CASTLE PINES NORTH MASTER ASSOCIATION

4.    Open Forum

A.   Homeowner Input

Gibbens asked for a confirmation of the legal opinion regarding conflict of interest.  Shul responded that it had been determined that there was no conflict of interest concerning certain Board members who are also Council members in the City.  Gibbens asked whose opinion Shul was referring to and was told that this opinion was from the City’s attorney.  Gibbens asked that a determination also be obtained from the Master Association’s attorney regarding any appearance of a conflict of interest when a delegate is also a contractor for the Master Association and Shul agreed to obtain one for the next meeting.

5.    Metro District

A.   Update

Andy Rhodes provided an update to those present on Metro District business.  He explained what the District is doing regarding the water issues and promised more information as it becomes available.

6.    Parks Authority

A.   Update by Axel Bishop on Lagae Park

Mallinson provided an update on the latest information from the Parks Authority.  She explained that the Authority has been meeting feverishly to take advantage of the developer offering free over lot grading.

Mallinson stated that they are trying hard to meet a deadline of 1 August and think that has been achieved.

Mallinson stated that there are no designs yet just a list of program elements to go into the park.  She stated that they realize that the final design will never please everyone, but that they are trying to look at the bigger picture and take into account the fact that Castle View Park is still on the future agenda to be developed and that Coyote Ridge Park could be upgraded once all the park space is fully developed and that once this has all be completed everyone should be very pleased with the end result.

Mallinson explained that because of the steep grading in this park, they are trying to accommodate a sledding hill location, as well.  She explained that this is in order to provide a safer sledding location.

Mallinson explained that a name still has to be selected for Lagae Park because that is not necessarily going to be the final name.  She explained that everyone refers to it by that name due to its location.  Mallinson told everyone to expect an announcement in the future asking for input on names for this park.

7.    Castle Pines Chamber of Commerce

A.   Report – Sharon Kollmar

Shul reported that the Business in the Pines has formally changed its name to the Castle Pines Chamber of Commerce.  She thanked Sharon Kollmar for all her hard work in this effort.

Kollmar presented the Board with a written summary of advertising solutions to be considered.  The Board will review the suggestions and make a decision on them.

8.    City of Castle Pines North

A.   Report – Maureen Shul

Shul reported that the City Council has been meeting weekly and will continue to do so through August and after that they will begin meeting twice monthly.  She reported that the City will hire a manager and that they are working closely with the Metro District.  Shul also reported that there will be a 5k Fun-Run and a candidate forum on July 22^nd.

B.    City Task Force Reports

Havercroft reported that the Safety group has been very busy and that Jeff has been working on a Neighborhood Watch program.  She reported that their newest effort has been on implementing a green/recycling program.  Havercroft reported that there have been discussions regarding the establishment of a community garden and that they have been working on setting both short-term and long-term plans for the Master landscape plans.

9.    Financial Report

A.   Monthly Financial and Statistics Report – Cheryl McDade

McDade reported on the financial reports presented.  She explained that no website statistics had been provided preventing her from reporting on them.

B.    Approve Financials – June

Motion by Havercroft to approve the financial reports as presented; Seconded by Necker; Motion Carried and Approved.

C.   Approve Payables – July

McDade explained that someone would need to check the mail in order to pick up the engagement letter for the 2007 review.  She explained that if it is not signed and returned the review will not be released.

Motion by Mallinson to approve the paying of the bills presented; Seconded by Necker; Motion Carried and Approved.

D.   Add Client Preference Invoice to Accounts Payable for 2^nd Half of July

Motion by Mallinson to approve the addition of Client Preference’s invoice for the second half of July; Seconded by Necker; Motion Carried and Approved.

10. Master Association Services

A.   Communications:  Newsletter (Lane Roberts); Website (Tim Gamble)

Shul explained that Lane Roberts was not available for this meeting due to a family emergency.

Gamble reported that the survey that was sent out closed down after the first 100 responses.  He stated that it would be sent out, again.  Gamble reported that his computer crashed causing the loss of all his data including his invoicing.  He stated that he has been working on updates and pictures for the website.

B.    Social

Shul reported that the Independence Day celebration held on July 5^th was a success.  She also reminded everyone of the Summer Concert Rocks the Park, Market in the Pines and the Summer Movie in the Park scheduled for August 9^th at Coyote Ridge Park featuring Mr. Magorium’s Wonder Emporium with Dustin Hoffman and Natalie Portman.

11. Committees

A.   Development Referrals (CC-20; Lagae: Fire Station; Horse Trail)

Shul reported the new fire station would be located on the same parcel as the proposed library.  She reminded everyone that a community meeting would be held to provide more details on this plan and to obtain input from the residents.

Beer Powell voiced a complaint on the horses that are left tethered unattended without food or water.  Shul also reported cattle that were loose on Monarch.

B.    Daniels Park Plan Committee (Barb Saenger and Kim Hoffman)

Saenger reported on a recent meeting which was well attended by owners.  She informed everyone that the next meeting would be held on July 19^th at the round-a-bout and that the planned round-a-bout would be the topic of discussion.  Saenger reported that the county released information on 6 new easements; plans to xeriscape an area.  She also reported that Xcel has pushed work back to August and that the intersection affected would be closed a while longer.

Saenger asked that $10,000 be earmarked from the Master’s budget for improvements of the entrance area.  McDade responded that $6,000 may be available from the $20,000 budgeted since $14,000 has already been earmarked for the Chamber of Commerce.

There was a discussion that the round-a-bouts have a requirement for a certain amount of lighting.  Pedestrian crossing through the round-a-bout was also discussed.

Saenger asked that if anyone knows a Master Gardner or someone who is knowledgeable in landscape planning, her Committee could use some assistance.

12. Old Business

A.   Library Meeting

Shul reported that Warren Lynge had graciously volunteered to head this Committee then she turned the floor over to him.

Lynge explained to those present the efforts planned to make sure the proposed library is approved once it is added to the November ballot.  He gave a very detailed description on why a library is needed in Castle Pines North telling everyone that for a $300,000 home the cost annually in their property tax would be approximately $31.09.  He urged everyone present to either volunteer for this most important Committee or to tell an interested neighbor if they themselves are not able to participate.  He also informed everyone that the library failed to pass by 210 votes and he is certain that was due to a lack of information.  Lynge explained that the Committee will act quickly explaining that the responsibilities have been divided in an effort to be efficient.  He explained that they plan to use a combination of door hangers and personal contact.  They plan to use signs, as well.  He described a meeting held in Highlands Ranch to discuss a library that was only attended by 3 people!  He closed by asking everyone to get excited about this initiative.

B.    Mail Pick-Up Procedures

The Board discussed the need for mail to be picked up on a routine basis.  It was agreed that Client Preference would do that.

C.   Conflict of Interest

The Board asked Client Preference to obtain a legal opinion from the Master Association’s attorney regarding the potential for a conflict of interest when delegates also hold a contractor position for the Master Association.

13. New Business

A.   Board Member Resignation

Shul announced that Doug Gilbert had decided to resign his position on the Board of Directors for the Master Association.  She read his letter of resignation and commended him for his honesty and dedication to the community of Castle Pines North.  Shul explained to those present that several other Board members who also serve in the City plan to resign over a period of time so as to not leave the Board in a position where business can’t be conducted efficiently.

B.    Board Selection Committee

Shul announced that the Board would appoint non-City Council members from the Board to serve on the Board Selection Committee.  She asked that Mallinson, Necker and Lucas serve on this Committee.

14. Additional Homeowner Input

Gibbens asked if the Board planned to update the Conflict of Interest policy if it should become necessary as a result of the legal opinion from the Master Association’s attorney.  Shul explained that in past years 3 people resigned a position in order to avoid the appearance of a conflict of interest.  She responded that the current policy does not prohibit Board members from serving in the City.  Shul responded that the policy would be updated in accordance with the legal opinion provided and that it would be very vigorous.

15. Next Meeting

A.   Regular Meeting

The next meeting of the Master Association Board of Directors will be August 21, 2008 at 7:00 p.m.

16. Adjourn

Motion by Havercroft to adjourn this meeting; Seconded by Necker; Motion Carried and Approved.  The meeting was adjourned at 8:53 p.m.

Respectfully submitted,

Vickie Hunt

Association Manager

Approved____________________________, 2008

Secretary____________________________

President_____________________________