CASTLE PINES NORTH MASTER ASSOCIATION

4.  Open Forum

A.   Homeowner Input

None.

5.    Metro District

A.   Update

Andy Rhodes provided an update to those present on Metro District business.  He announced that the District has closed a deal with Reuter Hess and that the ground breaking of the expansion will be in September.  Andy explained that the Castle Pines Metropolitan District had qualified for a very low loan interest rate for this purchase.  He also explained that Reuter Hess is prohibited from selling storage for less than the amount paid by the Castle Pines Metropolitan District.  Andy explained that the District is still working on an updated landscape design plan.  He discussed the sharing of the email list by the Master Association so that the District can communicate with the residents.

Shul explained that the list having been previously provided was not in compliance with the Master’s policy concerning protecting the privacy of the residents.  She explained that any messages the District wishes to be sent out to residents should be accomplished by submitting the request through the Master Board for approval.

6.    Parks Authority

A.   Report

Mallinson reported that the Authority is waiting for a response from the City of Castle Pines North regarding approval of the plans for the Lagae Park.  She explained that there was an issue with the road being designated as private.  Mallinson announced that construction would start in the summer of 2009 with completion in the spring of 2010.

Havercroft expressed everyone’s gratitude for all the hard work this committee and Mallinson has done concerning this park’s development.

7.    Castle Pines Chamber of Commerce

A.   Report

Kenny announced that the Chamber of Commerce’s membership is up to 108 members.

Kenny explained that since the Market event was rained out, it has been rescheduled for August 23^rd.  She explained that ten vendors may have been lost as a result of the forced rescheduling.

8.    City of Castle Pines North

A.   Report

Shul reported that the City is meeting with the Cherokee Ranch to possibly schedule a community event.  She announced the selection of CH2M Hill as the manager for the City.

Shul reported on the ceremony with a Japanese delegation describing the event.

Shul announced a public hearing concerning the Lagae development.  She also reported that the Council is meeting weekly and will continue doing so until the business reduces to a more normalized level at which time they will begin meeting monthly.

B.    City Task Force Reports

Havercroft reported that the Task Force has been working with Charlie Fagan in an effort to establish recycling in the parks. 

Havercroft announced that Ward 1 will be hosting a meeting in order to offer an opportunity for residents to discuss the proposed fire station relocation at a date and time to be determined.  She also announced that Ward 2 will host a similar meeting on September 5^th.

Havercroft reported that the Safety Task Force has established a protocol to handle serious crimes within the Castle Pines North community.

Shul reported that there have been no discussions by the City Council regarding the proposed T-Mobile tower.  She explained that the rumors concerning this topic are inaccurate and unfounded.

9.    Financial Report

A.   Doug Gilbert – City of Castle Pines North Treasurer

Gilbert spoke on the analysis he had performed concerning some erroneous posting of a few bills for legal services.  He explained that some of the bills should never have been sent to or paid by the Master Association and that the City will need to either pay or reimburse the Master Association for them.

Gilbert also explained in detail the analysis he had performed, providing a copy of his report to those present.  He explained the process by which some of all of these amounts may be reimbursed to the Master Association.

B.    Monthly Financial and Statistics Report

Schaffer reported on the financial reports presented. 

C.   Approve Financials – July

Motion by Havercroft to accept the financial reports as presented; Seconded by Mallinson; Motion Carried and Approved.

D.   Approve Payables – August

Motion by Havercroft to approve payment of the bills presented; Seconded by Mallinson; Motion Carried and Approved.

E.    2008 Audit Proposals

The Board reviewed three proposals to prepare the 2008 tax return and perform an audit.  The proposals were from McNurlin & Associates, Bondi & Co. and Wenner Silvestain.

Motion by Havercroft to accept the proposal from McNurlin & Associates for a cost not to exceed $2,500; Seconded by Mallinson; Motion Carried and Approved.

10. Master Association Services

A.   Communications:  Newsletter (Lane Roberts); Website (Tim Gamble)

Shul reported that the Board had agreed to an increase in the percentage of ads, which would necessitate a reduction in the percent of articles for the next two issues.  She also reported that about 470 residents responded to the survey.  Shul reported that the response was split concerning the proposed relocation of the fire station.  She also reminded everyone that a Committee has been established to promote the proposed new library in Castle Pines North.

Gamble suggested that the newsletter’s size could be increased along with ad rates.  He also suggested that it be published monthly.

B.    Social

Kenny reported that a resident had approached her and requested support for senior events.  She told the owner that she would be willing to facilitate this, but wondered if the Board would approve the establishment this Committee so that they can use the Community Center at either no cost or a reduced cost as an official Committee of the Master Association.

Kenny also reported that the Committee is working with the Board regarding the carriage events and would have more to report at a later time.

Millspaugh suggested that to establish this Committee as part of the Master Association may be inappropriate.

Shul asked that this request be tabled for additional discussion by the Board.

11. Committees

A.   Development Referrals (CC-20; Lagae: Fire Station; Horse Trail)

Shul reported that there was nothing new to report concerning CC20, that the Lagae development and the Fire station had been discussed earlier this evening.

B.    Daniels Park Plan Committee (Barb Saenger and Kim Hoffman)

Hoffman had nothing new to report having made her report earlier in this meeting.

C.   Library Initiative

Lynge reported that the Committee is formed and working on their plan.  He reported that they would know if the library initiative would be on the November ballot the next day and that once they are certain it will be on the ballot, the Committee will implement their plans.

12. Old Business

A.   Board Selection Committee

Shul announced that Rex Lucas, Anna Mallinson and David Necker were appointed to the Board Selection Committee in order to select someone to fill the vacancy created by Gilbert’s resignation in July.  Hoffman reported that six owners had volunteered to fill the vacancy and would be providing answers to some questions that were developed by the Committee.  She reported that the Board was hopeful that someone would be appointed at the September meeting.

B.    Conflict of Interest

Hunt reported that the question regarding a possible conflict of interest where a Board member also serves in an elected or appointed capacity with the City of Castle Pines North and where a delegate is also a contractor for the Master Association had been provided by the Master Association’s attorney.  She stated that there is no problem with either of these situations provided that the conflicted person has identified their conflict and abstains from both discussion and voting on the matter that presents the conflict.

13. New Business

A.   Revised Collection Policy

Hunt reported on the revised collection policy in the Board packets recommended it not be approved at this time until a decision is made by the Board concerning a possible change in due date and late dates concerning the annual assessment.  The Board agreed and tabled this matter.

B.    Amnesty Letter

Hunt reviewed the proposed amnesty letter regarding a waiver of interest charges for balances that are unpaid recommending that approval of this be deferred until a decision is made concerning the effective date interest charges would begin.  This matter was tabled pending final decision.

C.   Insurance Proposals

Hunt reviewed three proposals for insurance coverage beginning September 15^th.  She reviewed the three proposals from American Family Insurance, Anderson Ban Insurance and Compass Insurance.  She explained that the agent from Compass had requested additional time so that an additional quote could be obtained that would provide coverage amount for the fidelity coverage that would be in compliance with the Master Association’s CC&R’s.  The Board agreed to delay decision on this matter in order to allow the Compass agent to provide an appropriate quote.

14. Additional Homeowner Input

Saenger reported that Pine Ridge would be happy to host the carriage event this year and asked that this be passed on to the Social Committee.

Millspaugh asked that the microphone be used at these meetings in order that everyone could hear the proceedings.

Gilbert commented that the remodeling of the kitchen in HOA #1’s clubhouse was very nice.

Shul briefly spoke on the recent tragic event in Brambleridge encouraging any residents that have questions about this matter to contact her.

15. Next Meeting

A.   Regular Meeting

The next meeting of the Master Association Board of Directors will be September 18, 2008 at 7:00 p.m.

16. Adjourn

Motion by Hoffman to adjourn this meeting; Seconded by Lucas; Motion Carried and Approved.  The meeting was adjourned at 9:05 p.m.

Respectfully submitted,

Vickie Hunt

Association Manager

Approved____________________________, 2008

Secretary_____________________________

President_____________________________