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Call
to Order
A. Introductions/Roll Call/Absences
Vice-President Maureen Shul called the July 18, 2002 meeting of the CPN
Master Association Board of Directors to order at 7:00 p.m. Introductions
of all in attendance were made. A quorum was established. |
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Attendance
Directors present:Linda Nuzum, Cheryl McDade, Maureen Shul, and
Todd Swift (via phone)
Directors absent: Linda Sweetman-King, and Brian Stopps
Delegates/ Representatives present: Sheri Brummett, Ted Lohr
Delegates/ Representatives absent: Janice Cole, Kyle Linhardt,
Kim Nelson,
Bill James, Chris Fellows, Paul Schmergel, Darrell Schmidt, and Debbie
Smith, Tres Thurston, and Lisa Towne
Staff: Alison Gibbens
Guests: Jennifer Lambert, Village Homes, Builder Sign Coalition
Board
Meeting Process
Shul waived this portion of the agenda, as no guests were present when
the meeting started.
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Approval
of Agenda:
MOTION by McDade
to accept the Agenda as amended, Shul seconded; motion approved carried.
Item Added:
Section 9. Committees - Community Action; item G. - Daniels Park
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| 2. |
Approval
of Minutes
A. June 20, 2002 Minutes
Two corrections were made to Draft 2 of the minutes.
1. Page 1, #4 Paragraph 1: Nuzum announced Linda Derback's decision to
take an extended "leave of absence" from her work for the Master
Association.
2. Page 7, Signature should be from Alison Gibbens, Recording Secretary.
MOTION by McDade to approve the June 20, 2002 minutes as written, seconded
by Shul; motion approved and carried.
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| 3. |
Director Vacancy
Shul announced that Sheri Brummett expressed interest in filling the vacant
Board position. No other interest was expressed. McDade motioned to appoint
Brummett to the position and Shul seconded. The motion was approved and
carried. |
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Open Forum
Nuzum noted that no homeowners were present for the Open Forum.
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Special
Guest |
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Jennifer
Lambert, Marketing Director with Village Homes attended the meeting at
the Board's invitation. Lambert currently manages the Builders Cooperative
for Castle Pines North. She communicated that the coop was originally
formed to include all CPN builders and serve as a means to establish builder
sign standards and serve and as a community builder advertising organization.
The coop
"pool" is funded by the builders at a contribution rate of $10,000
per sales office. This entitles that builder to participate in all of
the advertising done on a community builder level and to have their name
on the directional signs within CPN. Builders are required to maintain
there own plexi glass signs and keep them updated.
Most CPN-area
builders participate in the coop. Daniels Gate participates at a community
level, not at an individual builder level. Redstone does not participate
in the advertising cooperative, but chooses to have their name on the
signs at $25.00 per month per sign.
McDade will
be getting with Rich Barrow, CPN Metro District Supervisor, to go over
the maintaince report that Lambert presented and make any additional comments
as needed. Lamberts goal is to have the signs repaired and updated by
the end of August in order to have them ready for the Parade of Homes.
She will follow up with McDade and Gibbens on the current status of the
project.
Lambert also
suggested that we get all of the builders together and standardize the
stake signage and weekend directional signs for the area.
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A.
Parks Authority: |
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Nuzum reported
on the status of land acquisition for the South Park. She informed the
board that the acquisition of the Church property closes at the end of
this month and that the Parks Authority is continuing to work on acquisition
of the remaining tracts of land that are needed.
The scientific
survey on the recreation center is under way and initial results should
be ready to present at the July 31st Recreation Center Committee meeting.
The Committee's next steps will be to evaluate the survey results, and
work with the recreation consultant to determine the facility for the
proposal and develop a detailed analysis of fee revenues and costs, and
determine the amount of tax support that would be required. This analysis
is needed to answer residents' question "What will it cost me?"
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Action
Committees:
A. Development
Infinity
Home Collection - Daniels Gate - Signage
Gibbens reported that Stopps had met with Oliver Miles of Infinity Home
Collection, 720-489-1050 x301. Miles is the contact person for the Daniels
Gate Sign Coalition. Miles communicated to Stopps that the large buffalo
photo signage will be moved to the main access entrance areas of Daniels
gate, one, as you come north on Monarch into Daniels Gate and then another
as you go south on Monarch into Daniels Gate. The interior directional
signs will be similar to those currently in the area with arrows and price
ranges listed. Stopps received commitment from Miles that the signs would
be reviewed every 6 months and updates to the wording would be changed
as needed.
CPV filing
15D
Nuzum reported that at this time there is nothing new on this project;
we are still awaiting the county's draft of the agreement defining the
emergency-only restrictions on the gate from CPV to CPN.
CPV Water
Tank - SP02-003
Nuzum informed the board that this project is under way according to the
revisions and recommendations agreed upon.
Wendy's at
Safeway Center
Nuzum reported that Stopps is following up with Douglas County on our
recommendation and has not heard back from them to date.
Safeway Fuel
Pumps
Nuzum reported that the developer has received all necessary county approvals
for this project, but needs to complete land ownership transfer before
work can begin; will remove from the agenda until further activity.
King Soopers
Fuel Pumps
Nuzum reported that the county is reviewing our comments with the developer.
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B. Schools
Nuzum reported on plans for construction of the new Elementary #35, located
on the western portion of the CC20 parcel, near BristleCone Single Family
homes. A few areas of the plan need to be finalized, and the land transfer
to the school district needs to be completed. Once these areas are worked
out the contractor is in place and is ready to start grading. The meeting
with adjacent property owners has not yet been scheduled.
Several board
members expressed concern over the scrub oak in the area and the desire
for as much of the vegetation to remain as possible. At this time, it
is unknown where the exact location of the building will be and what natural
landscaping will be able to stay.
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C.
Library
Nuzum reported there is no current news regarding the library. The poll
topic on the website this month is about the library. |
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D. Telecommunications
Nuzum
reported that the PUC hearing is scheduled for Friday, September 13, at
9:00 a.m.
E. Roads/Traffic
Traffic Light Update - No report available.
F. Airport
traffic patterns
Shul reported that there are no updates and requested that this item be
removed from the agenda until there is activity to report.
G. Daniels
Park
Nuzum reported that Douglas County and Denver are working toward a joint
effort on an overall concept for Daniels Park.
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Committees
- Master Association |
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A. Master
Association Documents
Nuzum reported that we will contract with Terri Peterson who has 35 years
of experience in dealing with and interpreting planned community documents.
Peterson has already begun the process of reviewing our community documents
and preparing feedback reports on issues at hand. Nuzum also reported
that we have retained the law firm of Winzenberg Leff Purvis & Payne
to consult on the documents; Mark Payne from this firm has prior experience
with our documents. We still have the law firm of Tobey and Toro on retainer
as our primary legal counsel.
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C.
Social Events:
Nuzum
informed the board that the committee is busy making final arrangements
for the August 10th Picnic. She also noted that there may be room for some
additional activities in the budget. Tickets will be sold through Bank West
and Little Italy. |
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D. Newsletter/Website:
Nuzum reported
that the next newsletter will come out in early August, and that Novreske
will be working towards switching us to a new web site host once Nuzum
completes the paperwork required to authorize the transfer.
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E. Business
Partnership Program
Shul reported that she has met again with a candidate team, and will talk
with them again now that she has discussed potential approaches for web
advertising with Webmaster Novreske.
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Metro
District:
McDade reported
that the voluntary water schedule is working out well. It has evened out
the water flow from the wells and the District has not come close to last
year lows. All of the wells are in good shape and work is being done on
long term planning.
The District
office is currently under construction and the caissons have been laid
for the foundation. She also noted that the front steps to the community
are being replaced with new ones that will be able to be heated in the
winter.
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Old
Business: |
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A. Used-car
sales (zoning violations)
McDade reported that Barrow has been in contact with the representatives
for the land on the north side of Castle Pines Parkway and 25. The issue
of parking cars for sale on these pieces of property has been resolved
and the land is now posted so that violators can be towed. Barrow has
also been in contact with the property manager for the vacant Total station
and has been assured that the same thing will not happen on this property.
B. Lighting
at the Community Center
McDade requested that this be tabled until next month, as she has not
been in contact with Judy Dahl on the matter.
C. Holiday
Lights
McDade reiterated the need to check on the status of preparations for
this year's Holiday lights; additional areas to be lighted and will need
additional electrical outlets installed. She will follow-up with Andrew
Romano to obtain more information on this and obtain the comprehensive
plan for the area.
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New Business:
A. Dog Complaints
McDade presented an animal complaint letter signed by a Tapestry Hills
homeowner along with the signatures of several other neighbors. After
much discussion, Brummett suggested that she speak with the dog's owner
and make sure that they are aware that there is a barking problem with
their animals. She wanted to further communicate to the renter that the
neighbors have sent a formal complaints to Douglas County Animal Control
on this issue. Many times, homeowners are simply not aware that there
is a problem with their pet.
Homeowners'
most effective means of dealing with dog complaints is to contact Douglas
County Animal Control to voice a formal complaint. We will also have Peterson
review Master and Sub-Association documents to clarify the HOA covenants
and enforcement procedures.
B. Sahara
Roark
Nuzum reported on the recent drowning of 2-year-old Sahara Roark at the
HOA 2 pool. The Douglas County Sheriff's office investigator and victims'
assistance staff had a meeting with HOA2 residents earlier this evening.
The accident is still under investigation by authorities.
Several board
members expressed the desire to send condolences to the family from the
Master Association. Gibbens will make sure that a card is sent to the
family with sympathy from the board. Newsletter editor Nash will follow
up with the victims' assistance representative from Douglas County for
advice on the appropriate approach for handling this in the next newsletter.
Nuzum also
reported that Presidents of some of the CPN-area HOA's had contacted her
to ask if the Master Association could organize a meeting of the CPN HOA's
which operate pools, to allow the board presidents, pool chairmen, and
management companies, etc. to share ideas about managing their pools.
Gibbens will contact the Red Cross, South Metro Fire and Rescue and research
other information to come up with a format that will provide beneficial
information to all who attend.
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Additional
Homeowner Input:
No input.
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Management/Financial:
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a
total of 2,200 occupied homes. Including model homes and lots, there are
2,261 homes in CPN. For the month of June, a total of 36 homes closed
(22 new homes, 1 lot and 13 resale's). McDade reported that based upon
the current rate, the number of closings for the year should exceed our
budget.
Billings
should be going out to homeowners in August.
Shul MOTIONED
to accept the Financials; Brummett seconded; motion approved and carried.
Shul MOTIONED
to accept the Account Payables; Brummett seconded; motion approved and
carried.
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Meeting
Dates:
Next Board Meeting: August 15th at 7 p.m., CPN Community Center. |
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Adjournment:
MOTION to adjourn by Shul; seconded by McDade; motion approved and
carried. The meeting was adjourned at 9:19 p.m.
Respectfully
submitted,
Alison Gibbens
Recording Secretary
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