CASTLE PINES NORTH MASTER ASSOCIATION
APPROVED -MINUTES
BOARD OF DIRECTORS MEETING
7:00 P.M. – August 16, 2007
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
At 7:10 p.m., the agenda was followed on non business items until a quorum could be established.
Attendance
Directors present: Maureen Shul, Dave Necker, Jennifer Havercroft-Miller, and Doug Gilbert
Directors absent: Kim Hoffman, Janet Conner, and Patrick Brierley
Delegates present: Joan Millspaugh, Bruce Thompson
Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, John Owens, Rita Coltrane, Brian Stopps, Jade Goldfogel, Susan Jacobson, Nancy Clarke, Lynn Stevens, Dick Lichtenheld, Shirley Beer-Powell, and Barb Saenger
Staff: Cheryl McDade, Lane Roberts, Terri Wiebold, Tim Gamble, Carol Finnegan, Alison Gibbens, and Sharon Kollmar
Guests: Royann Cygan – The Hamlet, Ted Lohr – Bristle Cone Patio, Rex Lucas – Bramble Ridge HOA, Chris Fellows, HF Holdings
B. Board Meeting Process
Guests present where given a copy of the Homeowner Input Guidelines.
C. Approval of the Agenda
The agenda will be followed on all non business items until a quorum can be established. Guest speaker Chris Fellows will be added after the Parks Authority report and an Executive Session will be added after Additional Homeowner Input.
3. OPEN FORUM
There was no one present requesting to speak during this time.
4. METRO DISTRICT
LOHR presented updates on current Metro district projects. The stability of the hill at Winterberry is being addressed with a low cost solution that may be used in other parts of the district. The Retreat Park update is near completion. The district made a 2 million dollar pay down to its variable rate bonds. Renewable water search continues with positive options existing. The Metro District board will address no solicitation signs at its next meeting.
Havercroft Miller inquired about the completion of sidewalks in the North Lynx area and Lohr indicated that there are engineering and ownership issues that prevent this completion form taking place at this time.
The district has several parcels of land that exist within sub associations. The district is working to complete landscaping projects in these areas and turn this land back over to sub associations for perpetual maintaince.
Shul requested reservation history for ball fields at CPN parks.
5. PARKS AUTHORITY
Cygan reported on the August 16, 2007 Parks Authority meeting. One of the main topics at the meeting was the need for an alternate sled hill location due to safety issues surrounding the current sled hill location. There is a proposed new location for an additional sled hill in the area by Coyote Ridge where the new fire stations is planned. There will be more on this topic later in the meeting.
Cygan also presented a recap of the history of “Castle View Park” and why residents have not seen progress on this project. Several reasons for the delay have included the need to acquire the remaining parcels for the park, the CC20 research delay, the publishing of the Metro Districts IWRP results, the Walgreens road access effect on the park, the LaGae Ranch park possibility, and most recently the pending incorporation of Castle Pines North. These delays have provided the Parks Authority time to take a closer look at “Castle View Park” plans and insured that the original plan is what CPN really needs in the way of park amenities. The Parks Authority is aware of the vested interest that CPN residents have in the future of this park as residents have been making payments to the authority for the past four years in anticipation of its completion.
Cygan again presented the conceptual plan for Castle View that has been in the works for the past several years. It was noted that phase one according to the original plans is the back portion of the land and could be done with the dollars currently set aside. If this were to happen, it would be, at the earliest, six months out before any dirt would move.
1. CALL TO ORDER
Director Gilbert arrived at 7:40 p.m. A quorum was established and the meeting was called to order at 7:55
C. Approval of Agenda
MOTION by Necker to approve the agenda; adding Chris Fellows as a guest speaker after the Parks Authority report and an Executive Session after the additional homeowner input section; seconded by Havercroft-Miller; motion approved and carried.
2. MINUTES – July 19, 2007 Minutes
MOTION by Necker to accept the July 19, 2007 minutes; correcting page two, section 5, the last paragraph to read, “There is currently $3.1 million held in the Colorado Trust by the Parks Authority as a result of the Master Association’s 70% contribution of the annual HOA dues and developer fees.” and 6 A. to read, “In effect, this will set the wheels of the election in motion; the Election Commission will…”; seconded by Havercroft-Miller; motion approved and carried.
5. B. GUEST SPEAKER
Chris Fellows was introduced and began by speaking on the need for an alternate location for a sled hill in CPN. Discussion on the need of an additional sled hill was started last year by the CPN Safety Committee. Fellows proposed a location just north of the new fire station at Monarch and Hidden Pointe Blvd. Fellow’s was the original owner of this land and currently is working to finalize plans and ownership of this parcel. His proposal would provide an area for the Master Association to grade a new sled hill. Fellows would also set aside $20,000 to help offset the needed grading for this project. He also noted with the grading for the sled hill, the sidewalk completion mentioned earlier, could also possibly be addressed.
MOTION by Necker for the Castles Pines North Master Association to send a letter of support to Douglas County for a sled hill to the north of the new fire station location and that a reserve account will be established for the $20,000 funding to be provided by Chris Fellows to go toward grading of the project, seconded by Havercroft Miller, motion approved and carried.
Fellows stated that Douglas County is in the middle of updating the county’s comprehensive plan. He noted “LaGae Ranch” is not part of the current plan and needs to be re-designated as urban in nature not non-urban and included in the Castle Pines North Separated Urban Area.
MOTION by Necker to support the re-designation of LaGae Ranch to Urban and include the parcel in the Castle Pines North Separated Urban Area; seconded by Gilbert; motion approved and carried.
A letter of support will be sent to Douglas County.
10. OLD BUSINESS
C. Xcel Energy Transmission Line Upgrade
Thompson spoke during this time as he may need to leave the meeting early.
Thompson spoke on the Xcel transmission line upgrade for the east west lines coming out of the Daniels Gate Sub Station.
Thompson and a communications team representative held a special meeting on this project reviewing alternatives and what choices CPN really has on this project. The group agreed based on information provided that we should not intervene on this project at this time.
Xcel is providing the Association with requested information and readings on the effects of this upgrade. Thompson still feels that past efforts helped in setting a higher standard for these and future lines in our area.
Roberts will work with Thompson to coordinate a survey for residents immediately visually affected by this upgrade to see what their color choice for the metal poles would be, rust brown or silver.
It was noted that there is an abundance of weeds under the Xcel corridor. Lohr will get with Fagan on this item.
It was also reported that Xcel trucks have been using CPN streets not approved for construction traffic. Xcel will be cleaning the effected streets and stated that the trucks should not have been using Buffalo Trail. Xcel acted promptly and the Daniels Gate substation upgrade should be done soon.
6. CPN INCORPORATION
A. Update – Shul
A hearing regarding the revenue sharing agreement for CPN and The Village was held on Wednesday, July 25, 2007 with the judge approving Castle Pines North’s petition to incorporate.
The Castle Pines North Preservation Committee is moving ahead with the Election Commission to determine details of the election and what wording will be on the ballot. The ballot is being coordinated with Douglas County and will be a mail in ballot.
Community meetings on the results of the feasibility study conducted by CH2M Hill will be held toward the end of September. A communications blitz will provide meeting dates and timelines to residents.
7. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly Financial & Statistic Report
MCDADE distributed the monthly financial and statistics report for July and the August payables. There were 34 closings in July 2007 (34 resales). Annual dues invoices were mailed to members February 15, 2007 and as of the end of July accounts receivable are down to $29,591. The cash balance is down about $20,575 from last month for a total balance of $138,319 as of July 31. Our total income for July was $12,456. The net amount owed to the Master Association from CPNPC is $144,893 as of July 31, 2007.
Thus far, the Master Association has collected 94% of our entire 2007 budgeted dues revenue. The budgeted financial situation continues to be good; however, the Association’s cash balance appears to be at a level that may only carry us through the end of the year. This will be further clarified as the 2008 budgeting process begins next month. Lohr inquired if the Association would be able to pay all of the bills and McDade could not predict. Gilbert noted that the Association is under in several categories and we should be okay through the end of the year. Gilbert stated that fund raising to support the election could also be used to offset expenses.
The board supported McDade’s suggestion that the Parks Authority expense account be shown as a separate line item on the condensed financials. Gilbert suggested that for 2008 budgeted income be showed so that it reflects receipt timing.
McDade noted that the Check Free on line bill payment issue is still being worked on.
MOTION by Necker to approve the July Financial Report and August payables; seconded by Gilbert; motion approved and carried.
B. 2006 Audit
Director Questions
In July, McDade distributed to the directors the 2006 Audit report. She requested that the directors review the audit and present any questions at this meeting. No questions were asked.
Additional Fee
McDade noted when the accounting firm bid the audit for 2006, there was no incorporation in sight. The proper presentation of incorporation expenses required additional time and the firm is requesting an additional $500 to cover unexpected time spent on our audit. The Board agreed to the expenses and noted that it should be part of CPNPC expenses.
8. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported that the October/November Connection has a content deadline of August 24 and is scheduled to be in homes October 1. There is also a special issue of the Connection to go out on August 21 covering the pending incorporation election.
Website
GAMBLE noted the CPN website received 1865 unique hits in the month of July.
Email Requests
Emails continue to be sent to residents as needed and there were no additional content requests at this time.
Welcome Coffee
The next welcome coffee will be held sometime in the fall.
B. Business in the Pines
Update
KOLLMAR reported “Business In The Pines” will be meeting with Douglas County representatives along with South Metro representatives to talk about economic development for the area. “Market in the Pines” is doing well for a first year event and Oktoberfest will be October 13, 11:00 a.m. to 3:00 p.m. featuring a “trick or treat” street. The Master Association will have a booth at this event as part of its 2007 budget. BITP currently has 63 paid members.
9. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
There was nothing new to report.
CC-20 Inclusion Agreement
Gilbert is working on this item.
Walgreens Commercial
There was no new update on this topic.
The Ridge T Mobile Cellular Light Pole
The CPNDRC signed off on this project with the proposed light being of a non obtrusive type with the lowest wattage possible being used and going on 30 minutes before dusk and going off 30 minutes after dawn. This item will be removed from the agenda.
LaGae Ranch Update
This item was covered earlier in the meeting. There was no additional information.
Castle Pines Business Building
There was nothing new to report.
Commercial Site – Village Square Drive
No report.
Permanent Restroom Installation – CPN Metro District
No report.
B. Safety Committee
Community Safety Issues
Conner was not present to speak on this topic.
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
Langley-Finnegan distributed the most recent statistics for dispatch calls to sheriff, fire and rescue services and the most recent sex offender list for the CPN area. She announced the Douglas County Sheriff's Office Community Safety Volunteers have clocked over 12,525 hours of volunteer time since the program began. The next Academy is scheduled for April 2008 with 18 individuals already committed to participate; information on how to apply can be obtained on the DCSO website at www.dcsheriff.net. Carol is also available to speak at local sub association meetings on the Community Safety Volunteer Program to encourage additional CPN residents interested in law enforcement and serving the community to apply.
C. Air Traffic Committee Update
There was nothing new to report.
10. OLD BUSINESS
A. Daniels Park and Daniels Park Road
It was reported that there is a public meeting scheduled for next Wednesday at Timber Trail Elementary to present plans for the Daniels Park area.
B. Highlands Ranch Wildcat Trail
The new regional trail connection has been completed and the Highlands Ranch Wildcat Trail fencing moved. This item will be removed from the agenda.
C. Xcel Energy Transmission Line Upgrade
This item was covered earlier in the meeting.
F. Entry Monument “No Solicitation” Signage
Lohr noted that as long as no solicitation signage meets Douglas County standards as well as Master Association Guidelines the Metro District will support the addition of signage.
G. Covenant Violations in Huntington Ridge and Claremont Estates
Gibbens reported that 7535 Yorkshire Drive, 7783 Yorkshire Drive, and 7517 Berkshire Lane have all complied with the violation letters sent. One new property has been sent a letter, 7499 Berkshire, on trash violations.
11. NEW BUSINESS
There was no new business.
12. ADDITIONAL HOMEOWNER INPUT
An inquiry was made if the Metro District sprays for mosquitoes. It was noted that the district currently uses a type of “donut” shaped mosquito control. Wiebold noted that Parker has installed bat houses as a means of environmental friendly control of mosquitoes. This seems to be helping in the Parker area.
13. NEXT MEETING
Next Board Meeting:
Thursday, September 20, 2007 7:00 p.m. – Regular Meeting
14. ADJOURN
MOTION to adjourn by Necker; seconded by Havercroft-Miller; motion approved and carried. The meeting was adjourned at 9:35 p.m.
Respectfully submitted
Alison Gibbens
Recording Secretary
Approved ____________________________, 2007
_______________________________ _______________________________
Secretary President
