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President Linda Nuzum called the January 17, 2002 meeting of the CPN Master Association Board of Directors to order at 7:10 p.m. Introductions of all in attendance were made. A quorum was established.
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Attendance
Directors present:Linda Nuzum, Maureen Shul, Cheryl McDade, Todd Swift, Linda Sweetman-King and Brian Stopps
Directors absent: Jim Beimers
s Delegates/ Representatives present: Jim Creager, Janice Cole, Sheri Brummett, Lisa Towne and Kim Nelson
Delegates/ Representatives absent: Tres Thurston, Mel Cunningham, June Hamill, Kyle Linhardt, Debbie Smith, Darrel Schmidt, Bill James, Chris Fellows, Paul Schmergel
Staff/Committees: Linda Derback, Alison Gibbens and Sharla Calloway
Guests: Frank Whitson, John Cargo, Jonette Brown Eyes (Stonecroft), Patrick & Carol Ramsey (BristleCone), Marc Towne (HOA1), Cortney & Mira Brand (Noble Ridge HOA2)
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Approval of Minutes
MOTION by Swift to accept the January Agenda, McDade seconded; motion approved and carried.
October 18, 2001 Minutes
MOTION by McDade to approve the "Draft 2" version of the October 18, 2001 minutes, seconded by Shul and approved unanimously.
November 29, 2001 Minutes
MOTION by Swift to approve the "Draft 2" version of the November 29, 2001 minutes, seconded by Stopps and approved unanimously.
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Open Forum
Items Not Already on the Agenda: Items Not Already on the Agenda
Nuzum asked if there were any other items that were not included on the agenda that guests wished to bring to the Board's attention. There were no additional homeowner agenda items.
Swift recommended to the Board that Castle Pines North participate in community clean-up activity for Earth Day. Swift will get information to Kathleen Nash and Susan Novreske for the newsletter/website and also contact Don Bobeda for information on his experience with this type of activity.
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Update:
Nuzum reported on the Parks Authority's January 8 meeting, and answered questions from meeting guests to recap the actions taken at the Master Association's November 29 regarding the potential for a recreation center.
The Parks Authority will be doing planning for the new South Park this year. Work is continuing to determine if the South Park should include a Recreation Center. An architect has determined that a Rec Center building could be built on the site that has been designated. The Authority is currently interviewing professional recreation planning consultants who would perform a feasibility study that will answer questions such as operating and maintenance costs, market area analysis, and expected fees and revenues.
Once those facts are gathered, the consultant will facilitate public meetings, and an independent scientific survey will be conducted to measure the extent of homeowner support for having a CPN recreation center. Once those steps are completed, the boards of the Master Association, Metro District, and Parks Authority will be able to determine whether CPN should move forward with the Rec Center project, and the Master Association will be able to vote on whether a supplemental dues assessment would be required in 2002.
Creager requested that the consultants look at having the Metro District sponsor the financing rather than using Master Association dues; Nuzum noted that there would be a formal evaluation of the best entity to sponsor the financing, but that the initial advise from bond counsel had been that for CPN's particular situation, it was best to plan for having Master Association dues guarantee the financing. In response to questions from the floor, McDade reiterated that "Certificate of Participation" funding does not put homeowners at risk, and Towne reported that from her past experience in recreation planning, studies have shown that home values go up as much as 12% when there are recreation amenities in the community.
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B. Development & Design Review:
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Nuzum noted that the Design Review Committee would focus on the DRC's legal role as defined in the Master Association's Declaration and Design Guidelines. Linda Sweetman-King has volunteered to chair this committee, and bring her expertise in this area.
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C. Action Committees:
Development
This portion of the Agenda was moved ahead in order to accommodate homeowners in attendance at the meeting. Nuzum provided history on pre-existing development plans and projects that are expected to arise in the future. She noted that CPN does not have the power to approve or deny projects, but we do have the opportunity to review the plans for particular projects and recommend changes to the County and the developer in regards to lighting, landscaping, etc. to reflect the least amount of impact to surrounding neighbors. She explained that homeowners can volunteer to serve on the "Development" committee that reviews the plans; this year, the committee is chaired by Board member Brian Stopps. This year, this committee is separate from the Master Association's "Design Review Committee" which has legal powers defined in the Master Association's documents.
Safeway
Stopps reported that the Safeway developer has sent a second Site Improvement Plan for our review in regards to the gas pumps to be installed in conjunction with Safeway. The County and the developer had not responded on many of our original recommended considerations, but the project is currently pending, for resolution of one of the comments, regarding the proximity of the gas pumps to the water well used by the Beverly Hills and Charter Oaks neighborhoods.
King Soopers
Nuzum reported that the King Soopers store recently got final County approval. Construction will begin as soon as grading is completed and the store is expected to open in the summer of 2002. The location of the road that will be used to access the store off Castle Pines Parkway has been marked with a plywood sign marked "King Soopers". Stopps reported that the County had approved the plans without adequately addressing our recommendations on the project; he will follow up with the planner.
Lagae Ranch
Nuzum noted that we have received numerous calls about the grading activity west of the power lines, near many homes in Royal Hill. She has contacted the County and confirmed that this is not related to new development. Some of the dirt being removed from the King Soopers' site is being moved to portions of the Lagae family ranch. When they are through relocating the dirt, these areas of the ranch will be re-seeded. In the future we expect there will be development on this land, but nothing specific is proposed at this time.
Lagae Road
Nuzum reported that by late 2002, the new Lagae Road off Castle Pines Parkway (the road that will access the King Soopers) will extend south to connect to Castle Pines Village's new North-East Gate. The road will not connect to Monarch Boulevard at this time, although it could be connected at some point in the future. Nuzum noted that the new road has been discussed for the past year or more, and now the County had recently sent her a map with the approximate location of the road (pending final engineering drawings). Nuzum shared the copy of the map, and stated that the road will be shown on maps that will be published in CPN's newsletter and web site. The road came as a surprise to the meeting guests from Noble Ridge. Nuzum noted that they could call Gary Walter at Douglas County Engineering with questions.
BP Amoco
Stopps reported that construction of the foundation has begun.
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Roads/Traffic
Creager reported that the County had just cleaned Castle Pines Parkway and Monarch today.
Sweetman-King reported that it was part of the County's obligation under the Clean Air Act to clean the streets throughout the County. No volunteers came forward at the meeting to chair the committee to follow up on road/traffic concerns.
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Schools
CPN's 2nd Elementary School, to be location on a portion of the CC20 parcel at Castle Pines Parkway and Monarch, is progressing through the site planning process. The Schools Committee will contact the School District to schedule a review of the plans and traffic flow, and work with the District on attendance areas and other transition issues.
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Telecommunications
Towne is aggressively going after Qwest and the Public Utilities Commission to remove the phone-line "distance charge" assessed to Castle Pines North residents. A representative from Qwest will be at the next meeting on February 21st. Discussion that the meeting with the Qwest representative should be a working session to identify solutions to the distance charge and issues with planning the phone and internet infrastructure to serve our community. It was suggested that we compile a list of questions to send to the Qwest representative prior to the meeting. Towne will follow up on this list.
Towne also discussed ways that that people in the community can participate in the effort to eliminate the distance charge. Once we determine the best course of action, she will write information to be sent to via e-mail and the newsletter encouraging people to write to Qwest and/or calling the Public Utilities Commission (Terry at 303-894-2827).
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Design/Review
Nuzum noted that the Design Review Committee would focus on the DRC's legal role as defined in the Master Association's Declaration and Design Guidelines. Linda Sweetman-King has volunteered to chair this committee, and bring her expertise in this area.
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D. Metro District:
McDade reported on the construction that will begin this summer on the Community Center building to expand office space. There will be two new wells drilled beginning this month.
For the first time in the history of the District, the assessed valuation of the property in the District exceeds its debt -- the assessed value was $69 million and the debt is $57 million. The improved financial condition allowed a mill levy reduction for 2002 (which will be discussed in a newsletter article), and next year the Metro District hopes to renegotiate the line of credit, which would allow the District to pay off more principal.
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F. Social Events:
Nuzum summarized the plans for Social events for 2002, as discussed with Carla Kenny at the Master Association's Planning Session on January 10th. For 2002, the Master Association will continue with the Easter Egg Hunt, the Summer Picnic and the spring Community Garage Sale. Consideration will be given to a second Garage Sale in the fall. This year, we will have a Fall "adult" event rather than the Holiday Tour of Homes, as it has been difficult to get participation during the busy Holiday season.
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G. Newsletter/Website:
Sharla Calloway reported for Kathleen Nash and reiterated the newsletter deadline for articles is January 15th. Calloway reported that the ad space for this newsletter issue sold out immediately and 75% of ad space has sold out for the entire year. It is felt that we could support an even larger newsletter.
There was also discussion of putting together a package structure for placing ads on the website, the relationship with businesses that sponsor the Association's events, and developing a business partnership program. Nuzum, Shul, Swift, McDade, and Hamill have volunteered to work on various aspects of this program.
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A. Builders' Signs
Derback passed along a request from Redstone Homes for signage approval. McDade and/or Stopps will continue trying to reach former Master Association President Rob Pahl regarding past procedures.
B. Airport Traffic Patterns
Shul stated that there was nothing new to report at this time.
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New Business:
A. Master Association Documents
Brummett and Swift would be interested in being on a committee to review the Master Association's governing documents and simplify verbage. Sweetman-King stated we cannot change the Master Declaration but we could summarize into a separate format. The process can start with a review of the existing documents and identifying what summary-level information would be useful to homeowners. This project will eventually require participation by the Association's attorney, however the budget does not provide funds for extensive legal work in this area in 2002.
B. New business items for next meeting
Sweetman-King recommended adding an agenda item for next month as to how we can run the meetings in a more formal manner and look at structuring homeowner participation to better utilize our time and keep the meeting under time restraints.
At the next meeting, we should also add an agenda item regarding the specific use of funds from the Holiday Home tour that will be used to benefit parks in CPN.
C. 2002 Committees
The new Committee to develop a Business Partnership program will include Nuzum, Shul, Swift, McDade, and Hamill. Committee chairs have been identified for all other Committees except for the Traffic Committee. Other committees may be formed to address specific areas may be formed as the need becomes evident.
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Management/Financial:
Monthly Financial Report
McDade distributed the financial report. Notable items in this months' report included a total of 66 homes closed (50 new homes and 16 resales); we now have over 2,058 member homes. There are also 16 Model Homes and 39 Lots, bringing numbers to a grand total of 2,113. Swift motioned to accept the Financials; Shul seconded; motion approved and carried.
The Accounts Payables were modified to reflect the change made to the amount paid to the Colorado Secretary of State for the Annual report. Sweetman-King motioned to accept the Accounts Payables as modified; Shul seconded; motion approved and carried.
2002 Budget
McDade presented a draft 2002 Budget based on the dues amount of $115 for the entire year, and noted that if there is a supplemental assessment later in the year, the budget would be revised to reflect the expenditures for those dues. She has made some changes from the earlier draft budget, which had been based on dues of $215 per year, and identified other areas where the Board should make the decision about how to balance the budget. Sweetman-King stated that according to CCIOA, we are required to produce a balanced Budget for the year.
After review and discussion of the options, the budget was revised to cut $5,094 from the Management Fee expense, add $6,000 to advertising income, and make other minor revisions to bring the budget into balance. McDade will prepare and distribute the final budget document.
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Meeting Dates:
Next Board Meeting: February 21st at 7 p.m. at the Community Center |
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Adjournment:
MOTION to adjourn by Sweetman-King; seconded by Swift; motion approved and carried. The meeting was adjourned at 10:40 p.m.
Respectfully submitted, Linda Derback, Recording Secretary
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