CASTLE PINES NORTH MASTER ASSOCIATION
Draft 1 MINUTES
ANNUAL MEETING OF DELEGATES
7:00 P.M. – November 13, 2007
Castle Pines North Community Center
1. WELCOME
President Maureen Shul called the November 13, 2007 Annual Meeting of Delegates for the CPN Master Association to order at 6:00 p.m. Shul welcomed all in attendance and stated that the purpose of the meeting is for the Delegates to elect two members to the Board of Directors of the Master Association and to transact such other business as may properly come before the meeting.
Director and Delegate Roles
Shul explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners.
Every neighborhood that is a full member of the CPN Master Association may select a Delegate to represent their Delegate District. Where the builder still owns a majority of the lots, the builder appoints the Delegate for their District. Otherwise, the Sub-association for the District selects their Delegate, according to the rules of their HOA.
The Delegates’ primary legal role is to meet once a year at the Master Association's Annual Delegate Meeting to elect the Board of Directors, to fill those seats where the Director’s 3-year term has expired. Delegates vote based on the number of lots in their District. Directors are chosen because of their individual qualifications, and are expected to take into account the interests of the whole community, not just their own neighborhoods. The Directors vote on Association issues and business but discussion and input on topics is open to and encouraged from all Delegates.
Throughout the year, the Board of Directors holds regular meetings that are open to all residents of CPN. All Delegates also receive notice of the Board meetings and are invited to attend, provide communication with their neighborhoods, and participate in all discussions prior to formal vote by the Directors.
2. INTRODUCTIONS
Introductions of all in attendance were made.
Attendance
Delegates present: Jeff Graser, John Owens, Kim Hoffman, Joan Millspaugh, Jade Goldfogel, Shirley Beer Powell, Maureen Shul, Mike Henry, Bruce Thompson, Carol Langley-Finnegan, Barb Saenger, David Necker, Cheryl McDade, and Jennifer Havercroft-Miller
Delegates absent: Dick Anderson, Nancy Clarke, Pat Brierley, Michelle Naherny, Lynn Stevens, Brian Stopps
Staff: Alison Gibbens, Cheryl McDade, Lane Roberts, Tim Gamble, Sharon Kollmar and Carla Kenny
Guests: Dan and Hanne Schatz – The Hamlet, Earl Millspaugh (Bristle Cone Patio), Royann Cygan – The Hamlet, Richard Taylor – Tapestry Hills, Ida Munson – HOA #2, Ted Lohr – Bristle Cone Patio, Lynn Anderson – Esperanza, Anna Mallinson – North Lynx, Carol Grant – The Retreat, Sarah Tweed – HOA #2, Donna Lecznar ( Green Briar), Sally Wagner (HOA #2), Sarah Tweed (HOA #2) Dick Lichtenheld – HOA #1, Rex Lucas – Bramble Ridge,
3. ANNUAL MEETING OF DELEGATES
Establish Quorum
A quorum was established with 14 delegates voting representing a total of 2,279 votes (quorum - 1627 votes). Delegates in attendance are noted above.
Approve November 14, 2006 Minutes
MOTION by Langley-Finnegan to approve the minutes from the annual meeting held on November 14, 2006, seconded by Necker; motion approved and carried.
Statements of Candidates for Director
Shul stated there are two board positions up for election with two people running, herself and Gilbert.
4. PRESIDENTS REPORT
The Master Association is an advocate for the CPN community and provides services through community improvements, social events, and communications.
Langley-Finnegan reviewed the issues, tasks and accomplishments that the CPN Master Association Community Safety Committee has done over the past year.
Roberts reported on the highlights of the Communications Team providing statistics each of its areas.
The Association also hosts several events throughout the year including the Annual Egg Hunt, Movie in the Park, Concert in the Park, and the Holiday Carriage Ride. Social events for 2007 were reviewed.
Kollmar reported on Business in the Pines and its accomplishments for 2007.
Shul concluded with a review of the incorpration efforts and success. She noted that the community rose to the occasion and should be commended on the successful efforts that were put forth.
5. FINANCIAL
McDade distributed the year to date monthly financial and statistics report and the November payables. The Association has a total of 3,248 Master Association member homes as of October 31, 2007 with build out nearing completion. The Association is in good financial standings.
McDade also distributed the 2008 proposed budget. This is the draft that will be presented at next month’s meeting for approval.
MOTION by Necker to approve the payment of the November payables; seconded by Hoffman; motion approved and carried.
6. NEW BOARD MEMBER ANNOUNCEMENT
Shul and Gilbert were reelected for terms to expire in 2010. Congratulations!
Election of officers will be held at the December board meeting.
7. NEXT MEETING
Next Board Meeting:
December 6, 2007, 7 p.m., CPN Community Center
Next Annual Meeting:
November 18, 2008, 7 p.m., CPN Community Center
8. ADJOURNMENT
MOTION to adjourn by Hoffman; seconded by Necker; motion approved and carried. The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Alison Gibbens
Recording Secretary
Approved ___________________________________, 2008
_____________________________ _______________________
Secretary President
