MINUTES OF A SPECIAL BOARD MEETING CALLED FOR MAY 6, 2002

A special meeting was called by President Mark DiTrolio for the purpose of appointing 2 new Directors, review deck bids, award the contract and review and award a bid for a reserve study.

CALL TO ORDER:
President Mark DiTrolio called the meeting to order at 7:00 PM. Directors present were George Finlay, George Baker, and Chris Haworth. Cheryl Moffet was absent. A quorum being present, the meeting was ready to proceed. There are 2 vacant Director positions.

DIRECTORS:
A discussion concerning the members who had volunteered for the vacancies took place. Several members who had volunteered in the past had withdrawn due to business commitments. One member did not respond to a recent inquiry of interest. On a motion from Mark, 2nd by Chris, George Lorenzen was appointed to fill the position vacated by Scott Hartmann and Robert Saxton was appointed to fill the position vacated by Conrad Lagace. The BOD was informed that Mike Stevens resigned as the Chair of the grounds committee due to business commitments and a heavy travel schedule. Hallmark Management was asked to submit a bid to manage the grounds contract at the May meeting.

DECK:
A discussion concerning the design, materials and bids took place. On a motion from Mark, 2nd by George Baker, a bid to build the deck from Integral Carpentry, not to exceed $25,000 was approved. The deck is to be built per the plans approved and permit issued by Douglas County. A condition of the bid is to have the deck completed for the Memorial Day opening or a 5% penalty will credited back to the Association.

RESERVE STUDY:
Bids for a reserve study were presented by Hallmark Management. On a motion from George Finlay, 2nd by Chris, a bid by Aspen Reserve Specialties was approved for completion within 5 weeks from notification. The 1st draft will be ready for the June meeting.

OTHER ITEMS:
Hallmark Management informed the BOD that Writer Corp. was requesting changes to a trail plan approved by Douglas County within the HOA. The BOD visited the site to be better informed when the formal request is presented at the May meeting.

ADJOURNMENT:
As all business scheduled for the meeting had been addressed, Adjournment was approved at 8:00 PM. The Directors then visited the trail site.

Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary

MINUTES OF THE APRIL 9, 2002 REGULAR BOARD MEETING

CALL TO ORDER:
President Mark DiTrolio called the meeting to order. Directors present were George Finlay, George Baker, and Cheryl Moffet. Chris Haworth was absent. A quorum being present, the meeting was ready to proceed. There are 2 vacant Director positions.

MINUTES:
The minutes of the regular meetings and special meetings for February, and March were approved as presented on a motion from George Baker, 2nd by George Finlay.

COMMITTEE REPORTS

SOCIAL: A 4th of July parade with hot dogs and pool games is planned. A parade around Brixham Circle with fire engines from South Metro Fire, a picnic with games and prizes from local business is planned. The adult Luau is scheduled for August 3, 2002 with a RSVP. Ticket sales for this event are $3.00 advance purchase, $5.00 at the door. The caterer, Rocky Mountain Hog Rosters, has been hired. Flyers will be delivered during June & July.

CLUBHOUSE:
Reservations for summer uses are going well. The deck plans have received tentative approval from Douglas County, pending engineering drawings being submitted. Following receipt of the approved engineering plans, bids will be requested and a special meeting of the BOD to approve a contractor will be held ASAP. The goal is to have the deck completed by the Memorial Day weekend opening.

MASTER ASSOCIATION:
A CPN Parks meeting is scheduled for April 23 (6:00-7:00 PM). The Recreation Center feasibility study, trails and sketch plans for the south park are the main topics. A May 22 meeting is also scheduled on the same topics. A survey concerning the Recreation Center is scheduled to be completed for the meeting. Plans for further development in Castle Pines Village have been submitted and are under review. Suggestions for use of commercial space are being taken via the Master Association Web site.

TENNIS: No report

ACC:
Submissions are increasing for spring landscaping. The committee is following up on the fall violation list. They will inform BOD of continuing violations.

GROUNDS:
Mike Stevens volunteered to chair the grounds committee. On a motion from George Baker, 2nd by George Finlay, Mike Stevens was appointed Chairman of the Grounds Committee. A leak to the irrigation system at CP Parkway & Oxford was reported. Hallmark was instructed to contact the maintenance company for repairs.

POOL:
On a motion from George Baker, 2nd by Cheryl, outside memberships will sold at $450.00 each. Lights in the pool were reported to be in need of repair. The pool contractor will be instructed to facilitate repair with the start up of the pool. On a motion from George Baker, 2nd by George Finlay, a bid of $380.00 to repair the ladders was approved. On a motion from Cheryl, 2nd by George Finlay, a bid of $3,500 from Dougherty Pools to resurface the kid's pool was approved. On a motion from Cheryl, 2nd by George Baker, a bid to reset tile and coping and remove 5 brick pillars was approved.

FINANCE: Hallmark Management presented the financial report for the month ending March 31, 2002. Hallmark presented the dues receivables list. A discussion on collections took place. On a motion from George Finlay, 2nd by George Baker liens on properties overdue on membership dues, more than 90 days was approved.

OTHER BUSINESS:
Hallmark was instructed to facilitate repairs to the Volleyball court. Hallmark was instructed to contact the insurance company and inquire if special event insurance is available for the social events. Hallmark was instructed to get bids to update the membership directory. A discussion concerning developing a swim team took place. The need and usages were discussed. Questions concerning the dues increase were addressed.

Minutes are unofficial until approved by the Board at the next meeting

Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary

MINUTES OF REGULAR MEETING MARCH 12, 2002

CALL TO ORDER:
Directors present were, Chris Haworth & Mark DiTrolio. George Baker. Scott Hartmann, Cheryl Moffet, and George Finlay were absent. A quorum not being present, the meeting was canceled.

COMMITTEE REPORTS:

SOCIAL: May 4 children's party being moved to a summer party due to soccer and other activities. 4th of July parade with hot dogs and pool games being planned. The adult luau with a RSVP and a $3.00 advance purchase and $5.00 at the door is being planned.

CLUBHOUSE:
A lock for the new deck doors is to be installed.

MASTER ASSOCIATION
Easter Egg Hunt is scheduled for next week. Update on Recreation Center scheduled for next newsletter. A water tank for Castle Pines Village is being addressed.

TENNIS:
Darren Humbert is coordinating coordination with HOA #1 for league play and lessons.

ACC:
Fence request from Metro District is thought not to be in the jurisdiction of the ACC. Mark is to talk with the Metro District to confirm location and ownership of property.

Minutes are unofficial until approved by the Board at the next meeting

Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary

MINUTES OF A SPECIAL MEETING CALLED MARCH 5, 2002

CALL TO ORDER:
Directors present were Mark DiTrolio George Finlay, Chris Haworth & Cheryl Moffet. George Baker & Scott Hartmann were absent. A quorum being present, the meeting was ready to proceed.

The purpose of the meeting was to review and approve the 2002 budget and meet with interested members to serve on committees and 2 vacant BOD positions. Copies of the budget were provided to the Directors and a discussion took place.

On a motion from Cheryl, 2nd by Chris the 2002 budget was approved 4-0. The Budget included a $7.00 increase from the 2001 budget. Notification to the members and new coupons are to be sent to the members for the increase to begin May 1, 2002.

The Board talked with members interested in serving on the Board and committees. The Board was informed that several members interested in serving had called the voice mail and had not been informed of this meeting. The Board tabled the appointment of Directors to the next meeting.

Minutes are unofficial until approved by the Board at the next meeting

Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary

MINUTES OF REGULAR MEETING FEBRUARY 12, 2002

CALL TO ORDER:
Directors present were George Finlay, Chris Haworth & George Baker. Scott Hartmann, Cheryl Moffet, and Mark DiTrolio were absent. A quorum not being present, the meeting was canceled.

COMMITTEE REPORTS

ACC: A request for an electric dog fence was rejected for 6855 Brendon, a fence will be required.

MASTER ASSOCIATION:
The Master Association budget was adopted with a $15.00 increase per year. Plans for the South Park are being developed. A survey is planned on the Recreation Center issue. A review of Web site information was presented.

Minutes are unofficial until approved by the Board at the next meeting

Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary

MINUTES OF A SPECIAL MEETING CALLED FEBRUARY 4, 2002

CALL TO ORDER:
Directors present were Chris Haworth, George Baker & Mark DiTrolio. Conrad Lagace, Scott Hartmann, Cheryl Moffet & George Finlay were absent. A quorum not being present, the meeting was canceled.

Minutes are unofficial until approved by the Board at the next meeting

Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary

MINUTES OF THE JANUARY 2002, REGULAR BOARD MEETING

CALL TO ORDER:
Directors present were George Finlay & Conrad Lagace. Chris Haworth arrived at 7:30. George Baker, Scott Hartmann, Cheryl Moffet, and Mark DiTrolio were absent. A quorum not being present, the meeting was canceled.

Minutes are unofficial until approved by the Board at the next meeting

Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary

MINUTES OF THE DECEMBER 11, 2001, REGULAR BOARD MEETING

CALL TO ORDER
Mark DiTrolio called the meeting to order in the clubhouse. Other directors present were George Finlay, George Baker, Scott Hartmann, Cheryl Moffet, Conrad Lagace and Chris Haworth. A quorum being present, the meeting was declared ready to proceed.

MINUTES
The minutes of the November 2001, meeting were approved as written upon a motion by George Baker 2nd by George Finlay.

COMMITTEE REPORTS

Master Association
Linda Nuzum reported that a professional recreation-planning consultant will research the feasibility of a Recreation center and conduct a scientific survey of CPN residents. A $15 per year dues increase will begin in 2002, and there may an additional assessment later in 2002, pending outcome of the recreation center decision. The King Soopers store is expected to open in about 6 months. The CPN home tour will be held on December 16th. For details on these and other topics, see the minutes of the Master Association's November 29 meeting.

Pool
The 2002 pool contract has been renewed with Doherty Pools for $21,000.00. Review of the physical plant and surfaces are being scheduled. On a motion from Scott, 2nd by Conrad, 6 tables for the pool area have been ordered for $3,900.00.

Grounds
Conrad submitted items for the 2002 budget. Discussions on fence repairs took place.

Tennis
Screens and surfaces are to be inspected.

Newsletter
On a motion by Conrad, 2nd by George Finley, to use the Master Association newsletter & web site for newsletter distribution and mailers as needed.

Architectural & Covenant Control
Electronic fence issues were discussed. A request for an electric fence was denied. The Records manager was instructed to check with the Association attorneys on the 2000 ACC rewrite of Declarations, electronic fences and keeping pets restrained. A maximum of one hour was approved.

Social/Welcoming
The phone directory will be updated in late spring /early summer. Plans for 2002 were discussed and a written report and expense request for the budget was submitted. A discussion on phone lines and voice mailboxes was discussed. An over 50 group is being planned. A May kids function on safety is planned, a 4th of July party, children's Christmas party, adult caroling and an alternative location for the adult Christmas party were discussed.

Clubhouse
Scott announced that Vicki Crites has accepted the Clubhouse chair position. The Board will be requesting proposals to build the deck from qualified contractors. The plans are nearing approval from Douglas County.

Finance
The financial reports for December 2001 were discussed. The report was accepted upon a motion by George Baker, Scott 2nd. Checks in payment of Association expenses were reviewed, together with supporting invoices, and signed. Renewal of Hallmark Management was approved with an increase of $.50 per home per month. On a motion from Cheryl 2nd by George Baker establishing a lock box with the Association's bank for dues payments was approved.

OPEN FORUM No issues

OTHER MATTERS

TRASH
Any problems or information should be directed to Eagle Waste Services at 303-761-8387 or www.eaglewasteservices.com

VOLUNTEERS: Volunteers are needed for almost every area of the community. The Board is asking for anyone with time to please step forward to help. As the Association is "self managed" in all areas, except finance. Failure to adequately staff committees could result in dues increases to hire a property management company.

ADJOURNMENT
There being no further business to come before the meeting, it was adjourned at 9:30 PM. per a motion by Scott and a second by George.

Minutes are unofficial until approved by the Board at the next meeting

Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary

Castle Pines North Homeowners Association
Copyright © 1999-2003 Castle Pines North Homeowners Association
All rights reserved.

Telephone and Fax:
303-482-3078

Address:
CPN Association, Inc.
7402 Yorkshire Drive
Castle Rock, Colorado 80104

Contact the Castle Pines North Homeowners Association (CPNHOA) by e-mail.