Castle Pines North Master Association Approved Minutes for March, 2002

Board of Directors Meeting held on March 21th, at 7:00 pm:

President Linda Nuzum called the March 21, 2002 meeting of the CPN Master Association Board of Directors to order at 7:10 p.m. Introductions of all in attendance were made. Alison Gibbens took roll call and a quorum was established.

Attendance
Directors present:Linda Nuzum, Maureen Shul, Cheryl McDade, Todd Swift, Linda Sweetman-King and Brian Stopps
Directors absent: Jim Beimers
Delegates/ Representatives present: June Hamill, Sheri Brummett, Lisa Towne, Janice Cole
Delegates/ Representatives absent: Tres Thurston, Jim Creager, Mel Cunningham, Kyle Linhardt, Debbie Smith, Darrell Schmidt, Bill James, Chris Fellows, Paul Schmergel, Kim Nelson, and Chris Hassett
Staff/Committees: Alison Gibbens
Guests: Ted Lohr (Bristle Cone/Patio), Janet Moore (HiddenPointe), Patrick Ramsey (Bristle Cone/Single) and Carol Ramsey (Bristle Cone/Single)

Board Meeting Process
Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners. She indicated that that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting's business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attending the monthly meetings.

Nuzum made sure that everyone had a copy of the handout outlining guidelines for Homeowner input at Master Association meetings. She invited guests who wished to speak to indicate so on the sign up sheet. Homeowners with topics to add to the agenda should sign up for the Open Forum portion of the meeting; guests may also sign up to address a topic that is already on the agenda, and they will be recognized to speak during that agenda item. The "Additional Homeowner Input" agenda item at the end of the meeting can be used for other questions or comments.

Approval of Agenda:
McDade requested an Executive session be added to the agenda, to cover dues collection. MOTION by McDade to accept the revised Agenda, Swift seconded; motion approved and carried.

Approval of Minutes
February 21, 2002 Minutes
Gibbens noted that there were two corrections to Draft 2 of the minutes.
1. Page 5, 9B Paragraph 3: Redstone DOES participate in the builders marketing association.
2. Page 7, top of page. The Town of Castle Rock is starting discussions on BOTH expanding the existing rec. center AND building a new one.
MOTION by Sweetman-King to approve the corrected "Draft 2" version of the February 21, 2002 minutes, seconded by Stopps; motion approved and carried.

Open Forum
Nuzum noted that none of the guests had signed up for the Open Forum.

A. Parks Authority:

Nuzum handed out a parks and recreation planning calendar. The calendar outlined the key areas that are being worked on related to CPN trails, parks, and recreation center, and target dates for completion of the tasks.

Nuzum presented the financial summary through 2002. Next month, a forecast will be prepared to show the estimated expenses for the known future projects, compared to future revenues expected from developer fees and Master Association dues. We have had huge commercial and builder contributions to this point, and most of the developer dollars are already in; the funds already collected will not cover the entire cost of building the new South Park. The financial forecast will give us numbers to use for determining future Master Association dues required to build the South Park, including the 2nd half assessment to be voted on in May.

An updated trail system map is being worked on for CPN with a target completion date of July. This map will include future trails that CPN developers will build, as well as several regional trail systems to be built by the County that will connect into CPN. Once the trail map is formalized, the goal is to form a committee to evaluate additional needs for CPN's trails system.

The Parks Authority has set a June target completion date for Coyote Ridge Park. This completion includes sod for the ball field (contribution from D.R. Horton), a bridge and added paths. Nuzum once again expressed our gratitude to D.R. Horton for all their in-kind contributions towards the completion of Coyote Ridge Park.

Planning and land acquisition for South Park has begun. Judy Dahl is working on negotiations for acquiring each of the parcels. D.R. Horton is contributing the services of a parks-planning firm to create some initial "concept plan" options for the park. There will be a series of public meetings and focus groups to find out what CPN residents would like to see in this park. Suggestions are welcome for a working name other than "South Park."

The feasibility study for a CPN Recreation Center is under way. There is a special Parks Authority meeting scheduled for tomorrow at 10:00 a.m. at the Community Center with Ballard*King. Ken Ballard will go over his progress to date. Master Association members are encouraged to attend the "open" Parks Authority meeting.

Formal public meetings will be held in April and May to address trails, the new park, and the recreation center. A kids focus group meeting will be held on April 22, and the information gathered can then be verbally taken to an adult meeting the following night, April 23, where Ken Ballard will discuss his findings to date regarding the recreation center, and take public input. The meeting will start at 7:00 p.m. with an "open house" starting at 6:00 or 6:30. The next meeting, with the same format is scheduled for May 22. Committees will be formed at the meetings, and a scientific survey will be conducted. The results of this process will drive what happens next.

Nuzum noted that the Parks Authority meets the 2nd Tuesday of each month at 9:00 a.m. at the Community Center and anyone is welcome to attend.

C. Action Committees:
Development
Castle Pines Village Water Tank. Stopps reported that this has been the hot topic for his committee. The referral was received for an underground water tank and pump house for CPV. There have been several meetings with the committee and effected neighbors. A meeting is being scheduled with the engineer, developer and planner in order to make sure that the items we have requested are followed through on.

Safeway Fuel Pumps
Stopps reported that the developer is still negotiating with the Beverly Hills Water District on the water tank issues. Nothing has been resolved to this point, however the developer expects to resolve the issues and proceed with the project.

Roads/Traffic
Discussion brought to the attention of the Board that the new light at Castle Pines Parkway and Monarch is timed too long. People are beginning to run it. Janice Cole said she would call the County traffic department and check into changing the length of the traffic light.

Schools
Nuzum reported that the school district has not yet rescheduled the meeting regarding the new Elementary #35; they are currently revising the school site plans due to drainage issues.

Telecommunications

Towne reported that our hearing with the PUC on the distance charges is scheduled for April 16, at 10:00 a.m. It will be at 4600 Castleton Court, which is by the new justice center. She informed the Board that Qwest has filed a motion to dismiss and Towne will be submitting a rebuttal. Towne said that the PUC tracks the number of complaint calls, therefore, we should all call. She also mentioned that Qwest has not provided us the information that they had promised at our last meeting.

Two "wireless" options for high-speed Internet service were talked about. One is MHO and the other is Suburban Broadband. Both are alternatives to phone line service and DSL.

Committees - Master Association

A. Master Association Documents
Documents. Brummett asked that this be tabled, all agreed.

Explaining HOA structure. Nuzum presented the HOA structure that will be printed in The Connection and put on the CPN web site. The goal is to help our homeowners get a better understanding of their neighborhood HOA structure, and who manages each association.

B. Design/Review
DRC Committee structure and functions. Sweetman-King reported that she has reviewed the Master Declaration' provisions regarding Design Review, and the Design Guidelines for Residential Development. She reinforced that while she is familiar with these types of documents in general, she is not an attorney we would need our law firm look at the legal aspects of the documents.

She pointed out that the Design Review Committee should consist of 5 members appointed each January by the Board. They serve one year and continuing until a successor is appointed. Sweetman-King would like to see Brian Stopps' Development Committee and the DRC committee combined. She requested that this topic be put on the agenda for discussion next month.

She indicated that the Design Guidelines, which were adopted in 1984, are out of date in some areas. The document does allow the Master Association Board the right to update the guidelines, and she indicated that if we wished to do so, she would recommend that professionals be engaged to do the work. Sweetman-King would like to have further discussion on this at next months meeting.

Sweetman-King also presented a summary of the Master Association's Design review functions for the areas annexed since 1996. The language in the agreements provides that Design Review functions are to be handled by the Sub-Association and exempts them from Master Association Design Review. Some of the agreements state that Master Association review would be applicable to lots adjacent to CPN's major roadways, and most have language that indicates that the Design Review exemption will end once the builders have completed home sales.

Esperanza fencing request. Sweetman-King has talked with Liz Alexander in reference to Richmond Homes' Esperanza fencing request. Per the North Lynx annexation agreement, Esperanza is exempt from Master Association Design Review, thus no action is required.

Builder signs. Sweetman-King noted that most of the agreements have specific language allowing builders to erect signs needed to market the homes. McDade mentioned that new guidelines regarding real-estate sales signs were approved about 2 years ago. The builder's marketing association, not by the Master Association, manages the Castle Pines North builder-directory signs.

Redstone builder sign. Redstone expressed continued frustration with their signage and pending request. It was agreed that Redstone has proper signage through the builder's marketing association. Any additional permanent/temporary signage would need approval from the property owner and the HOA for that area. Gibbens will follow up with a letter.

Roofing- The Hamlet. The Hamlet has requested a response from the master association in reference to changing their roofing guidelines. They currently have shake roofs and want to go to a composite material roof. The Board has no objection to this and the change needs to be implemented and enforced at the Hamlet HOA level. McDade will respond in writing to The Hamlet.

C. Social Events:
The Easter Egg Hunt is this Saturday, March 23rd at 10 a.m. at Coyote Ridge Park.

D. Newsletter/Website:
Nuzum reported that the next issue of The Connection is going to the printer on March 28 and is scheduled to be delivered to homes the first week in April. Both the newsletter and the web site will have the HOA structure and neighborhood map. The web site keeps getting more and more items added to it.

E. Business Partnership Program
Shul reported that there is a meeting with a potential candidate for this area and asked that it be tabled to next month. All agreed.

Metro District:
McDade reported that the Metro District is currently drilling wells by the Daniels Gate area. They should be complete in a few months. The District is also in the process of replacing a pump by The Retreat that is still under warranty. The well by Forest Park was cleaned and the district is expanding the water treatment plant internally.

McDade reported that she spoke to Rich Barrow about the visual condition of the District's property near the water treatment plant. Both RBI and the District store items at the water treatment plant. Once the Community Center addition is complete, the shed will be moved to the water treatment plant and this should help relieve the visual impact the plant is currently having on some of the neighbors.

Snow removal was brought up and it was noted that the Metro District shovels the main trails first and then the secondary ones. If anyone has concerns about snow removal on the paths, they should contact the Metro District.

McDade brought up the May 7th Metro District Board of Directors election. Biography's for the candidates will appear in the next issue of The Connection and on the web site. There are three incumbents and three new candidates.

A question was raised on the testing of our water supply and McDade responded that an annual water test is preformed and a report goes to all of the Metro District customers.

Old Business:

A. Parks contribution funds from the Holiday Home Tour - McDade
McDade asked that this be table because she has not heard back from Judy Dahl.

B. Airport Traffic Patterns
Shul reported that a study has been sent to Washington requesting that planes be directed to turn south of Lincoln Street; they currently are able to turn where they want to. The planes are also flying lower because they are not able to climb higher until they cross I-25 headed west. Maureen is working to find out who in Douglas County has worked on this issue in the past.

A complaint was brought to the attention of the board about the Remax helicopter and what can be done to minimize the noise and low flying issues. Janice Cole will follow up on.

C. Writer Mess Along Oxford - McDade
McDade contacted Rich Barrow and he was going to contact Writer. Rich was out so Cheryl was unable to get current information. She will continue to check into.

New Business:
A. Master Association 2002 2nd half dues
McDade reminded the Board of the need to vote on the dues amount for the 2nd half of 2002 at the May meeting, in order to properly report the dues amount for home closings. She also noted that we are obligated to build the South Park, regardless of whether it includes a rec center. Our obligation comes from the commitment we made to the builders, both residential and commercial, during the formation of the Parks Authority. They agreed to commit money and/or time and materials to help us achieve parks in CPN, and our plan was to build both the north and south parks.

Additional Homeowner Input:
A homeowner inquired whether the BP Amoco station was following the referral comments from our Development Committee. Stopps commented that the plans approved by the County did incorporate several of our recommendations, and so far, progress appears to be in line with the plans, but that we will need to keep an eye on the project as it finishes up.

Management/Financial:
Monthly Financial Report
A. Monthly Financial Report
McDade requested a reapproval of the Financial Statement for January 2002. The reversal of December 31, 2001 accruals were not complete at the time of the February meeting. Sweetman-King made a motion for reapproval and Swift seconded; motion approved and carried.

McDade distributed the financial report. She noted that we now have a total of 2,096 member homes. For the month of February, a total of 17 homes closed (11 new homes, 3 resale's and 3 lots); closings were down from January (probably feeling some of the effects of 9/11), but more closings have already occurred so far in March. It was noted that management fees are high for the first few months of the year but should level off. Also, advertising revenue was less than expected for the last issue of The Connection. This is being checked into. The first billing for 2002 should be going out in 30-45 days. Sweetman-King motioned to accept the Financials and Account Payables; Stopps seconded; motion approved and carried.

B. CPI Adjustment to Maximum Assessment
McDade explained that the Master Association Declarations stipulate that the Board should adjust the "maximum annual assessment" by the Consumer Price Index (CPI). This motion does not set the dues assessment amount; it simply means that this is the maximum amount that can be assessed by the Board. The CPI this year was 4.678%. The new maximum annual assessment is $224.00 for 2002. McDade motioned to accept the new maximum annual assessment; Stopps seconded; motion approved and carried. (See Attachment A* below)

Meeting Dates:
Next Board Meeting: April 18th at 7 p.m., CPN Community Center.

Adjournment:
MOTION to adjourn to executive session by McDade; seconded by Sweetman-King; motion approved and carried. The general meeting was adjourned at 9:37 p.m. and the executive session to discuss dues issues began.

Respectfully submitted,
Alison Gibbens
Recording Secretary