Castle Pines North Master Association Approved Minutes for September, 2001

Attendance

President Linda Nuzum called the September 27, 2001 meeting of the CPN Master Association Board of Directors to order at 7:10 p.m. This meeting was postponed for one week due to the national tragedy on September 11th. Introductions of all in attendance were made. A quorum was established. Jim Beimers made a motion to accept the Agenda; Cheryl McDade seconded; motion approved and carried.

Approval of Minutes
McDade made a motion to accept the August 16th minutes; Beimers seconded; motion approved and carried.

Open Forum
Special Topics: CPN Relief Efforts Chris & Jacki Dilg were present to discuss the possibility of a community rummage sale fundraiser with profits to go to the American Red Cross in an effort to support the events that took place on September 11th. Upon further consideration the Dilgs decided against any further action being taken at this time.

Director Vacancy (Matt Osborn resignation) Village Homes has submitted the name of Debbie Smith to replace Matt Osborn as Delegate, however she was not able to attend tonight's meeting. The Master Association Bylaws state that the remainder of Osborn's term as a Director (until 2002) shall be filled by appointment by the Board. Discussion that Delegates interested in a Director position would rather run for a full 3-year term at the Annual Meeting to held on November 8, and it was decided to wait until after that election to make the appointment. This item tabled until the November regular board meeting.

A. Parks Authority:

Parks Authority:
A. and B. - Report on September 11 Board Meeting and 2002 budget: The Master Association's Parks Authority representative, Royann Cygan, could not attend tonight's meeting, but she prepared a written report on the Parks Authority's September meeting which was distributed to the Master Association Members. Lichtenheld and Nuzum also attended the Parks Authority's September meeting and reported on discussions, which included: 1. Effective with the October meeting, Judy Dahl will replace Tom Anderson on the Parks Authority Board; 2. The Authority is working with Douglas County toward approval of the grading plan for moving dirt from the King Soopers construction site to be graded into locations needed for the new South Park. The county engineering staff has raised issues with the grading plan due to concerns about the ultimate transfer of the 4.3 acres of land, however the county attorney has stated that the contract is binding. 3. The Parks Authority's draft budget for 2002 has been prepared, showing revenue from the Master Association of $150 per home, 70% of the $215 proposed at the last Master Association meeting.

C. and D. CPN Recreation Center proposal updates, and Master Association Next Steps Derback distributed copies of the Rec Center financing numbers that Tom Anderson had discussed at the Association's August meeting.

Each Master Association Director, Delegate and Representative present discussed the feedback they had obtained from their neighborhoods, as directed at the August meeting, on the concept of building a Rec Center and the plan to split funding between dues and additional membership or use fees for those who would use the facility. Most of the members reported uniformly positive feedback, with residents urging that the community move forward on the plan as quickly as possible. Mitchell reported that she had received mixed feedback from HOA1 residents, with some enthusiastic, some positive but not verbal, and a few who opposed building the recreation center.

Discussion that the feedback confirmed earlier community input (including last year's formal survey that was sent to all residents) that CPN residents were interested in pursuing a recreation center. Discussion that the decision whether to build a CPN recreation center would be made by the Parks Authority, which has representation from CPN's two elected boards (the Master Association and the Metro District) as well as other CPN residents (of the 5-member Parks Authority Board, the County's representative is the only board member who does not directly represent CPN). Discussion that prior to making the decision whether to proceed, work would need to be done to gather more details such as the amenities to include in the facility,construction costs, financing, operational costs, and the structure for managing the center. Discussion that before work could begin on these tasks, the Authority needed a statement from the Master Association whether it intended to support the Rec Center.

A motion was made by McDade on going forward to agree in principle on supporting the Rec Center, seconded by Beimers; Motion passed unanimously. Derback also polled each of the additional Master Association representatives (Delegates or Representatives who are not Directors), and each of these present also supported the motion. Nuzum reported that Joyce Romanello and Kim Nelson had contacted her prior to the meeting to say that they could not attend, but that they did support the motion.

The Board will enter into this process of supporting the Rec Center by preparing the 2002 proposed budget incorporating the increased dues assessment and discussing the budget at the next meeting. A decision whether to raise the dues and approve the proposed 2002 budget will be made at the regular monthly meeting on November 29th. It was clarified that the Parks Authority has the final legal say as to whether to proceed with the construction of a Rec Center.

B. Development & Design Review:

Safeway Gas station - SP01-089 (due 10-29-01) A referral packet was passed on to Mitchell for the Development Review Committee's comments on gas pumps at the new Safeway location

King Soopers No additional information at this time.

BP Amoco - No additional information at this time.

Highlands Ranch Commercial Rezoning - no project# indicated (due 10-17-01) Land intersecting at McArthur Ranch Road and Griggs Road has been brought before the County for rezoning from high-density residential to commercial with the intent to build a grocery store on the site. The referral packet was passed on to Mitchell for the Development Review Committee's comments.

AT&T; Cell Phone Equipment - SP01-028 (due October 10) A referral packet regarding proposed installation of equipment in a 300 square foot area of Village Square was passed on to Mitchell for the Development Review Committee's comments.

C. Action Committees:
Daniel's Park Road Nuzum reported that work on paving Daniel's Park Road (the 1.5 mile section north of the existing paving) has begun construction. The road has been closed to thru traffic during construction.

Roads/Traffic The traffic signals along Castle Pines Parkway are in the process of being installed.

Schools There is no definitive answer from the School District as of yet on the new elementary school site.

Telecommunications McDade to call Todd Swift on telecommunications status. Derback will call Rich Barrow to inquire about more information on Qwest's plans for expanding DSL service in CPN. Lichtenheld reported that HOA1 residents Mark & Lisa Towne are currently working on appealing Qwest's $12 per month "distance charge" with the PUC.

D. Metro District:
McDade reported that Judy Dahl, the new Metro District Manager is planning to attend the Master Association's October meeting. The Metro District is negotiating a consulting contract with Tom Anderson to bring Dahl up to speed on the intricacies of the District's very complex historical contracts, and to assist in the planning of the potential rec center as part of the South Park project.

McDade reported that the Metro District's draft budget for 2002 reflects a reduction in the tax mill levy next year as things are falling into place for the Metro District due to the increase in building of homes and the development of the commercial properties. The District must certify the 2002 mill levy by December 15.

In response to a question from Mitchell regarding the future supply of water to CPN, McDade reported that the future of the Metro District seems pretty solid as the water wells are very deep resulting in good water. In addition, they have ownership of almost 100% of water rights in our district.

F. Social Events:
The family picnic/grand opening held at Coyote Ridge Park was a huge success with about 600 people in attendance. McDade presented financial report on the event, which came in as expected except for a variance on food costs, due to higher-than-expected attendance.

The winter social event will once again be a Holiday Home Tour. Details will be included in the October newsletter.

The Golf Tournament to be held on October 15 at the Ridge, a fundraiser sponsored by the Parks Authority, still needs about four foursomes.

G. Newsletter/Website:
A. Newsletter The next issue will go to print the week of October 8th. Nash reported that the newsletter is expanding and next year it will become a tabloid (11x14) format. The new format will be larger but less expensive to publish with cheaper postage. It will also allow for more individual sub-association information as well as more advertising space to offset costs of publication. Nash is soliciting contact people for representation of all areas, as well as volunteers for participation in articles. The newsletter will go to a bi-monthly publication (6 issues per year); the schedule is yet to be determined. Extra copies will be placed in public places such as new-home sales offices and retail stores in the area. Deborah Jones, a CPN-area graphic artist, is interested in designing a new masthead for the newsletter. Mitchell motioned to have Jones look into the re-design of the masthead for a maximum amount of $420 to be spent in 2001; McDade seconded; motion approved and carried.

B. Website Novreske has been doing a lot of work on adding personal interest information to the website, including new sections for school and kids activities. The website will continue with the Rec Center poll for the month of October.

C. E-mail List The billing invoices included a place to update e-mail addresses for improved contact with the community. This has more than doubled our email list, which now exceeds 900 of CPN's homes.

Old Business:

A. Annual Meeting Preparation (meeting Nov. 8th at 7 p.m.) Topics for the public presentations portion of the Annual Meeting will include the Rec Center, a representative from the D.C. Sheriff's office to discuss crime in Castle Pines North, introduction of Judy Dahl the new Manager for the Metro District, and a quick year-in-review. Derback is working on preparations for the Annual Election. She is sending notifications to the management companies for each sub association to certify their delegate and number of votes per delegate district. The Director seats currently being held by Cygan and Mitchell are up for re-election, for a 3-year term that ends in 2004. Delegates interested in being a candidate for the Director election should inform Derback. Responses are requested by October 18. The new Board will elect officers and fill the Director vacancy created by Osborn's resignation at their regular board meeting in November. Since the Community Center is not available for the regular "Third Thursday" meeting date (due to the annual craft fair held in the building), the Board meeting will be held on November 29. .

B. Master Association Annual Meeting Preparation. The Master Association's Annual Meeting will be November 8, 2001, at 7:00 pm. Legal notice must be given to each Delegate District, which must certify their delegate and the number of votes they are responsible for; we will ask that these letters be returned by the October 18 Master Association meeting. The Fall newsletter will also include notice of the Annual Meeting. In addition to the annual election of Directors, the subject of the possible Recreation Center will be on the agenda.

C. Airport Traffic Patterns Shul reported on information she had and suggested the need to form a committee. Due to the late hour, further action tabled to next month.

D. Crime reports Derback has contacted the County Sheriff's office about reports that we have received about property crimes occurring in CPN. She has arranged for a Sheriff's representative to attend the Annual Meeting on November 8, 2001. Nash will include an article in the October newsletter.

E. Door to Door Solicitations Derback reported that she had contacted the County about rules that could be applied for door-to-door solicitors. Due to the late hour, further action tabled to next month.

New Business:
A. CPN Emergency Preparedness Brummett asked that, in light of recent national events, we should inform CPN residents where they should go in event of an emergency. Due to the late hour, further discussion of this topic was tabled until next month.

B. Builder Signs McDade noted that we need to get a handle on builders signage. Topic tabled.

Next Meeting The next regular Board meeting will be on October 18th at 7 p.m. at the Community Center. November 8th is the Annual Meeting with the regular monthly meeting to be held on November 29th. The November 29th meeting will combine the December meeting and no regular monthly meeting will be held in December.

Management/Financial:
A. Financial Report McDade reported on the monthly Financial Report and dues payment status. A total of 1,913 dues notices were sent out in August. She has already received about 70% of the payments.

It appears that communication has improved considerably with the Master Association explanation letter included with the billings, however some residents have questions about the Master Association. We will continue to improve these lines of communication with the CPN community. Discussion of the need for a "summary" of Master Association documents, and potential for revisions to those documents; that we could do some of the work via volunteer committees with administrative and paralegal support, and then have the association's attorney review it; and that we should budget $5,000 for this project in 2002.

Closings were down for the month of August with 30 new, 7 resales and 2 lots for a total of 39 homes.

McDade made a motion to approve the financial statement and payables for the month of August; Beimers seconded; motion approved and carried. McDade followed with a motion to approve the September payables; Beimers seconded; motion approved and carried.

B. Annual Accountant's Review - Results/Approval McDade presented the external auditors' Annual Review of the 2000 financials, and reported that the tax return had been completed. She suggested to the Board that we do an Audit for the year 2001. McDade requested direction from the Board to include the expense of an Audit (approximately $1,500) in the 2002 Budget. The Board agreed with her recommendation.

C. CPI Annual Adjustment to Maximum Assessment A motion was made by McDade to increase the maximum annual assessment from $206 to $214 in compliance with the Board's legal obligation pursuant to Section 8.4.1 of the Master Declaration; Beimers seconded. Discussion followed as to how the CPI is related to our maximum annual assessment. The motion was then approved and carried.

D. 2002 Budget Schedule McDade's goal is to propose a draft budget by next month's meeting. It was suggested that the 2002 billing be sent out in March.

Adjournment:
The meeting adjourned at 11:05 p.m. with a motion from McDade; Mitchell seconded; motion approved and carried.

Respectfully submitted, Linda Derback, Recording Secretary