Attendance
Directors present:Linda Nuzum, Cheryl McDade, Maureen Shul, Linda Sweetman-King, Brian Stopps, Sheri Brummett and Todd Swift
Directors absent: None
Delegates/ Representatives present: Tom Cunningham, Mel Cunningham, Ted Lohr, Tres Thurston
Delegates/ Representatives absent: Janice Cole, Kyle Linhardt, Bill James, Chris Fellows, Paul Schmergel, Darrell Schmidt, Debbie Smith, Lisa Towne and Nancy Clarke
Staff: Alison Gibbens
Guests: Gary Saltzman with Wenner Silvestain and Co., Mark Fei, BristleCone-Patio

Board Meeting Process
B. Board Meeting Process
Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners. She indicated that that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting's business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attending the monthly meetings.

Item Moved:
Section 9. Committees - Community Action; movement of item E. - Development Referrals to be presented before B.

Approval of Minutes
A. September 19, 2002 Minutes

Two corrections were made to Draft 2 of the minutes.
1. Page 5, #9-C Paragraph 2: Brummett indicated that she would like to see some of our future budget money not put into holiday lighting but put into landscaping improvements for the new areas, especially along Monarch to the north of the Parkway.

2. Page 6, #9-C continued Paragraph 1: Due to the drought conditions, it was recommended that this type of community improvement would be best left until conditions improve and chances of survival are better.

MOTION by Swift to approve the September 19, 2002 minutes as written, seconded by Brummett; motion approved and carried.

Open Forum
Nuzum noted that no homeowners were present requesting to speak during the Open Forum.

Special Guest
Gary Saltzman, accountant with Wenner, Silvestain & Co., the firm that performs the external review of Master Association financials, presented the December 31, 2001 and 2000 financial review and statements. He noted that our association presents few obstacles, as we own no property and our bookkeeping methods are straightforward. Saltzman iterated that the association is in no financial difficulty. He further noted that we appear to be following the mandated obligations for the association.

He discussed the scope of work and accounting fees involved in the two types of external financial reviews: a "Review" of Association records (which should be done annually), and a comprehensive "Audit," including additional research into cash, receivables, and contractual issues and obligations (which should be done periodically, but is typically not done every year because the accounting fees are higher). He recommended that since he had done a "Review" for 2000 and 2001, that an "Audit" be scheduled for 2002. He suggested that the process begin in December, with audit statements being sent out in January and results compiled in February. Sweetman-King noted that an audit for the association should be done every 3-5 years at a minimum.

Sweetman-King MOTIONED to have a 2002 audit conducted by the firm of Wenner, Silvestain & Co. with costs not to exceed $2,500.00, seconded by Swift; motion approved and carried.

Saltzman also discussed financial controls. He noted that we have had and should continue to have two signers on our bank account, and monthly board review of the payments list. He saw no issue in McDade's management of the Association while being a member of the board. However, he recommended separating financial management roles, by having McDade continue her management work for the association, but that a different Board Member should be appointed as Treasurer. McDade volunteered her resignation as Treasurer; she will continue to serve on the Board as a Director At Large. Volunteers were requested to fill the Treasurer position and Brummett indicated that she was interested. Sweetman-King NOMINATED Brummett to fill the position of Treasurer, Shul seconded and all agreed.

Nuzum reported that Coyote Ridge Park is very near total completion. The grass, baseball backstop and pedestrian bridge are in; sidewalks to tie the parking lot, ball diamond and park together will be completed after the drainage work is done. Once the County's regional trail is extended to the area adjacent to the park, this will also tie in to Coyote Ridge Park.

Nuzum informed the board that Judy Dahl is continuing to work on the land acquisition phase of South Park. Planning and design work will begin early next year.

Nuzum reported that the Recreation Center Committee has completed the feasibility study and defined the proposal the November 5th election. She reviewed spreadsheets and graphs that the committee used in their recent meetings, and the ballot language that had been submitted. Board members and Delegates reviewed the Committee's draft of a summary document that will be distributed to all residents (through direct mail from the Metro District as well as publication in the Master Association's newsletter and web site). The summary describes what facility components are included in the proposal; the costs, fees, and revenues associated with the proposed project; the impact on dues and taxes; the scientific survey that was used in forming the proposal; and information on when and where to vote. The complete information used by the Committee, including the detailed spreadsheet data, the consultant's detailed feasibility report, and the complete survey report from the polling company, will be available at the Metro District offices. There will be a public meeting on October 10th at 7:00 pm at the CPN Community Center to answer questions about the proposal.

Action Committees:
A. Development
CPV filing 15D
Stopps reported that the planning office has not yet completed the next stage of review of this project. We are still awaiting the county's draft of the agreement defining the emergency-only restrictions on the bridge from CPV to CPN.

Wendy's at Safeway Center
Stopps reported that Wendy's is under construction.

King Soopers Fuel Pumps
Stopps informed the board that the King Sooper Gas Pumps are under construction. The small building that is present on the property will be updated to better match the surrounding businesses and will not remain white.

Compass Bank
Compass Bank is planning to build next door to the Wendy's. The committee submitted a response requesting few modifications more notably were landscaping revisions.

Washington Mutual/Starbucks
Washington Mutual/Starbucks has submitted plans for construction at the corner of LaGae and Castle Pines Parkway. When completed, the bank will have five drive through lanes for its depositors.

Castle Pines Village 27B
The issues surrounding this referral were dealt with in a previous response. The area addressed is far from affecting us and was sent more as a courtesy.

Texaco to Shell
Shell is requesting a color scheme change to yellow with more illuminated signs. The committee is suggesting less illumination and consistency in signing and lighting with what currently exists.

Total Update
There was nothing new to report on the Total Station.

BristleCone Entrance Monument Signage
BristleCone has added a "Covenant Controlled Community" sign on the entrance monument to their neighborhood. Lohr stated that the intent of the sign was to help enforce covenants that buyers were not aware of. This addition was not submitted for review by the Master DRC, and is not consistent with the other CPN neighborhoods' entrance signage. Stopps will contact Janet Conner, manager for the sub association, and ask that proper procedures be followed.

B. Schools
Nuzum reported that the school district now owns the land for new Elementary #35, located on the western portion of the CC20 parcel, near BristleCone Single Family homes. Ground breaking for the project should be sometime next week. The district still feels that construction is on schedule for an August 2003 opening.

Boundary meetings for the new elementary school, and the new middle school and high school, are as follows:

Elementary #35:
Tuesday, September 24th at 7 p.m. at the Buffalo Ridge Elementary Gym
Thursday, September 26th at 7 p.m. at Buffalo Ridge Elementary Gym

High School #7/ Middle School:
Monday, October 21st at Crestline Middle School
Tuesday, October 22nd at Highlands Ranch High School (not confirmed)
Monday, October 28th at Castle Rock Middle School
Wednesday, October 30th at Douglas County High School (not confirmed)

The school district's Long Range Planning Committee will use the public input in making their recommendations on boundaries. The School Board is scheduled to consider the boundary recommendations for the Elementary school on Tuesday, October 15th, and the High School/ Middle School on Tuesday, November 19.

D. Telecommunications
Nuzum reported that efforts put into gathering additional help for the distance charge committee netted several key residents who will be of great additional benefit. Nuzum introduced Mark Fei, a BristleCone Patio Home resident. Mark has extensive experience in the telecommunication industry and has committed to helping on the committee. Mark presented a compelling "visual picture" that will be used as one of our case points as to why the distance charge should not apply to our area.

Nuzum and Fei reported on the pre-hearing conference with the PUC Judge and Qwest's lawyer. The judge advised that we should engage an attorney. Nuzum and Fei have identified attorneys with expertise in this area, and recommend selection of Thor Nelson of Holland & Hart LLP. Nelson is well versed in this industry and previously worked for the State of Colorado handling telecommunications regulation. The committee plans on continuing to do most of the legwork and research with Nelson providing the legal backup.

Sweetman-King MOTIONED to engage the law firm of Holland & Hart LLP and specifically Thorvald Nelson to represent and assist the Castle Pines North Master Association in the PUC complaint against Qwest in the matter of the distance charges billed to each CPN line monthly, with expenses not to exceed $3,500.00; Brummett seconded and motion was carried. Swift abstained from the vote.

A. Master Association Documents
Nuzum asked that discussion on this item be tabled until next month.

D. Newsletter/Website:
Nuzum reported that the September/October newsletter is in production.

E. Business Partnership Program
Shul asked that this item be tabled until next month.

Metro District:
McDade reported that the district is drilling two new wells beginning this fall with drilling possibly continuing into the first part of next year.

Work is continuing to be done on long term planning, including long-term infrastructure needs. The district is still emphasizing the need for water conservation and is currently working on installing pipe in order to reclaim our runoff water from the Plum Creek Water Treatment Center. This water is non-potable and could be used on the golf course and other open areas.

McDade noted that an article published in the Rocky Mountain News stating that our "per-capita" water usage was one of the highest in the Denver Metro area was incorrect. The story took figures on household usage and reported it as per person usage, which dramatically overstates the "per capita" usage. Metro District Manager Judy Dahl was providing the paper with the correct information and supporting documentation and is expecting a retraction notice to be issued.

The Metro District completed the wording of the rec center referendum on the November 5th ballot to vote on whether a recreation center should be built in Castle Pines North.

It was brought to McDade's attention that mosquitoes may be breeding in some retention areas within Castle Pines North. McDade said she would follow up with Dahl and report on this at the next meeting.

A. Holiday Lights
McDade is continuing to work with Rich Barrow on the holiday lighting plan as approved in August.

B. Pool Management Workshop
Gibbens reported that the Pool Safety and Management Workshop is scheduled for Thursday, October 3rd at 7:00. Invitations have been extended to the Presidents, Pool Committee Chairs and management companies of the CPN Sub-Associations that have pools within their HOA. Representatives from South Metro Fire and Rescue and the Red Cross are scheduled to speak during this meeting, and the shared information and knowledge should benefit everyone.

C. Annual Meeting Preparation
Preparation for the Annual Meeting has started and letters have been mailed to all of the management companies and delegates asking for certification of each districts delegate. Preparation will continue in a timely manner.

New Business:
A. Association Maps
Gibbens reported that the Association will purchase a copy of the Metro District's detailed CPN maps, for use by the Association's management team and for the availability of the board during meetings.

Additional Homeowner Input:
No input.

Management/Financial:
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a total of 2,242 occupied homes. Including model homes and lots that have been sold to the homeowner, there are 2,299 homes in CPN. For the month of August, a total of 31 homes closed (18 new homes and 13 resale's). McDade reported that the number of closings year-to-date is on budget. She reviewed YTD financial results, noting that The Connection newsletter is breaking even, and that the association is under budget in all other areas for the year.

Swift MOTIONED to accept the Financials; Brummett seconded; motion approved and carried.

Brummett MOTIONED to accept the Account Payables; Swift seconded; motion approved and carried.

McDade reported that the database programmer is continuing work on the modifications needed to send the annual billing; she expected the annual statement mailing should be going out in October. Management would like to see billings go out earlier in future years. The board is directing management to be vigilant in regard to late fees for our annual billing.

Sweetman-King asked the Board to review the dues pro-ration method used for status letters for new homes in the areas where the Annexation agreement stated that dues would not be charged until the property is sold to the homeowner. The question does not affect the status letter procedure for resale homes.

Swift MOTIONED to change the procedure for issuing status letters on new homes and prorate the amount due on a daily basis based in the closing date for new home sales; the new procedure will be used for closings processed from this date forward; Stopps seconded; motion approved and carried.

Adjournment:
MOTION to adjourn by Swift; seconded by McDade; motion approved and carried. The meeting was adjourned at 10:05 p.m.

Respectfully submitted,
Alison Gibbens
Recording Secretary

Castle Pines North Homeowners Association
Copyright © 1999-2003 Castle Pines North Homeowners Association
All rights reserved.

Telephone and Fax:
303-482-3078

Address:
CPN Association, Inc.
7402 Yorkshire Drive
Castle Rock, Colorado 80108

Contact the Castle Pines North Homeowners Association (CPNHOA) by e-mail.