CASTLE PINES NORTH MASTER ASSOCIATION
APPROVED - MINUTES
BOARD OF DIRECTORS MEETING
7:00 P.M. – February 21, 2008
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
At 7:10 p.m., President Shul called the meeting to order with a quorum present.
Attendance
Directors present: Maureen Shul, Jennifer Havercroft-Miller, Rex Lucas, Kim Hoffman, Anna Mallinson, Doug Gilbert, and David Necker
Directors absent: None
Delegates present: Shirley Beer-Powell, Cheryl McDade, Carol Langley-Finnegan, Barb Saenger, Dick Lichtenheld, Laurel Sjodin, Maureen Shul, Kim Hoffman, Jennifer Havercroft-Miller, and David Necker
Delegates absent: Cody Powell, Dick Anderson, John Owens, Jade Goldfogel, Nancy Clarke, Lynn Stevens, Pat Brierley, Joan Millspaugh, Royann Cygan, and Mike Henry
Staff: Alison Gibbens, Cheryl McDade, Carla Kenny, and Lane Roberts
Guests: Ted Lohr – Bristle Cone Patio Homes, Eva Mitchell – HOA #1, Dan Schatz – The Hamlet, Tom Morrissey - The Retreat
B. Board Meeting Process
Guests present were given a copy of the Homeowner Input Guidelines.
C. Approval of the Agenda
MOTION by Mallinson to approve the agenda with the addition of Barnum Printing Credit Application to the Monthly Financial report and Community Child Safety Day to New Business; seconded by Necker; motion approved and carried.
2. MINUTES – January 17, 2008 Minutes
MOTION by Hoffman to accept the January 17, 2008 minutes with corrections to page one, Guest Speaker, paragraph one, “…alarm service to respond to false alarms is borne by the alarm user.”, page two, Parks Authority, paragraph three, to read “CH2MHill for development guidelines so as not to lose time once the new city planning processes are in place.” and page three, CPN Incorporation, paragraph two, to read “…Candidate forums because four board members from the Association are running…”; seconded by Havercroft-Miller, motion approved and carried.
3. OPEN FORUM
Resident Morrissey, was present to speak on his behalf with regard to the lien the Master Association has on his home. Morrissey noted that the 2008 Dues Billing Statement is the first time that he is aware that a lien has been filed on his home and he is present to appeal the judgment and lien filing fees. McDade reviewed all of the written notices sent to the homeowner. Morrissey indicated that he received the first notice but had not received subsequent mailings. McDade stated that the Association also sends email reminders and has articles in the Connection as additional reminders to all homeowners.
The Board noted Morrissey’s comments however had to support the lien on the property and the associated fees. The Board treats all homeowners the same and is unable to reverse any of the costs that the Association has already incurred.
Morrissey should contact McDade if he has any additional questions on this issue.
4. METRO DISTRICT
Ted Lohr, President of the Metro District board of directors, provided an update on Metro activities.
Lohr stated that the district is looking forward to working with the new city council and is currently setting up work sessions with new council members. Lohr announced that the District is talking about a new fee schedule for use of community amenities by residents and those outside the neighborhood. Several objections were noted including the fee that would be charged to HOA Board’s within the community whose residents already pay for the facility through their monthly District statement. Additionally, HOA Boards did not budget for this item in 2008. Lohr will take these comments back to the District and reexamine this item.
Lohr stated that park restroom installations have begun. Several present requested the examination of the location of the new Retreat restroom and its highly visual location as you drive up to the park. This location will be checked into and reported on next month.
Lohr noted that Douglas County Water Resource Authority is hosting an event on March 15 to help HOA’s become water smart. He encouraged all to attend.
5. PARKS AUTHORITY
Shul announced that Royann Cygan has resigned her position as the CPN Master Association Parks Authority Representative to board of the Castle Pines Parks Authority. Kim Hoffman was appointed in her place. An alternate representative also needs to be appointed incase Hoffman is unable to attend meetings. Mallinson volunteered and was appointed as the alternate. A letter will be sent to the Parks Authority Board.
Hoffman reported that a representative from Highlands Ranch Parks and Open Space reported that they are moving forward on a 202 acre, 5 pond, regional park to be located by Rocky Heights Middle School. This plan has been in the works for several years and now they are asking the CPN Park Authority to contribute to this project as they are looking for additional funding from neighboring communities. The representative requested a $750,000 to 1.25 million contribution from the Parks Authority. Total cost of the project is expected to be 20 million. No decision has been made on this item and Hoffman will report further at the next meeting.
Updated numbers to build the LaGae Park have are approximately 4.9 million. The City, Metro District, and Parks Authority need to make a decision on this item as soon as possible so that grading can begin on it and surrounding projects including American Academy.
The Parks Authority is working to verify numbers owed to them from the Master Association. McDade noted that the Master Association can only provide those numbers through our accounting of collected and uncollected dues. She can provide those numbers upon request.
Steve Brown, Parks Authority attorney, gave a brief presentation on how the Parks Authority is set up and possible actions moving forward with the new city and its representatives. All Boards look forward to working together.
Resident Mitchell noticed that the larger soccer fields are gone from the LaGae park plan. It was noted that Real Soccer is no longer a player in the soccer fields due to a change in club philosophy. With this contribution gone, the scope of the park changes to a new multi level plan. The new plan would better utilize the current topography thereby reducing associated costs.
Castle View Park will remain on the back burner.
6. BUSINESS IN THE PINES
A. Update
Kenny reported that BITP membership continues to grow and the organization now has 94 members. The Candidate Forums hosted by BITP went well and they had their first After Hours of the year last Tuesday. The BITP Board still has not finalized its 2008 budget and this will be reported on at next month’s meeting.
B. Welcome Coffee
Discussion on the Welcome Coffee was tabled until next month.
7. CPN INCORPORATION
A. Update – Shul
Shul thanked Dick Lichtenheld and Eva Mitchell for all of their work during the city official election process. Shul noted that the election had over a 50% voter turnout which is wonderful. The elected city representative are not official until they are sworn in which will be in mid March. The elected officials are working on training with the Colorado Municipal League, City attorneys, CPN Metro District and future development representatives. Those elected are a great group of representatives who are community oriented and committed to the success of the city.
Shul announced that Castle Pines Village has filed their petition to vote on incorporation. She will keep the Association updated on this the status.
8. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly Financial & Statistic Report
McDade distributed the monthly financial and statistics report for January. There were 7 closings in January (7 resale’s). As of January 31, accounts receivable are $671,931 as 2008 assessments were recorded. The net amount owed to the Master Association from CPNPC is $190,425 as of February 21. The amount owed to the Castle Pines Parks Authority as of 1/31/08 is $31,768.
Schatz inquired about the outstanding $190,425 that the Master Association is owed from the CPNPC. Gilbert explained how this was going to be paid back to the Master Association through legal processes.
MOTION by Havercroft-Miller to approve the January Financial and Statistic Report and the February payables; seconded by Necker; motion approved and carried.
B. Barnum Printing Credit Application
McDade is in receipt of a credit application from Barnum printing which needs two Board members personal guarantee along with their Social Security numbers. McDade contacted Barnum and was able to negotiate the removal of these two requirements. The application will be signed and returned to Barnum.
Mallinson has requested that all contractor time sheets be sent to her for review each month prior to the meeting.
9. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported that the deadline for the April/May Connection is March 4th for content and March 5th for advertising. The staff meeting for this issue was two weeks ago.
Website
There were approximately 987 unique daily visitors to the website in January. There was no other report.
Email Requests
Roberts noted that there is a community email scheduled to go out tomorrow.
B. Social
Kenny reported that Business in the Pines will present Easter Fest on March 13, 2008. The Easter Egg Hunt is around the corner. She is also looking for ways to better communicate community events on the website. All CPN Master Association event dates have been set. The Community Garage sale is scheduled for May 16 and 17.
10. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
There is nothing new to report on this item. Construction is underway and this item will be removed from the agenda.
CC-20 Inclusion Agreement
Gilbert reported that he will be meeting with Village Homes tomorrow and will be able to report at next month’s meeting.
Walgreens Commercial Area
The north LaGae Road development is underway and a Grease Monkey has been proposed for this area. Construction is underway and this item will be removed from the agenda.
LaGae Ranch Update
There is nothing new to report on this item.
Castle Pines Business Building
Construction has begun on this project and the Association will follow its progress. This item will be removed from the agenda.
B. Safety Committee
Community Safety Issues
Langley-Finnegan requested that a “use at your own risk” sign be posted at sled hill. She also is continuing to follow the crossing issue at Buffalo Ridge Elementary. She is hoping to schedule a Colorado Division of Wildlife meeting this coming year with CPN residents. It has been reported that the light at Castle Pines Parkway and Yorkshire is not working properly. She will be addressing the speeding along CPP with County Engineers.
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
Langley-Finnegan announced the next Community Safety Volunteer class is schedule to begin in April 2008 and encourages those interested in this area to volunteer to serve the CPN area. She distributed the most recent public safety calls report and sex offenders list.
South Metro Fire and Rescue
All surrounding homeowners received a copy of the most recent plan for the new fire station to be located at the corner of Monarch and Hidden Pointe Blvd. Douglas County continues to look at land use for this area as part of the planning process.
South Metro Fire and Rescue is still looking at the feasibility of merging with Parker Fire and Rescue in the future.
C. Air Traffic Committee Update
Shul reported that there is nothing new to report on this item.
11. OLD BUSINESS
A. Daniels Park and Daniels Park Road
Saenger reported that the IGA has been signed between Douglas County and the City of Denver on the future improvements to Daniels Park. The proposed improvements to the Daniels Park area can be found on the County website.
B. Xcel Energy Transmission Line Upgrade
Thompson was not present to report on this item.
C. Douglas County Half Way House Update
This item was tabled until next month.
D. Esperanza Lot Line Vacate
McDade reported that she has been in contact with the Esperanza HOA on the lot line vacate of Lots 13 and 14, Block 11, Castle Pines North Filing No.27. The owner requested and received approval to combine these lots into one lot, 13A. This vacate was originally approved in 2005 and the original request was not completed. The new homeowner is following through with the approval process. McDade offered support to the Esperanza HOA if there is anything that the Master Association can do.
12. NEW BUSINESS
A. Community Child Safety Day
Havercroft-Miller presented a plan for a CPN Community Child Safety Day with representatives from the fire department present as well as poison control and the Red Cross. There would be groups with information on bike safety, car seat safety and other topics as well. She is planning this for early summer to be held at the Daniels Gate Clubhouse. She will have more updates at the next meeting.
B. Library
There will be a library site meeting next Thursday.
C. Ward Email
Havercroft asked if setting up a ward email distribution list was possible. McDade confirmed it was. No further discussion or action was agreed upon.
D. Meeting Coverage
Due to spring break, Gibbens will not be at the meeting next month and other contractors are unable to take minutes at the meeting. Mallinson volunteered to take minutes and set up for Gibbens.
13. ADDITIONAL HOMEOWNER INPUT
There was no additional homeowner input.
14. NEXT MEETING
Next Board Meeting:
Thursday, March 20, 2008, 7 p.m.
15. ADJOURN
MOTION to adjourn by Necker; seconded by Havercroft-Miller; motion approved and carried. The meeting was adjourned at 9:02 p.m.
Respectfully submitted
Alison Gibbens
Recording Secretary
Approved ________________________________, 2008
_________________________________ ________________________________
Secretary President
