| |
|
|
|
|
| 1. |
Call
to Order
President Linda Nuzum called the June 20, 2002 meeting of the CPN Master
Association Board of Directors to order at 7:00 p.m. Introductions of all
in attendance were made. A quorum was established. |
|
|
|
|
| |
Attendance
Directors present: Linda Nuzum, Cheryl McDade, Maureen Shul, Linda
Sweetman-King,
Todd Swift and Brian Stopps
Directors absent: Jim Beimers
Delegates/ Representatives present: Sheri Brummett, Ted Lohr, Tres
Thurston, and Lisa Towne
Delegates/ Representatives absent: Janice Cole, Kyle Linhardt,
Kim Nelson,
Bill James, Chris Fellows, Paul Schmergel, Darrell Schmidt, and Debbie
Smith.
Staff: Alison Gibbens, Linda Derback
Guests: None
Board
Meeting Process
Nuzum waived this portion of the agenda, as no guests were present.
|
|
|
|
|
| |
Approval
of Agenda:
MOTION by Swift to accept the Agenda, Sweetman King seconded; motion approved
and carried. |
|
|
 |
|
| |
Approval
of Minutes
A. May 16, 2002 Minutes
MOTION by McDade to approve the May 16, 2002 minutes as written, seconded
by Shul; motion approved and carried.
|
|
|
|
|
| |
Open Forum
Nuzum noted that no homeowners were present for the Open Forum.
|
|
|
|
|
| |
Association
Announcements and Changes |
|
| |
Nuzum announced
Linda Derback's decision to take an extended "leave of absence"
from her work for the Master Association. Alison Gibbens will be the lead
administrative person answering calls and working on projects, while Vickie
DeMarc will be handling status letter requests and follow up with the
Title Companies.
Nuzum also
announced Jim Beimers' resignation from the Board of Directors and as
delegate for Forest Park. Nancy Clarke will assume the delegate position
for Forest Park. Nuzum noted that Beimers term on the Board is up for
re-election in November. Per the Association's Bylaws, the Board names
a replacement Director to fill the remainder of the term. Gibbens will
notify all Delegates of the vacancy; any Delegate interested in filling
the vacancy should respond to Nuzum by July 15.
Sweetman-King
motioned to recognize their resignations and extend appreciation to both
Beimers and Derback for their services to the Master Association; Swift
seconded; motion approved and carried.
Nuzum proposed
to change the date of the Annual Meeting to November 21st due to conflicts
with sub association annual meetings and designations of delegates, and
to combine the regular monthly board meetings for November and December
into a meeting on December 6th. Shul motioned to establish the revised
meeting dates; Sweetman-King seconded; motion approved and carried. Gibbens
has already reserved these time slots, and will cancel the reservations
for the previously-scheduled dates.
McDade announced
that she has relocated her personal residence to Hidden Pointe, however
she still owns her home, now a rental property, in The Retreat. The Master
Association requires Delegates and Directors to own property within their
Delegate District (or to be an agent of a company that owns property,
in the case of developer representatives), thus she still qualifies to
serve as a Delegate and a Director. After full disclosure to The Retreat
Homeowner's Association, they asked McDade to continue with her role as
the delegate for The Retreat delegate district on the Master Association.
|
|
|
|
|
| |
A.
Parks Authority: |
|
| |
Nuzum reported:
Nuzum reported on the status of land acquisition for the South Park: The
acquisition of the Church property is in process; the congregation has
accepted the offer to purchase the land; the Parks Authority has authorized
using funds from this year's land acquisition budget; and the Parks Authority
will transfer the money to the Metro District, which will complete the
purchase. The transfer of the LeGae commercial property was to happen
the end of June but a six-month extension was granted by the CPN Metro
District board to allow the LeGae's additional time to reach agreement
with the County on conditions that would maximize the amount of land that
would be deeded to the Metro District. The Parks Authority will continue
to work with the County on transfer of the parcels currently owned by
the County.
The Recreation
Center citizens' committee has started meeting. A scientific survey will
start after July 4th to obtain community input into a potential Rec Center.
The survey will be a phone survey conducted by an independent polling
company; only Castle Pines North homeowners will be called. Following
completion of the survey, the committee will complete the feasibility
study work with the recreation consultant, and develop the proposal for
the election. The proposal would need to be submitted for the November
ballot by September 10; we will know before then if the cost of being
on the ballot would be prohibitive and if so another method for conducting
the vote could be chosen.
Nuzum reported
that a number of people in and around CPN have expressed interest in serving
on a Trails committee which would look at trails throughout Castle Pines
North, connections with neighboring subdivisions, and with regional trails
to other portions of Douglas County. We may want to have the Master Association
initiate the committee that would have participation from neighboring
areas also.
|
|
|
|
|
| |
Action
Committees:
A. Development
CPV
Filing 15D
The Master Association has received the referral packet for the final
filing in the Summit area on the northern side of Castle Pines Village,
which includes the location of the "emergency road" road that
connects to Forest Park Drive. The referral packet did not contain any
language defining emergency-use-only restrictions. Nuzum and Stopps have
met with the County's Planner for this project and reached agreement that
there will be a plat note and a separate, recorded legal agreement defining
that the road will be gated and only accessible by emergency vehicles,
define enforcement, and require that no change could be made to the agreement
or plat note without public notice and public hearings. The Master Association
will want our attorney to review the language of the agreement.
CPV Water
Tank - SP02-003
Stopps reported that grading has begun on this project, and he has asked
the County to share a copy of the grading plan with adjacent property
owners. Our referral comments led to several revisions in the plan.
Wendy's
at Safeway Center
Stopps reported that the committee's comments were submitted, with suggestions
that the Wendy's project incorporate design elements that have been used
in other new Wendy's in Castle Rock and on Yosemite. Stopps will follow
up regarding response to those comments.
Safeway
Fuel Pumps
Stopps reported that Safeway has worked through all hurdles with the County
and will be going forward with construction soon.
King Soopers
Fuel Pumps
No update available at this time.
LaGae
Road
Nuzum presented a map showing the engineering drawings of the location
of the road from the King Soopers to the new Northeast Gate to Castle
Pines Village.
Total
Gas Station Property
Stopps reported the property is for sale.
|
|
| |
|
|
| |
B.
Schools
Nuzum reported
that the site plan has been completed for the new Elementary #35, located
on the western portion of the CC20 parcel, near BristleCone Single Family
homes. The County has approved the traffic plan, with primary ingress/egress
on Castle Pines Parkway. A contractor is in place and is ready to start
grading once the School District finalizes the transfer of the property;
a survey is being done this week for definition of final boundaries prior
to property transfer. The meeting with adjacent property owners has not
yet been scheduled. Our primary contact with the School District, COO Bill
Reimer, is retiring effective June 30, 2002. He will continue to work on
a part-time basis, but will be out the entire month of July. He is handing
responsibilities off, but there is not a single person accountable for the
new school in CPN. Tres Thurston will call Tom Bell with the District to
review the site plan and arrange a community meeting. In the fall, there
will be public meetings on school plans and continued work on the boundaries. |
|
| |
|
|
| |
C.
Library
Nuzum reported there would be a July web poll on the topic of the library. |
|
| |
|
|
| |
D. Telecommunications
Towne
reported that Qwest is asking for an extension to the June 28 scheduled
hearing. She will notify the community as soon as possible regarding the
hearing date.
E. Roads/Traffic
No report available.
F. Airport
traffic patterns
Shul reported that she has met with the Director of Centenniel Airport.
He claims that "changes in flight patterns are weather related".
The FAA is currently in process looking at Centennial Airport air traffic
patterns; it will be a lengthy process and they are not yet to the point
of public input.
|
|
|
|
|
| |
Committees
- Master Association |
|
| |
A. Master
Association Documents
Nuzum reported that Terri Peterson, a resident of BrambleRidge, has volunteered
to review the Documents. She has experience in this field and is willing
to help the Association with updated documents. Derback delivered the
pertinent documents to Peterson and she will begin her review upon return
from vacation.
|
|
| |
|
|
| |
B. Design/Review
Design
Review Committee appointment.
Stopps reported that he had identified Development Committee members who
were interested in serving on the DRC.
Shul MOTIONED
to appoint the following individuals to the DRC: Linda Sweetman-King,
Brian Stopps, Harley Rinerson, Tim Dunn, and Daryl Jordan; Swift seconded;
motion approved and carried.
Roofing shingle
request.
A roofing shingle request that had been submitted by a homeowner in Huntington
Ridge, which does not have a Subasssociation, thus design review is conducted
by the Master. The request was reviewed and approved. Gibbens will notify
the homeowner of the approval.
|
|
|
|
|
| |
C.
Social Events:
McDade
recommended we pay Carla Kenny a bonus for organizing the Garage Sale event;
this had not been in the original schedule for compensation and was more
work than planning a "party" social event. The Board was unanimously
in agreement. McDade will contact Kenney regarding the new budget for social
events. It was noted that the Family Picnic event sponsored by the Master
Association is to be held August 10th and the picnic currently being advertised
along the Parkway is a church picnic activity. |
|
|
|
|
| |
D. Newsletter/Website:
The board
suggested several topics for the next newsletter, including water conservation,
parks and recreation center status, school site update, development update,
status of the Total station, notice that "used cars for sale"
is not allowed under zoning, another notice on the zip code change, the
Parade of Homes, and a thank-you for merchants who helped with the garage
sale.
Nuzum reported
that we have had additional problems with the host of CPN's web site and
email services. The immediate problems should be solved in the next few
days; in the meantime she advised that email messages be sent to personal
email rather than CPN email addresses. Novreske will switch us to a new
host, but needs to do it when she can set aside a few days at one time
to get the new host set up, as it is a big job to accomplish this.
|
|
|
|
|
| |
E. Business
Partnership Program
Shul reported that she has met again with a candidate team, and the next
step is to meet with webmaster Novreske about concepts for web advertising.
|
|
|
|
|
| |
Metro
District:
McDade reported
that the District has established a voluntary watering calendar for CPN.
There are no statistics available as of yet to show water usage compared
to last year. There was discussion that other metro area water districts
have imposed mandatory restrictions, but that these jurisdictions are
dependent on surface water that is most dramatically affected by the drought.
The CPN Metro District's water source is wells into deep aquifers. However,
there was discussion that because there is a lot of public attention this
year on the need for water conservation, this would be a good year to
do an educational presentation on water usage, conservation measures,
xeriscaping, etc. McDade will convey this to Judy Dahl, Manager of the
Metro District.
|
|
|
|
|
| |
Old
Business: |
|
| |
A. Writer
Mess Along Oxford
McDade reported the clean-up process is in process; Writer is handling
this as they complete construction of their homes in CPN and remove their
construction trailer.
B. Holiday
Lights
McDade asked about the status of preparations for this year's Holiday
lights; additional areas to be lighted will need electrical outlets installed.
Tres Thurston will talk to Andrew Romano to obtain more information on
this.
|
|
|
|
|
| |
New Business:
A. Builder Sign Coalition
Derback reported that the lead person for the builder sign coalition,
Jennifer Lambert from Village Homes, will attend our next meeting. She
could not be present at tonight's meeting due to vacation conflicts.
B. Used Car
Sales-Zoning Violation
Derback noted that the used cars for sale are once again being parked
on the vacant lot near I-25 and the Parkway. She has contacted Mike Cairy
with County Zoning and Paul at Biltmore Realty, the broker of the property
in issue. Biltmore is handling the process for a towing sign of violators
to be placed on the property. Sweetman-King noted that Castle Rock had
had some areas where this was a recurring problem, and their solution
was to post "no trespassing" signs and barricades around the
perimeter of the lot.
C. Lighting
at Community Center
Brummett suggested sensor lights be placed at the corner of Yorkshire
Drive outside the Community Center as it is dangerously dark after Board
meetings. McDade will bring this issue to the Metro District for consideration.
|
|
|
|
|
| |
Additional
Homeowner Input:
No input.
|
|
|
|
|
| |
Management/Financial:
Monthly Financial Report
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a
total of 2,179 occupied homes. Including model homes and lots, there are
2,241 homes in CPN. For the month of May, a total of 37 homes closed (23
new homes, 1 lot and 13 resales). Payables this month include transfer
of funds to the Parks Authority.
Billings
will be going out to homeowners in July or August.
Shul MOTIONED
to accept the Financials; Swift seconded; motion approved and carried.
Shul MOTIONED
to accept the Account Payables; Swift seconded; motion approved and carried.
B. 2002 Budget
Sweetman-King MOTIONED to approve the 2002 Budget reflecting the new annual
dues rate of $216; Stopps seconded; motion approved and carried.
|
|
|
|
|
| |
Meeting
Dates:
Next Board Meeting: July 18th at 7 p.m., CPN Community Center. Sweetman-King
notified the board that she will be absent from this meeting. |
|
| |
|
|
| |
Adjournment:
MOTION to adjourn by McDade; seconded by Swift; motion approved and
carried. The general meeting was adjourned at 9:35 p.m.
An Executive
Session of the Board of Directors followed the general meeting.
Respectfully
submitted,
Alison Gibbens
Recording Secretary
|
|
| |
|
|
|
|
