Castle Pines North Master Association Approved Minutes for December 5, 2002

Board of Directors Meeting held on December 5th, at 7:00 pm:

Call to Order
A. Introductions/Roll Call/Absences
President Linda Nuzum called the December 5, 2002, meeting of the CPN Master Association Board of Directors to order at 7:00 p.m. Introductions of all in attendance were made. A quorum was established.

Attendance
Directors present: Linda Nuzum, Cheryl McDade, Maureen Shul and Sheri Brummett
Directors absent: Linda Sweetman-King, Todd Swift and Brian Stopps
Delegates/ Representatives present: None
Delegates/ Representatives absent: Tom Cunningham, Mel Cunningham, Ted Lohr, Tres Thurston, Kyle Linhardt, Chris Fellows, Debbie Smith, Robert Fields, Elisa Trebilco, Kristine Sherman, Barbara Saenber, Steve Mimnaugh and Nancy Clarke
Staff: Alison Gibbens
Guests: None

Board Meeting Process
B. Board Meeting Process
Since there were no guests or Delegates present at this meeting, the agenda item to explain the board meeting roles and process was skipped.

Approval of Agenda
MOTION by Brummett to accept the agenda as amended, Shul seconded; motion approved carried.

Items added:
7. D. Daniels Gate Road
10. A. Tennis Courts
11. A. Signage
11. B. Traffic Safety

Approval of Minutes
A. October 17, 2002 Minutes
MOTION by McDade to approve the October 17, 2002 minutes as written, seconded by Brummett; motion approved and carried.

Open Forum
Nuzum noted that no homeowners were present requesting to speak during the Open Forum.

Election
A. Election of Officers
McDade opened the floor for officer nominations. Nuzum was nominated for President, Shul for Vice President and Brummett for Treasurer/Secretary. McDade moved to close nominations and Shul seconded. By acclamation all those nominated were appointed.

B. Parks Authority Representative
Nuzum resigned her position as the Master Association Representative to the Parks Authority. Mark McDade had indicated an interest and was appointed by the board as her replacement. Nuzum was appointed as the Alternate Representative. Gibbens will notify the Parks Authority of the Master Association's Representatives for 2003.

Parks Authority:

Nuzum reported that she had been out of town and unable to attend the Parks Authority meeting in the past two months. She reported that the Authority has developed the budget for 2003 to focus on the South Park, and that Judy Dahl is continuing to work on the land acquisition phase of that new park.

Nuzum reported that the County had finalized the election results for the CPN Recreation Center ballot question (Referendum 5c); the final count showed 59 more No votes than Yes votes.

Action Committees:
A. Telecommunications
Nuzum reported that the most up to date information on the challenge to the Qwest Distance Charge was published in the Connection.

The direction the committee is pursuing continues to ultimately involve us participating in a statewide docket in order to get attention on a larger scale and open this issue up statewide not just to CPN. Tagging onto the state docket would allow us to benefit in the outcome of the case and also help avoid some of the legal expenses that we would incur by taking our case to hearing. It is felt that to exempt our area alone from the distance charge would not happen, because this would establish precedent for other areas in the same situation. Thus we will be better off to follow the statewide case which is a more appropriate forum for determining if distance charges are still an appropriate part of the rate structure (tariff), and if so, how they should be modified to avoid charging a "rural" surcharge to newly developed urban areas. We should know in the next few weeks if the distance charge will be included in the state's docket. If distance charges are going to be on the state docket, we intend to dismiss our individual complaint, "with prejudice" so that it can be re-opened if the statewide case does not resolve the issue to our satisfaction.

B. Schools
Nuzum reported that all of the boundaries have been set for all three schools and the outcome of the effort was positive for our community.

C. Library
Nuzum noted that Library District does not yet have a schedule for moving the Bookmobile to the CPN area; the Bookmobile will stay in Roxborough until their storefront branch opens, and the shopping area that the library is to be housed in has not broken ground to date. CPN is continuing negotiations with the Library District regarding an eventual Branch Library in CPN.

D. Development
CPV filing 15D
Nuzum reported that this issue is going before the county commissioners next Tuesday, December 10. Nuzum will be attending on behalf of CPN and will be working with our attorney, Mark Payne to finalize the legal language restricting the use of the emergency-only bridge that is being built to connect Castle Pines Village and CPN. There is an agreement to place language in a Plat Note on CPV Filing 15D, and we would like to see a full management plan that outlines usage, restrictions, penalties and enforcement, and the public notice and hearing process that would be required if there were ever a request to change the "emergency" status.

Compass Bank
Committee Chairman Stopps was not present to give a report.

Washington Mutual/Starbucks
Committee Chairman Stopps was not present to give a report.

Texaco to Shell
Committee Chairman Stopps was not present to give a report.

BristleCone Entrance Monument Signage
Committee Chairman Stopps was not present to give a report.

E. Daniels Park
Nuzum noted that she had just mentioned at the Annual Meeting that there was no change in the status of planning for Daniels Park and the road through the park, but last week she received a call from Douglas County saying that the City and County of Denver may be ready to begin talks on putting together a Park Master Plan for Daniels Park. This would include ideas for possible improvements to the quality of the park, such as additional trails, and would also resolve questions about the future of Daniels Park Road (whether it is paved or not, realigned or not, or possibly closed, with traffic to be diverted to roads in CPN). We would want to get community involvement in this planning process, and would need a Committee Chair to help orchestrate communication and community input and feedback.

Committees - Master Association

A. Master Association Documents/Summary
This item was tabled until next month.

B. Social Events
This item was tabled until next month.

C. Newsletter/Website
McDade reported that the Dec. 02'/Jan. '03 Connection is currently being delivered to homes. Nuzum noted there needs to be a shift of responsibility enabling the newsletter editor, Kathleen Nash, to create more news and informational content for the Connection, and spend less time on production issues, primarily the processing of advertisements. This will involve requesting "digital ready" graphics from our advertisers not just "camera ready" layouts, and/or having someone with graphics expertise to handle the ads received via hard-copy.

Brummett suggested removing old and out of date content from the CPN web site. It was also decided that the "CPN Asks" web-site poll will be used when there is a need to ask for community feedback, rather than "forcing" creation of a new topic each month.

Brummett and Nuzum will work with the Webmaster updating the site. Nuzum reported that the Webmaster is wanting to change hosts because of continuous problems and this is a good opportunity to make these changes.

D. Business Partnership Program
Nuzum reported that she had received notice from Advertising Coordinator Sharla Calloway that her family will be moving soon. Calloway indicated that she would like to be introducing the new person to advertisers in January, and have them take over ad sales for the April issue. Nuzum noted that the new Business Partnerships person will handle future advertising for both the newsletter and the web site.

Shul reported that she and McDade are continuing discussions with a candidate to head the Business Partnership Program. By the January meeting, Shul should have a concrete report to present outlining how the program will be structured and the costs involved. Brummett indicated further support for the program but would also like to see assurance of a review the program after 6 months.

Metro District:
McDade reported that Judy Dahl has volunteered to attend the individual HOA meetings with the purpose of offering a free water audit of the HOA's grounds. In response to Stopps inquiry about district aeration from the October meeting, Dahl appoligized and stated that she had not communicated with Rich Barrow not to have the service preformed.

Old Business:

A. Tennis Courts
Shul reported that she followed up with the HOA#2 management company on the possible "non-member" use of their tennis courts. Manager Valiga suggested that she attend a HOA#2 meeting and present a proposal including usage definitions, costs, and scheduling. It would then be up to the HOA#2 Board of Directors for approval.

New Business:

A. Signage
McDade noted that she and Gibbens met and are pulling together all of the association files on signage. They have begun the process of consolidating the information onto a template that will ultimately serve as a reference document for all and will be put on the website for easy reference. They will work with Terri Petersen on this.

B. Traffic Safety
Tapestry Hills has written the Master Association asking it to intervene in order to help in resolving a traffic issue that exists at the intersection of Monarch and Berganot. The issue is low visability to the south as you are exiting the neighborhood. There are two people who have shown an interest in volunteering to work with the County on traffic safety issues. Gibbens will follow-up with both and get the needed information to them so that is issue can be addressed.

Additional Homeowner Input:
No input.

Management/Financial:
A. Monthly Financial Report
McDade distributed preliminary statistics for the financial report and noted that the information was incomplete this early in the month because we had not yet received the bank statement for the month. McDade reported that the number of closings year-to-date is on budget and the closing pattern thus far continues to show CPN in good financial standing. She noted that that the association's overall expenses are under budget; the Legal category is over budget due to the need for legal services to support the fight against Qwest Distance Charges, but lower-than-budgeted expenses in several other categories more than offset this amount.

McDade reported that we are nearly ready to mail the billing statements for 2002. The database programmer has converted the data to the new file; McDade is currently validating the converted data, and then will send the statements to the mailing house. She expects statements to be mailed by December 15. The Board agreed to a due date of January 31, 2003, rather than the usual 30-day payment requirement. The computer enhancements made this year will streamline the billing process for next year.

Shul MOTIONED to accept the Account Payables; Brummett seconded; motion approved and carried.

B. 2003 Budget - Approval
McDade presented the final draft of the 2003 Budget. Brummett stated that she wanted to ensure that the Community Improvement Projects line item with $20,000 remaining for 2002 be placed into reserve for the landscaping improvements that were discussed at the August Board meeting. McDade will handle this through an accounting entry.

Brummett MOTIONED to accept the 2003 Budget as presented; Shul seconded; motion approved and carried.

Meeting Dates:
Next Board Meeting:
January 16, 2003, 7 p.m., CPN Community Center

Adjournment:
MOTION to adjourn by McDade; seconded by Shul; motion approved and carried. The meeting was adjourned at 9:37 p.m.

Respectfully submitted,
Alison Gibbens
Recording Secretary