlands Ranch Wildcat Trail
There is nothing new to report at this time.
12. NEW BUSINESS
A. 7535 Berkshire
The Association is in receipt of an improvement request from the new owners at 7535 Berkshire in Claremont Estates. The request is for a new roof and front sidewalk replacement. Gibbens will review and get with the resident for any changes that may need to be made and give final approval.
B. Suicide Forum
Shul noted that the Suicide Forum had a small attendance, but hopefully it opened up the doors for those needing help or just wanting to help.
12. ADDITIONAL HOMEOWNER INPUT
There was no additional homeowner input.
13. NEXT MEETING
Next Board Meeting:
Thursday, May 17, 2007 7:00 p.m. – Regular Meeting
14. ADJOURN
MOTION to adjourn by Havercroft-Miller; seconded by
Necker; motion approved and carried. The meeting was adjourned at 9:50 p.m.
Respectfully submitted
Alison Gibbens
Recording Secretary
Approved ________________________________, 2007
__________________________________ _________________________________
Secretary President
