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Call
to Order
A. Introductions/Roll Call/Absences
President Linda Nuzum called the May 15, 2003, meeting of the CPN Master
Association Board of Directors to order at 7:05 p.m. A quorum was established. |
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Attendance
Directors present: Linda Nuzum, Cheryl McDade, Maureen Shul, Sheri
Brummett, Brian Stopps and Bruce Thompson
Directors absent: Linda Sweetman-King
Delegates/ Representatives present: Ted Lohr, Elisa Trebilco
Delegates/ Representatives absent: Tres Thurston, Kyle Linhardt,
Chris Fellows, Debbie Smith, Robert Fields, Steve Mimnaugh, Kristine Sherman,
Mel Cunningham, Nancy Clarke and Barbara Saenger
Staff: Alison Gibbens
Guests: Mike Smith (Pine Ridge, substituting for Barbara Saenger)
and Norma Kerklo (HOA #2, Canterbury)
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Board
Meeting Process
B. Board Meeting Process
Nuzum explained the roles of Directors and Delegates as elected representatives
of CPN-area Homeowners. She indicated that there was a need to place time
limits on all items on a full agenda in order to accomplish the meeting's
business as efficiently as possible, and to respect the time that Directors
and Delegates volunteer to attending the monthly meetings.
Nuzum made sure that everyone had a copy of the handout outlining guidelines
for Homeowner input at Master Association meetings. She invited guests who
wished to speak to indicate so on the sign up sheet. Homeowners with topics
to add to the agenda should sign up for the Open Forum portion of the meeting;
guests may also sign up to address a topic that is already on the agenda,
and they will be recognized to speak during that agenda item. The "Additional
Homeowner Input" agenda item at the end of the meeting can be used
for other questions or comments. |
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Approval
of Agenda
MOTION by Stopps to accept the agenda, Thompson seconded; motion approved
carried.
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Approval
of Minutes
A. April 17, 2003 Minutes
MOTION
by Thompson to approve the April 17, 2003 minutes, seconded by Stopps;
motion approved and carried.
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Open Forum
Nuzum noted that no homeowners were present requesting to speak during
the Open Forum.
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Parks
Authority: |
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Cheryl
McDade reported for Mark McDade that the Parks Authority will meet next
month with the design firm regarding the plan for the new park. The preliminary
plan is needed before the transfer of the Douglas County land can be completed.
The Parks Authority continues to be in the land acquisition phase; several
pieces remain that need to be acquired and acquisition of one of those
pieces is close to being completed.
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Action
Committees:
A.
Telecommunications
Nuzum stated that the distance charge issue is in a similar place as last
month with the PUC staff looking at distance charges on a statewide basis.
Nuzum indicated that it could be a few more months before this work is
completed. We will continue to have our attorney monitor the situation,
as his contacts have been helpful in getting the state’s attention
on the matter. The legal fees for this approach will be lower than pursuing
the legal hearing on our individual complaint.
Nuzum noted
that a Hidden Pointe resident has been identified who has distance charges
applied to their bill that are inconsistent with the distance charge rate
zone map. This customer may be an example that can be used to show the
discrepancies of the current rate structure.
B.
Development
Stopps reported that he received a request from a Claremont Estates resident
to re stain the homes cedar fence. Stopps met with the resident and reviewed
the color choices in better lighting conditions and determined that the
resident’s choices did not match the CPN fence color close enough
to be approved. The board agreed that the fencing stain needs to match
the CPN color. Gibbens has obtained color samples from the original Olympic
color chart and will let the homeowner know of acceptable choices.
Big O Tires
Stopps reported that he received a referral from the county on new construction
for a Big O Tires to be located behind the old Total station. It will
have bays for tire replacement and repair as well as a bay for quick lube.
The committee will meet next week to go over these plans.
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Committees
- Master Association |
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A.
Business Partnership Program
The purpose of the Business Partnership Program (BPP) is to form a cohesive
effort with our surrounding business community, advertisers, and sponsors.
Nuzum reported that it is working well to have Kollmar in the business
relations role. The CPN letterhead and business cards are being designed
and should be to the association soon.
B.
Social Events
McDade relayed that Kenny has hired the bands for the summer picnic and
Octoberfest. The Octoberfest band is an accordion band and should be a
great fit for this event.
Gibbens read
an email received from a resident about the awareness and potential danger
of peanut allergies. Gibbens will notify Kenney and the sub associations
reminding them to be mindful of this allergy when they are planning events.
C.
Newsletter/Website
Nuzum reminded everyone that the cut off for the June/July Connection
is today.
Nuzum announced
that the web site should be changing to the new host next week. The new
site will have new features, be more reliable and provide better customer
service. Novreske has been working to make this transition go as smooth
as possible with no interruption to our site, and the change should be
transparent to users, however there is always the possibility of some
temporary technical problems during the transition, which could affect
access to the web site or messages sent to CPN email addresses.
McDade reported
that web site visitation increased during the month of April with 5,571
unique visitors. Novreske emailed that it appears the community emails
are working and visits to our website increase the day after each emails
was sent.
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D.
Master Association Documents/Summary
Signage
McDade reported that Gibbens met with Jennifer Lambert of Village Homes
this past Wednesday to look at and go over the builder signs in the community.
Lambert will be returning with RMD Sign Company and Barrow of the Metro
district to review sign changes and placement.
McDade and
Gibbens continue to work on a guide that will address all of the signage
issues that exist within the Castle Pines North Master Association. Nuzum
would ultimately like a comprehensive plan to include the sub association
guidelines as well. The goal is to have and communicate to all residents’
signage guidelines and enforcements for violations.
Document
Review/Summaries
Nuzum noted that there is no new development in this area.
Landscaping
Guidelines
Nuzum noted that there is no new development in this area.
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Metro
District:
McDade noted
that the district continues to have many projects it is currently working
on. Several new wells are being drilled; one by The Retreat, one by HOA2,
and another by Hidden Pointe. Shallow stream wells are also being constructed
to recycle lawn run off water for use in watering open spaces.
She reported
that the Metro District has finalized and mailed the 2003 water conservation
plan for this year and residents should have received the mailing in their
homes. The district is also offering several rebate programs for water-saving
devices and is encouraging residents to follow the guidelines to avoid
penalty. A seasonal person to monitor watering throughout the district
and issue warnings and fines will be hired in the next few weeks. Watering
restrictions are posted on the community web site, www.cpnhoa.org.
McDade mentioned
that the district is continuing to work with the county on obtaining approval
for an easement to build a sidewalk on the south side of Castle Pines
Parkway, from Yorkshire toward King Soopers.
McDade was
asked if approvals existed for contractors to tap into the fire hydrants.
She stated that the only contractor approved to tap the hydrants was the
metro district’s landscaping firm, American Civil Contractors (ACC).
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Old
Business: |
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A.
Power Lines
Nuzum summarized the meeting the Power Lines Committee had with Xcel executives
last month, reconfirming that Xcel Energy is considering a project to
rebuild the eastern power line adjacent to CPN with a taller metal structure
and higher voltage. Xcel opened the meeting by announcing that the plans
for the power line rebuild had been approved the week before and Xcel
will be moving forward with the project.
The committee
has been diligent with their effort to find experts who could provide
background and expertise to help the community’s response to this
proposal. Xcel owns the property and has the right to provide power as
demand changes, and attorneys have advised that there is no legal basis
to fight the proposal. The experts indicated that we would be better advised
to pursue mitigations with Xcel and the committee will be meeting again
to address these possibilities.
Stopps expects
a referral response from the county on the project and hopes that the
committee will be able to respond on this topic on behalf of CPN.
The structures
will rust to a brown and will be similar in height to the lines at Quebec
and E470. Xcel is in the planning process right now and any homeowner
wishing to discuss pole placement is encouraged to contact Xcel directly,
as soon as possible. Anne Mac Rae, 303-571-7353.
B.
Hidden Pointe Relationship
Nuzum stated that there is no new information on Hidden Pointe’s
consideration of becoming full voting members of the Castle Pines North
Master Association.
C.
Daniels Park
Barbara Saenger is beginning to form a group of residents who would like
help Douglas County and the City of Denver come to agreement on what the
future of Daniel’s Park will hold. She has been in contact with
Steve Charbeneau, past negotiator for Douglas County and Denver, in regard
to ideas for improvements to Daniels’ Park. Nuzum noted that with
the Denver mayoral election pending, it is likely that the department
heads will change, and there could be new perspectives on how to manage
the park.
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New Business:
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McDade
presented Douglas County correspondence on several issues. The slash mulch
program information will be forwarded to the Metro District for their
consideration. Gibbens will forward the Wildfire Mitigation and West Nile
Virus memos to the sub association managers and presidents.
Nuzum presented
information on the law firm of Winzenburg, Leff, Purvis & Payne, LLP.
We have been using Mark Payne on specific association issues and she requested
a formal proposal for the firm to provide general services to the Association.
It was agreed that Winzenburg, Leff, Purvis and Payne, LLP will become
one of the firms that the association continues to use for legal issues
surrounding association legal matters.
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Additional
Homeowner Input:
No input.
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Management/Financial:
A. Monthly Financial Report
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a
total of 2,475 CPN master member homes as of 4/30/03. For the month of
April, a total of 47 homes closed (26 new homes, 20 re-sales and 1 lot).
The total number of new homes for first quarter this year is on budget.
The Association continues to be in good financial standing and budget
numbers will continue to come in line with the 2003 approved budget. McDade
highlighted that the Easter Egg Hunt came in under budget at $1,664.48.
Thompson
inquired about payments to the Parks Authority. McDade explained payments
are made at least quarterly.
McDade reported
that the April/May Connection covered the entire cost of production for
this issue.. It appears that Kollmar’s organizational skills will
continue to help the newsletter meet the board’s goal of being self
funding.
McDade reported
that we continue to communicate and receive payments from property owners
that are delinquent in their dues and are very close to having all of
our members current with the association. She noted that intent to lien
letters were sent to 76 properties on April 30, 2003. These owners owe
$16,531.02 in outstanding dues and $5,050 in late fees.
McDade reported
that she is preparing to send the 2003 annual billing, and the Board affirmed
that the billing should be sent in June with payments due July 31, 2003.
McDade and Gibbens noted that most of the questions that they receive
about the dues relate to misunderstandings about the existence of both
the Master Association and the neighborhood HOA’s, so we will be
revising the billing-statement enclosures that address this topic. Kerklo
felt like de-cluttering the enclosure would make it clearer to residents,
and Trebilco suggested that the billing letter mention that all CPN property
owners pay the annual dues amount. Trebilco and Kerklo offered to review
the draft before the 2003 annual dues assessment is sent.
Trebilco
presented the draft “family tree” of Castle Pines North and
its sub associations that will be included in the billing and the newsletter.
She stated that this should be another reference for residents to look
at and understand our overall structure.
Brummett
MOTIONED to accept the April Financial Reports; Thompson seconded; motion
approved and carried.
Brummett
MOTIONED to accept the May Payables; Thompson seconded; motion approved
and carried.
B. CPI Adjustment
to Maximum Assessment
Nuzum explained that the Master Association Declaration, section 8.4,
stipulates that the Board needs to adjust the "maximum annual assessment"
by the Consumer Price Index (CPI). This motion does not set the dues assessment
amount; it simply determines the maximum amount that can be assessed by
the Board. The Board sets the actual dues assessment amount in a separate
action, at the time of budgeting.
McDade passed
out and presented the CPI numbers for 2002. According to the U. S. Department
of Labor, the inflation rate for 2002 was 1.93%. Formulated out the new
maximum is $224.00 X 1.0193 = $228.32.
McDade MOTIONED
to adopt a new maximum annual assessment for the 2003 in the amount of
$228.00, pursuant to section 8.4.1 of the Master Declaration of Castle
Pines North Association, Inc.; Stopps seconded; motion approved and carried.
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Next
Meeting Dates:
June 19, 2003, 7 p.m., CPN Community Center |
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Adjournment:
MOTION to adjourn by Thompson; seconded by Stopps; motion approved
and carried. The meeting was adjourned at 9:02 p.m.
Respectfully
submitted,
Alison Gibbens
Recording Secretary
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