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1. Submittal Contents
The purpose of Preliminary Design Review is to review the project design in significant detail, prior to the commencement of working drawings. The contents of the submittal information shall include but not be limited to two (2) copies each of the following:
a. Survey: Scale Minimum 1" = 20' for single structure/residence; minimum 1" = 50' for multiple structures/residences. It is to be prepared by a licensed surveyor, showing lot boundaries, setbacks, bearings and dimensions, topography at 2' intervals, major terrain features including rock outcroppings and drainages, existing roads, utility easements, existing utility lines (water, sewer, electric, telephone, gas, cable T.V.) and other improvements. The locations of all existing trees 3" in diameter or larger and all existing stands of scrub oak or other species shall also be shown.
b. Site Plan: Scale Minimum 1" = 20' for single structure/residence; minimum 1" = 50' for multiple structures/residences. Shall show north arrow, property lines, grade elevations, building envelopes, parking and vehicular circulation, plazas, patios, walks, services, site amenities, site appurtenances (such as mechanical equipment, trash enclosures, etc.), adjacent roadways, setbacks and uses. The site plan shall designate proposed limits of construction activity and if applicable, project phasing.
c. Landscape Program Information: The following four plan elements shall be submitted either separately or in one document, as appropriate.
• Grading Plan: Scale Minimum 1" = 20' for single structure/residence; minimum 1" 50' for multiple structures/residences; shall show finish grade elevations and natural and finish contours. • Drainage Plan: Scale Minimum 1" = 20' for single structure/residence; minimum 1" = 50' for multiple structures/residences. Indicate on plan culvert sizes, if they are to be utilized.
• Planting/Landscape Plan: Scale: Minimum 1" = 20' for single structure/residence; minimum 1" = 20' for multiple structures/ residences. Indicate sizes and common and botanical names for all plant materials. All landscape features such as fences, walls, retaining structures, landscape lighting, dog runs, signage, etc. shall be shown on the Planting/Landscape Plan. Paving specifications shall also be indicated.
• Irrigation Plan: Scale Minimum 1" = 20' for single structure/residence; minimum 1" = 50' for multiple structures/residences. Shall show location and type of irrigation system proposed.
d. Exterior Building Elevations: Scale Minimum 1/4" = l'O". Include views of all typical building surfaces showing fenestration, materials, graphics or any other visible features. Elevations should indicate both existing and proposed grade lines. For model homes being reviewed by the DRC, indicate all potential elevation variations of a particular model home's design (i.e., the addition of a garage, a patio, etc.).
e. Building Floor Plans: Scale Minimum 1/4" = 1'O". For model homes, indicate the floor plan variations that are possible within a particular model.
f. Building Section(s): If necessary, to show arrangement of unusual spaces or common areas or clarify relationship to grade.
g. Perspective drawings, sketches and/or models as necessary to explain the character and form of the building(s) three-dimensionally. Particular attention should be given to illustrating the roof forms of buildings.
h. Color/Sample Board: Indication of all exterior materials and colors. For model homes being reviewed by the DRC, indicate all potential color and material variations on a particular model home.
i. An Environmental Protection Plan will be required for all Developments involving two or more acres and should address the following three topics:
1) erosion control;
2) protection of existing vegetation; and
3) re-vegetation. For developments involving less than two acres, an Environmental Protection Plan may be required by the DRC based upon slope and soil conditions.
The Environmental Protection Plan shall contain measures, both structural and non-structural, designed to minimize erosion both during and after construction. Identification of vegetated areas to be preserved and methods of protecting existing vegetation during the construction phase shall also be described in the Environmental Protection Plan. The re-vegetation plan shall include plans for the re-vegetation of land disturbed by development and construction activity.
j. The DRC may require the submittal of additional plans, drawings, specifications, samples or other material if deemed necessary to determine whether a project will comply with the Castle Pines North Design Guidelines
k. Completed DRC Reporting Form for Preliminary Design Review: This form can be found in the Appendix of the Castle Pines North Design Guidelines or obtained from the DRC staff representative(s).
2. Schedule
The Applicant should submit the required Preliminary Design Review information to the DRC at least fourteen (14) calendar days prior to the next scheduled DRC meeting. No Submittal will be scheduled for review, however, until the application is found to be complete by the DRC staff representative(s).
The Design Review Committee shall take action on Preliminary Design Review Submittals within fourteen (14) calendar days of the DRC meeting. If, in the opinion of the DRC, the Submittal complies with the Design Guidelines, written approval shall be granted. If the Submittal is found not to be in compliance with the Design Guidelines, the DRC shall provide the applicant with a written description of the aspects in which the Submittal does not comply. The applicant must then present required revisions to the DRC and follow the same review procedures.
1. Submittal Contents
The purpose of the Construction Document Review is to ensure that construction documents conform to the Preliminary Plan approval. Any changes to the Preliminary Design or new information should be brought to the Design Review Committee's attention in a cover letter. Submittal for this review shall include, but not be limited to, the following:
a. Construction Documents: One complete set of drawings and specifications, suitable for construction purposes, which shall be identical to the documents to be submitted to Douglas County for a building permit.
b. Cover letter noting any deviations from the Preliminary approval.
c. Such other information and materials as are deemed necessary in the judgement of the DRC to ensure compliance with the Preliminary Plan approval.
2. Schedule
The Construction Document Review submittal shall be made at least fourteen (14) days prior to filing for the building permit with the County. Construction Document Review approval must be obtained in writing from the DRC prior to filing for a building permit and prior to any construction. The DRC shall take action on the submittal pursuant to this Section within fourteen (14) days following such submittal of construction documents. If, in the opinion of the DRC, modifications are required, approval will only be granted after such changes have been incorporated into the construction documents.
An ongoing periodic review of the construction of the Project will be undertaken by the DRC staff representative(s) with the purpose of monitoring exterior appearance of the Project and ensuring its conformity to the design and construction documents already
• approved by the DRC. Any deviations which are significant, in the opinion of the DRC, will be brought to the Applicant's attention along with the measures that the DRC requires to mitigate or eliminate the deviation.
At least ten (10) days prior to occupancy permit inspection, the Applicant shall notify the Secretary to the DRC of impending Building Permit completion. The Secretary of the DRC will notify the Applicant and the Douglas County Building Department in writing of final approval or disapproval. The Applicant shall not obtain a Certificate of occupancy from the Douglas County Building Department until a letter from the DRC recommending such issuance is completed and forwarded to the Applicant.
If the Applicant wishes to appeal any decision of the DRC, he may do so by submitting a written appeal to the DRC within thirty (30) calendar days of the original DRC decision. The DRC will provide the Applicant with reasonable notice of its next regularly scheduled meeting at which time the Applicant's appeal will be reviewed. The Applicant will have an opportunity to be heard prior to the DRC rendering a decision. Within seven (7) days of the decision regarding the appeal request, the DRC shall give notice in writing of their decision to both the Applicant and the Castle Pines North Association.
The Applicant may further appeal the decision of the DRC (within seven (7) days following the date of notice of the DRC appeal decision) as follows; The Applicant's formal appeal is made to the Castle Pines North Association Board. Reasonable notice will be given to the Applicant of the meeting at which the appeal will be reviewed. The Applicant will have an opportunity to be heard prior to the Castle Pines North Association rendering a decision. They will review the Applicant's appeal within thirty (30) days from the date of filing the appeal (a twenty (20) day extension may be provided if further information is needed). Failure of the Castle Pines North Association Board to act within fifty (50) days from the date of appeal filing will constitute approval. The Castle Pines North Association Board will document in writing reasons for not granting approval if that is the outcome of their review.
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