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Call
to Order
A. Introductions/Roll Call/Absences
President Linda Nuzum called the August 15, 2002 meeting of the CPN Master
Association Board of Directors to order at 7:00 p.m. Introductions of all
in attendance were made. A quorum was established.
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Attendance
Directors present:Linda Nuzum, Cheryl McDade, Maureen Shul, Linda
Sweetman-King, Brian Stopps and Sheri Brummett
Directors absent: Todd Swift
Delegates/ Representatives present: Tom Cunningham
Delegates/ Representatives absent: Janice Cole, Kyle Linhardt,
Ted Lohr, Bill James, Chris Fellows, Paul Schmergel, Darrell Schmidt,
Debbie Smith, Tres Thurston, Lisa Towne, Mel Cunningham and Nancy Clarke
Staff: Alison Gibbens
Guests: none
Board Meeting Process
B. Board Meeting Process
Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners. She indicated that that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting's business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attending the monthly meetings.
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Approval
of Agenda:
MOTION by McDade
to accept the Agenda as amended, Brummet seconded; motion approved carried.
Item Added:
Section 10. New Business; item B - Annual Meeting Preparation
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| 2. |
Approval
of Minutes
A. July 18, 2002 Minutes
Three corrections were made to Draft 2 of the minutes.
1. Page 2, #6 Paragraph 2: Billings should be going out to homeowners
in August.
2. Page 3, # 7 Paragraph 2: She also noted that the front steps to the
community center are being replaced with new ones that will be able to
be heated in the winter.
3. Page 5, #12 Paragraph 1: omit - She will also try and contact the owner
of the home, as the current residents are renters.
MOTION by McDade to approve the July 18, 2002 minutes as written, seconded by Shul; motion approved and carried.
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| 3. |
Director Vacancy
Shul announced that Sheri Brummett expressed interest in filling the vacant
Board position. No other interest was expressed. McDade motioned to appoint
Brummett to the position and Shul seconded. The motion was approved and
carried.
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Open Forum
Nuzum noted that no homeowners were present for the Open Forum.
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A.
Parks Authority:
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Nuzum reported
that Coyote Ridge Park is very near total completion. The grass, baseball
backstop and pedestrian bridge are in and there are a few remaining sidewalks
that need to be completed to tie the parking lot, ball diamond and park
together. She also noted that there are hiking paths that need to be completed
which will eventually tie CPN into a regional trail system.
Nuzum informed the board that Judy Dahl, with the CPN Metro District, is continuing to work on the land acquisition phase of South Park. She has been in contact with the LeGae family on the commercial parcel. Dahl also continues to work with the library district and Douglas County on the County's parcels.
Nuzum distributed copies of the results of the scientific survey on the recreation center, and discussed key findings, which included a high degree of interest in the center, and clear priorities for what should be included in the facility proposal. The next step is for Ballard King to run operating costs based on a facility using the top 5 interest areas found in the survey. At the end of this process we will know what it would cost to run a recreation center of this size with the top amenities found in the survey. The committee is on track to complete its work to develop a proposal for the November election.
The board discussed that the high proportion of positive responses in the survey indicated the need to place the issue on the November ballot. MOTION by Sweetman-King to send a letter to the Metro District recommending that a referendum item be placed on the November ballot voting on building a recreation center in Castle Pines North; Stopps seconded, and motion passed. Gibbens will draft the recommendation and make sure the letter is delivered to Judy Dahl prior to the Metro District's vote on placing the issue on the ballot.
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Action
Committees:
A. Development
CPV
filing 15D
Stopps reported that the Planning office has not yet completed the next
stage of review of this project. We are still awaiting the county's draft
of the agreement defining the emergency-only restrictions on the bridge
from CPV to CPN. Construction has begun on the bridge.
Wendy's at Safeway Center
Stopps reported that Wendy's is under construction and should be complete in about 2-2 ½ months. Stopps also stated that Wendy's responded positively to our referral response, and had incorporated several of our requests into the final plans.
King Soopers Fuel Pumps
Stopps informed the board that the King Sooper Gas Pumps are going in. The committee pointed out to the County that there are truck traffic issues and issues with the in and out pattern to the station. The county has not yet disclosed the resolution to this issue.
Other development news
The gas pumps have been removed from the vacant Total station; Gibbens will check on any news about what the new use will be. Stopps reported that we will soon get referrals to review plans for a bank and a free-standing Starbucks on pad sites in the King Soopers development, and that the traffic light for the King Soopers will be installed once the LaGae road is completed to connect with Castle Pines Village.
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B. Schools
Nuzum reported that she, Stopps and Thurston had met with the school district to review the preliminary site plans for construction of the new Elementary #35, located on the western portion of the CC20 parcel, near BristleCone Single Family homes. Final plans for the school should be sent to us next week with a community meeting to take place sometime after Labor Day. The district still feels that construction is on schedule for an August 2003 opening.
Board members discussed the traffic flow plan, and were pleased that the plans show that much of the scrub oak will be able to remain in place.
McDade passed out a copy of correspondence from Laura Kennedy outlining meetings that the school district will hold to get public input on the attendance-area boundaries for both the new elementary school #35 and high school #7/middle school. The meetings are as follows:
Elementary #35:
Tuesday, September 24th at 7 p.m. at the Buffalo Ridge Elementary Gym
Thursday, September 26th at 7 p.m. at Buffalo Ridge Elementary Gym
High School #7/ Middle School:
Monday, October 21st at Crestline Middle School
Tuesday, October 22nd at Highlands Ranch High School (not confirmed)
Monday, October 28th at Castle Rock Middle School
Wednesday, October 30th at Douglas County High School (not confirmed)
The school district's Long Range Planning Committee will use the public input in making their recommendations on boundaries. The School Board is scheduled to consider the boundary recommendations for the Elementary school on Tuesday, October 15th, and the High School/ Middle School on Tuesday, November 19.
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C.
Library
Nuzum reported there is no current news regarding the library. The library
poll topic on the website has generated some responses.
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D. Telecommunications
Nuzum
reported that the PUC hearing scheduled for Friday, September 13, at 9:00
a.m. has been canceled and an August 21st pre-hearing conference scheduled.
Gibbens will contact all of the committee members and ask that they follow-up
with their areas of expertise.
E. Roads/Traffic
Sidewalk Repair - McDade reported that the repair work has been completed to replace all of the sidewalks at the intersection of Castle Pines Parkway and Monarch.
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Committees
- Master Association
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A. Master
Association Documents
Nuzum reported that she has not yet had time to complete the contract
work with Terri Peterson, so that she can proceed with the process of
reviewing our community documents and preparing feedback reports on issues
at hand.
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C.
Social Events:
Summer Picnic - August 10th - follow-up report
Nuzum informed the board that the August 10th CPN Picnic was a success. A suggestion was made to post a schedule of events so that those attending could see when would be the best time for them to arrive.
Kenny is starting to plan a fall "Octoberfest" event the weekend before Halloween. Area businesses have also planned an Octoberfest for the same weekend; Kenny will contact the businesses about collaborating on a single event.
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D. Newsletter/Website:
Nuzum reported
that the July/August newsletter has been mailed and is in the homes. She
also asked for September web poll ideas.
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E. Business
Partnership Program
Shul asked that this item be tabled until next month.
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Metro
District:
McDade reported
that the district is working on installing a sidewalk to connect the current
King Soopers walkway to the Castle Pines North Portion on the South side
of Castle Pines Parkway. The county has a 3' easement and has given the
district approval to make the connection.
Work is continuing to be done on long term planning. The district is also looking at the possibility of drilling an additional well near Hidden Pointe. The district will continue to emphasize the need for water conservation, and next year will offer "water audits" to CPN's water users.
The District has received complaints from Retreat residents regarding the noise level at the new well pump station. Several ways are being looked at to resolve the noise level issue for these homeowners.
Gibbens noted that the District is allowing the Master Association unlimited use of the old copier. We will provide the paper and be responsible for any repairs that need to be made to the copier.
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Old
Business:
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A. Lighting
at the Community Center
McDade reported that Judy Dahl was aware of the lighting deficiencies
at night around the Community Center and that additional lighting will
be added as part of the remodel of the Metro District offices. Possibilities
that are being looked at include different types of low-level landscape
lighting.
B. Dog Complaints
Brummett stated that she spoke with the pet owners of the Tapestry Hills dog complaint. The owner had no idea of the noise problem with his pets. He volunteered to speak with his neighbors and said that he would give them his phone number so that they can contact him directly if there are future issues.
C. Holiday Lights
McDade met with Rich Barrow and determined the location for additional holiday lighting. It was suggested that the Master address this need in phases, with phase one being along Castle Pines Parkway. The addition would include running electrical along the trees in the islands with a GFI plug to every two trees. The estimate that Barrow had received to date was approximately $4,500 for phase one. He was scheduled to get more bids. In order to complete the project for this holiday season, McDade motioned to approve this expense subject to a $5,000 maximum cost for the project. Brummett seconded and the motion was carried.
McDade noted that plans for lighting the new areas of Castle Pines North would be deferred until there were more trees planted in those areas. Brummett indicated that she would like to see some of our future budget money not put into holiday lighting but put into landscaping improvements for the new areas, especially along Monarch to the north of the Parkway. This would include areas that are now more "native" and would look better if landscaped consistent with the older parts of Castle Pines North. This would possibly include irrigated landscaping and additional trees.
McDade noted that the Metro District has started to plan landscaping in the new public areas, and that some Master Association funds could also be contributed to this project; Brummet will contact Judy Dahl to indicate she is interested in participating in the planning. Due to the drought conditions, it was recommended that this type of community improvement would be best left until conditions improve and chances of survival are better. It was also noted that the budget money should still be there for consideration even if we don't do this improvement this fiscal year.
D. Pool Management Workshop
Gibbens reported that planning is going forward for the pool management workshop for each of CPN's HOA's that have swimming pools. It will be scheduled for sometime in September after all of the pools have closed. The Pool Committee Chairman, HOA President and HOA Manager will be invited to the workshop with the purpose being to share information, challenges, ideas and safety issues that effect all of our pools. Nuzum reminded us all that swimming lessons can start at an early age.
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New Business:
A. Neighborhood Entrance Monument Signage
BristleCone Patio Homes has mounted a "Covenant Controlled Community"
sign on their entrance monument. The sign was not approved by the DRC
as neighborhoods have done in the past when they have had to make changes
or updates to their entrance signage. The appearance of the sign is not
consistent with the rest of CPN. Stopps will contact Janet Connor requesting
a "after the fact" request for approval. Peterson will be reviewing
the documents to make a recommendation to the board on how to respond
to this request or if we need to seek legal advise.
B. Annual Meeting Preparation
Nuzum inquired with McDade and Gibbens about the status of the Annual Meeting preparation; reminding them that notices need to be mailed to the sub-associations asking for the names of their delegates and the name of any delegate interested in running for a board position. McDade and Gibbens have already begun preparing for the meeting and will report on the preparation status at the September meeting.
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Additional
Homeowner Input:
No input.
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Management/Financial:
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a
total of 2,224 occupied homes. Including model homes and lots, there are
2,282 homes in CPN. For the month of July, a total of 42 homes closed
(25 new homes and 17 resale's). McDade reported that based upon the current
rate, the number of closings for the year is right on budget even considering
the economic down turn.
The billing statement procedure is being refined before 2002 statements can be mailed to residents. The mailing should be going out in September.
Brummett MOTIONED to accept the Financials; Stopps seconded; motion approved and carried.
Stopps MOTIONED to accept the Account Payables; Shul seconded; motion approved and carried.
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Meeting
Dates:
Next Board Meeting: September 19th at 7 p.m., CPN Community Center.
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Adjournment:
MOTION to adjourn by McDade; seconded by Shul; motion approved and
carried. The meeting was adjourned at 9:07 p.m.
Respectfully submitted,
Alison Gibbens
Recording Secretary
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