Castle Pines North Master Association Approved Minutes for June, 2001

President Linda Nuzum called the June 21, 2001 meeting of the CPN Master Association Board of Directors to order at 7:10 p.m. Introductions of all in attendance were made, including a new representative from Hidden Pointe. A quorum was established. Jim Beimers made a motion to accept the Agenda; Cheryl McDade seconded; motion approved and carried.

Attendance
Directors present: Eva Mitchell, Linda Nuzum, Royann Cygan, Jim Beimers and Cheryl McDade
Directors absent: Matt Osborn and Todd Swift
Delegates/ Representatives present: Maureen Shul, Kim Nelson
Delegates/ Representatives absent: Tres Thurston, Joyce Romanello, Tom Olive and Darwin Horan, Kyle Linhardt
Staff/Committees: Linda Derback, Kathleen Nash
Guests: Tim Gamble (HOA1), Freda Poundstone (Hidden Pointe), and Janet Moore (Hidden Pointe).

Approval of Minutes
McDade made a motion to approve the April 19th minutes; Mitchell seconded; motion approved and carried. McDade made a motion to table approval of the May 17 minutes until next month.

Open Forum
No discussion.

Committees:
A. Development & Design Review:
Safeway The County Commissioners have approved the Plat for the Safeway. Before construction can begin, the SIP still needs to be approved, and conditions of approval need to be met, including contribution to Castle Pines Parkway road improvements. The sign indicating the new site development is up. The Safeway parcel is to be included in the Metro District and the developer will make cash contribution to CPN's Parks Authority.

King Soopers The King Soopers is also proceeding through the final stages of county approval. The Plat is on the Planning Commission agenda for June 25 but is not yet scheduled for County Commission approval.

Freda Poundstone, a resident in Hidden Point, questioned whether the County Commissioners listened to homeowners' in Castle Pines North. Nuzum verified how far we have come over the last couple of years.

CPV Filings/Hearings No update at this time.

BP Amoco - A group met with the Planning Staff and they pursued all comments. The developer will re-submit the new plans and a new referral packet, which will be resent to all concerned, giving adequate time for review.

Apartments Eva Mitchell will talk to the County to find out what is happening with the apartment complex.

B. Action Committees:
Daniel's Park Road: Nuzum reported that she will have another meeting next week of the committee the County formed to provide public feedback on the design of the 1 ½ mile paving project . The County is listening to suggestions to keep the alignment of the road and keep the traffic slow, and will schedule a time to walk the road with the engineering plans; we will invite Master Association members and CPN's Daniels Park Committee. Additional Community involvement will come later to discuss completing the road up the hill to intersect with Castle Pines Parkway and proceed north into Highlands Ranch. There will be engineering issues as well as ownership issues-Daniels Park is owned by the City of Denver. One option suggested by Douglas County Engineering would be realignment of a portion of Daniels Park Road to follow Griggs Road through the Romar West property then continue south into Daniels Park. Roads/Traffic There was nothing new to add at this time. Cygan will contact Larry Corcoran for an update on the lights at Monarch and along the Parkway, and status of the other issues that the committee discussed with him.

Schools: The CPN Schools Committee and Master Association members will meet on June 26th. Bill Reimer from the Douglas County School District will present the site plan for the future elementary school. A few residents have contacted Reimer with questions about the layout of site in proximity to the power lines. The Master Association Board authorized spending up to $500 for a study of the electromagnetic readings on the site. The CPN area has the population that definitely needs a second elementary school, as Buffalo Ridge will be at an enrollment of over 800 for the upcoming school year.

Telecommunications: The Metro District has signed a contract with Air Blaster but we have heard nothing further regarding service dates.

The Association has been contacted by MHO, which is expanding their wireless system in Castle Rock to Castle Pines Village, and would also be interested in serving CPN. Nuzum gave them some names of contacts in Castle Pines North but we have not heard back from them as of yet. There has been no progress on pursing PUC action on the phone line distance charge. A web site poll will be set up regarding this topic.

C. Parks Authority:
Cygan reported on the June 12 meeting. The regular July 10th meeting has been rescheduled for July 2 at 9 a.m. for the purpose of considering bids and allowing funds for additional cement work and park improvements to move forward. The Parks Authority has approved expenditures for the playground equipment. Infrastructure for Coyote Ridge Park is moving along. DR Horton has expended their agreement to the satisfaction of the County and the Parks Authority now needs to begin expending funds to continue construction where DR Horton left off. The Metro District is negotiating a service agreement with the developer for King Soopers that will include the dedication of 4.3 acres to the Metro District from the commercial property on the north side of CP Parkway, thus enlarging the parcel around the Community Center site for the potential "South Park". There is also the possibility that the developer can arrange a "transfer of density" through the County and other landowners to enlarge the potential parks site, however, such a transaction is very complex and difficult to achieve. Developer for King Soopers still needs to come up with a grading plan for moving dirt from the south side to the north side of CP Parkway to be approved by the County. Sandy Colling reported on plans in progress for Golf Tournament to be held October 15th. Residents, Janet Moore and Freda Poundstone volunteered to make calls on funding parks by means of fundraisers, grants and revenue bonds.

D. Metro District:
No update

E. Social Events:
Social Cygan presented an estimated budget for the Picnic in the Park summer event to be held on August 25th. McDade made a motion to approve the estimated budget for the event; Mitchell seconded; motion carried.

F. Newsletter/Website:
Nash reported that the account with the Post Office needs additional monies. The next newsletter mailing would be the second week of July. Nash reviewed articles for the next issue. Nash discussed consideration to a possible format change to newsprint tabloid type document. We would be able to include a lot more advertising as well as give each sub association a page of their own. She will continue to investigate this topic.

Calloway has had problems with collecting dollars for ads and adopted a rule to collect before ad goes to print. Novreske is continuing to do new and fun ideas for the website. Discussion on the website included having a monthly poll to the community on hot topics. Topics to be included are "dog concerns" and the PUC extra phone charge.

Old Business:

A. Master Association Inclusions Falcon Homes/Estates at B.R. Beimers made a motion to accept the annexation of The Estates at Buffalo Ridge into the Association; Cygan seconded; motion approved and carried. The documents for recording were signed and notarized at the end of the meeting. B. Hidden Pointe The Annual Meeting for Hidden Pointe was held on June 16. Tom Anderson talked to the forum about the Parks Authority, while Nuzum discussed the Master Association and Hidden Pointe's associate membership. Discussion that in the future it would be possible to consider formal "annexation" for Hidden Pointe, but that this would involve legal work, and would need 100% agreement from all Hidden Pointe homeowners, which would be a door-to-door effort. Hidden Pointe has designated two individuals, Kim Nelson and Kyle Linhardt, as Representatives to the Master Association who will receive all Board materials and participate in all discussions. Kim Nelson reported that the Hidden Pointe HOA is currently looking for a new management company. The homeowners association will be scheduling elections to transition the Board from developer to homeowner control.

New Business:
A. Golf Course Net The topic of the homeowner-erected golf course net was tabled until the July meeting to allow more time to pursue this issue. Nuzum has consulted with our attorney to review the language in Village docs as to the Master Association's ability to influence sub-association decisions.

B. Political Signage Derback reported on correspondence with a resident regarding control of political signage. After discussion, it was decided that regulation of signs was a Douglas County zoning issue and therefore the authorized agency, Douglas County, was the only agency that could enforce the policy. Derback will respond to the homeowner and let him know that any future concerns should be directed to the County.

C. CPN - Going to the Dogs This is an on-going issue in all of Castle Pines North. Linda Derback will contact the County to get a copy of the ordinance and penalties enforced on pet control. Nash will include a feature article in the next newsletter. Suggestions to help alleviate this problem included putting up reminder signs on all walking areas throughout the community. We will continue to investigate to come up with further resolution.

D. Used car lot We have also received many inquiries about the informal "used car lot" on Castle Pines Parkway near I-25. This is a zoning violation; Linda Derback is following up with the county zoning administrator.

Management/Financial:
A. Financial Report McDade reported on the financials, and explained the classification of "transfer fees" collected on status letter requests under administrative income instead of regular income. Beimers made a motion to accept the financials and payables; Mitchell seconded; motion approved and carried. McDade reported that she is working with a contractor who is creating the Access database, and reconciling the database; this must be done before annual dues notices are issued. The July newsletter would include an article to expect dues statement soon. She will talk to the postmaster to see if we can use bulk mail rates to mail statements.

B. Contract for Financial/Administrative Services The Board readdressed the contracts for McDade and Derback. When the Board had terminated the prior management company's contract effective the end of December 2000, the Board decided to engage McDade and Derback for a period of 6 months to clean up the records and then assess whether the arrangement should continue on a more permanent basis. Discussion that we were very pleased with the services being provided, that the fees from this arrangement have been less than we would have paid to a management company, and that both McDade and Derback would be willing to continue. Cygan brought up the need to address McDade's Board roles (treasurer, check signature authority, etc.) if she is to continue with the management contract.

Mitchell made a motion to continue the contracts on an hourly fee basis to the end of the year at which time they will be revisited; Beimers seconded; McDade abstained; discussion followed; motion approved and carried. The attorney will be contacted to prepare contracts and to address requirements for separation of duties as required for McDade's continuation with the management contract. Contracts will be ready for the next Board meeting.

C. Closings Processed Activity on the Status Log indicates 29 closings for the month of April and 58 for the month of May. D. 2001 Budget After review, Mitchell made a motion to accept the 2001 Budget; Beimers seconded; motion approved and carried.

Adjournment:
The meeting adjourned at 10:10 p.m. The next meeting will be held on July 19th at the Community Center at 7 p.m.

Respectfully submitted, Linda Derback, Recording Secretary