Castle Pines North Master Association Approved Minutes for October, 2001

Vice-President, Jim Beimers, called the October 18, 2001 meeting of the CPN Master Association Board of Directors to order at 7:15 p.m. Beimers is presiding in the absence of Board President Linda Nuzum, who is on vacation. Introductions of all in attendance were made. A quorum was established.

Beimers noted that recent Master Association Board meetings had spent an extraordinary amount of time on public discussion that made it impossible for the Board to cover all board business items on the agenda or to conclude the meetings at a reasonable hour. He explained he had changed the format of the Agenda to one that is used at many HOA Board meetings, to allow Homeowner Input at the beginning of the meeting to hear issues/concerns on a limited time basis with Board business to follow. Sign In sheets were provided at the door with a subject column as to what topics guests would like to see addressed during the Open Forum portion of the meeting.

Cheryl McDade made a motion to accept the Agenda; Todd Swift seconded; motion approved.

Attendance
Directors present: Eva Mitchell, Todd Swift, Royann Cygan, Jim Beimers, and Cheryl McDade
Directors absent: Linda Nuzum
Delegates/ Representatives present: Maureen Shul, Sheri Brummett, and Debbie Smith
Delegates/ Representatives absent: Tres Thurston, Joyce Romanello, Joe Sewell, Kim Nelson and Kyle Linhardt
Staff/Committees: Linda Derback and Kathleen Nash
Guests: Tim Gamble, Galen Crowder, Jason & Vivian Winston, Linda & Jim Steavpack, Robert Fields and Trent Krause (all HOA#1), Patrick Ramsey (Bristlecone Patio Homes)

Approval of Minutes
Approval of Minutes Approval of September minutes was tabled until the November meeting.

Open Forum
Open Forum (Homeowner Input) All guests in attendance indicated the Recreation Center as their topic of discussion. Guests were very intense in regards to their issues about a potential Rec Center and raising of the Master Association dues for 2002, and indicated that a time limitation for discussion was difficult to adhere to. They asked the Board to take a better look at figures and feasibility, including an independent study to see if CPN could even afford a Rec Center, before voting to increase the dues for next year.

Board members replied that there would be no decision to build a recreation center until feasibility questions were answered, but that the cost involved with funding a proper feasibility study requires additional dues. Board members also noted that the proposed increase in dues was not ear-marked exclusively for a Rec Center; there are other areas where additional funds are required to meet the needs of the growing CPN community, as noted in the proposed budget for 2002, to be introduced at tonight's meeting. Board members also noted that dues have changed little since the inception of CPN in 1985, and that prior boards had not adjusted dues in accordance with the consumer price index, as provided in our bylaws.

A. Parks Authority:

Parks Authority:
Parks Authority Cygan reported that at the October 9 Parks Authority meeting, the Board indicated that more data and information would be needed before any decision on building a Rec Center. The Board approved $15,000 for contracts with an architect and building contractor to determine if a recreation center building could fit on the site, and to obtain an initial cost estimate for construction of a facility. If these initial studies indicated that the site could be used, then additional studies regarding operating and maintenance costs, and the ability of the CPN community to support a recreation center, would also be needed. The Parks Authority has begun negotiations to determine the expected cost of acquiring the lot owned by the church. The plan to begin grading of other portions of the South Park site, utilizing fill dirt to be disposed by the King Soopers, has not been approved by the County but conversations are continuing about revisions to the plan.

Master Association President Nuzum also attended the Parks Authority meeting to discuss the Master Association's September motion regarding the recreation center. Discussion at the Parks Authority meeting revealed two issues that will need to be resolved.

• The Parks Authority's attorney had indicated that the provision to have the Master Association retain the "increased" amount until there was a decision to proceed with the Rec Center was not consistent with the Master Association's Funding Agreement with the Parks Authority, which requires the transfer of 70% of dues collected; the attorney indicated that it may be possible to have the Parks Authority hold the funds but no commitment was made at the meeting.
• Parks Authority Directors indicated that they expected that a portion of the proposed dues increase would be needed to help fund feasibility and planning work for the rec center, in addition to providing the funds for bond financing if the center was built.

The Parks Authority's draft 2002 budget has been prepared, and includes an assumption of Master Association dues at $215 per year. The budget will be discussed at the November meeting and the goal is to have it approved by mid December.

Coyote Ridge Park is scheduled for additional work to be completed by the spring, including installation of a "tornado" in the playground, and a bike rack. Other items, including trails and a bridge, will also be completed later.

B. Development & Design Review:
King Soopers Mitchell reported that the new store is expected to open in June. The site and grading plans are still pending County approval.

Safeway Gas station - SP01-089 (due 10-29-01) The Development Review committee has reviewed the Referral for gas pumps to be built as part of the Safeway development. Comments include concerns about the specific location and size of the area designated for the fuel pumps, and the ability to maintain adequate buffering.

BP Amoco - SP00-012 No current update.

AT&T; Cell Phone Equipment - SP01-028 (due October 10) The committee has reviewed a Referral for installation of additional equipment to improve cell phone service to the CPN area, with the new equipment to be located on the south side of the Village Square Shopping Center. The committee responded that building should match other buildings at the center.

Highlands Ranch Commercial Rezoning - no project# indicated (due 10-17-01) The committee has reviewed a Referral for a proposed rezoning in Highlands Ranch, to allow for a grocery-store commercial center at Griggs Road (Daniels Park Road) and McArthur Road (Fairview). In their comments, the committee reported no objection to this project, but asked them to make sure access from Griggs Road does not encroach on CPN.

CC20- Commercial land at Monarch and Parkway - Board members recapped the results of a special meeting on October 11, in which Master Association Directors and Delegates met with Bill Reimer, COO for the Douglas County School District, and John Osborne, President of Village Homes and a principal in the company that owns the vacant land at the northwest corner of Monarch and the Parkway, to discuss an alternative use for this land, and a solution for the issues that had arisen with the site that had been designated for CPN's second elementary school.

This 23-acre parcel was designated in CPN's Master Plan as planning area "CC20", zoned for a community retail center for services such as a grocery store, or for business uses such as office space. Osborn indicated that the owners of the land intend to apply for rezoning some of the land, with the new plan to use that land as follows:

• Of the 23 acres, about 7 acres immediately next to the intersection of Monarch and the Parkway would remain zoned commercial, with the intent to seek "community friendly" uses such as a day-care business or a small professional office building.
• The western portion of the site, approximately 10 to 12 acres, would be downzoned to accommodate approximately 130 townhomes that would appear to be large "manor-style" homes, with driveways on the interior of the complex.
• At the northeastern quadrant of the site, 5 or 6 acres would be dedicated to the Douglas County School district for an elementary school site. Reimer noted that this site would be used as an alternative to the Hidden Pointe site, which some school board members had opposed. The school site would be laid out so that the school buildings were farthest from homes, and ball fields would be closest to homes.
• In exchange for the school site, the school district would transfer the Hidden Pointe school site to Village Homes, for development of approximately 30 single family homes.

At the October 11 meeting, Master Association representatives unanimously supported the concept of the revised plan and the rezoning of a portion of CC20 from commercial to residential uses, with the caveat that we would want to work with the developer on the specific plans. Osborn indicated that as they got to the point of working on more specific plans, which he expected would happen in 2002, he would contact the Association for feedback. At the October 18 Board Meeting, McDade conveyed for Nuzum she had drafted letters to Bill Reimer and John Osborne in support of the plan, that none of the Directors or Delegates had any revisions to the draft letters, and that Nuzum had sent both letters before leaving on vacation. Mitchell reported that HOA#1 had voted to support the rezoning and relocation of the school.

C. Action Committees:
Daniel's Park Road No report.

Roads/Traffic Nothing new at this time.

Schools As noted in the "Development" discussion above, Bill Reimer of the Douglas County School District has negotiated an alternate site for CPN's 2nd elementary school. Instead of the Hidden Pointe site, which some School Board members had expressed concerns about, the school will be built on the northeast quadrant of the parcel west of Monarch and north of the Parkway. The School Board approved the new site at its October 16 meeting, and cleared the way to start construction on the new school. Design and engineering work will begin immediately; Reimer has projected that the new school would be completed by early 2003. Reimer will work with CPN's Master Association and with Buffalo Ridge Elementary School regarding planning for attendance areas and other transition issues.

Telecommunications Discussion of high-speed internet access is that Qwest has offered DSL service in some CPN areas but we do now know when the service will be available to all CPN residents. A wireless internet provider, MHO, has begun offering service for residents whose homes can receive the signal from their transmitter in Castle Pines Village.

D. Metro District:
A. Plans for Metro District: Metro District Update: McDade reported that the Metro District would be expanding the Community Center building next year to add more office space for staff. They will be increasing the wells servicing CPN by 7 or 8 new wells, 2 wells were drilled this year with 2 more to be drilled next year. The District is considering a water schedule/voluntary schedule for next summer. Sheri Brummett questioned whether there was a plan to increase the amount of grass around Buffalo Trail and Tapestry Hills. McDade will take questions to the Metro District.

The Metro District signed a consulting contract with Tom Anderson through December (which then converts to a month to month contract), to be available to new Metro District Manager Judy Dahl regarding the intricacies of the District's very complex historical contracts.

F. Social Events:
The Holiday Home Tour will be held on Sunday, December 16th and this will be publicized in the newsletter and on the web site, as well as signs on the Parkway. Bank West will sell the tickets again this year. 

G. Newsletter/Website:
Committees: A. Newsletter/Website/E-mail List The newsletter was mailed out to the community on Tuesday of this week. The website continues to go well; Susan Novreske was commended for her efforts. The e-mail list is up to 968. B. Social The Holiday Home Tour will be held on Sunday, December 16th and this will be publicized in the newsletter and on the web site, as well as signs on the Parkway. Bank West will sell the tickets again this year.

Old Business:

A. Annual Meeting Preparation Derback reported that plans are proceeding for the November 8 Annual Meeting, which will include presentations for residents on topics of public interest, including a representative from the Sheriff's office who will address recent crime activity in the area, an introduction by the new Metro District manager, and discussion of the potential for a recreation center. The public presentation items will be followed by the official Annual Meeting of Delegates, to elect the two Director positions up for election to a 3-year term ending in 2004. Derback noted that she is getting closer to hearing from all delegate districts. Maureen Shul and Eva Mitchell expressed their interest in running for the Director positions.

B. Airport Traffic Patterns Shul reported on a Centennial Airport meeting last Thursday. The Lone Tree City Council is trying to push air traffic further south, and there are other pressures to alter air traffic patterns in a way that would increase air traffic over our area. There will be many steps in this process, including FAA regulation. Shul is in touch with the right people and will notify us of the appropriate time to become more involved in this issue.

C. Crime in CPN Deputy Harris will be at the Annual Meeting on Nov. 8th, 2001 with a presentation on this topic.

D. Door-to-Door Solicitation Beimers called the lawyer on this topic and is waiting for a response.

E. Builders' Signs Tabled until the next meeting.

F. Emergency Preparedness Brummett reported that Douglas County has a person in charge of emergency preparedness. She indicated that CPN needs to have a plan and she will contact the DC person to follow up.

New Business:
A. CC20 parcel at Monarch and Castle Pines Parkway See discussion above, in Committees/ Development/ CC20.

Next Meeting The Annual Meeting will be November 8th at 7 p.m. at the Community Center.

The next regular Board meeting will be on November 29th at 7 p.m. at the Community Center.

Management/Financial:
A. Financial Report McDade reported on the September financials and dues payment status. As of 9/30 there are a total of 1982 homes in CPN either owner occupied, rental properties, or custom-home lots owned by the future homeowner. There was a total of 53 Closings in the month of September; 41 new homes and 12 resales. Beimers made a motion to accept the financials, Swift seconded, motion approved.

B. 2002 Budget McDade distributed the proposed 2002 Budget for review, with action scheduled for the November 29, 2001 Board meeting. The draft budget shows revenues if dues are set at $215 per year. 70% of the Master Association budget is allocated to the Parks Authority, and spending on that segment is defined in the Parks Authority budget. 30% is used for Master Association activities; the most significant changes in this segment, compared to 2001, include:

• Increases in the communications area, including publishing an expanded newsletter 6 times per year instead of 3, and adequate compensation for web-site services and publishing the email newsletter.
• the social events budget would be increased to allow four social events for next year; Cygan expressed her appreciation for this recommendation.
• the "legal" category would be increased to provide funds to begin a review and summarization of Master Association documents, to help explain the Master Association roles and requirements, and relationships to the sub-associations' roles, to new and existing homeowners.

Adjournment:
The meeting adjourned at 9:50 p.m. with a motion from Mitchell; Cygan seconded; motion approved. An Executive Session followed.

Respectfully submitted, Linda Derback, Recording Secretary