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1. CALL TO ORDER
President Linda Nuzum called the September 18, 2003 meeting of the CPN Master Association Board of Directors to order at 7:00 p.m. A quorum was established.
Attendance
Directors present: Linda Nuzum, Cheryl McDade, Maureen Shul, Sheri Brummett, Brian Stopps and Bruce Thompson
Directors absent: Linda Sweetman-King
Delegates/ Representatives present: Ted Lohr, Elisa Trebilco, Mel Cunningham and Barbara Saenger
Delegates/Representatives absent: Tres Thurston, Kyle Linhardt, Chris Fellows, Debbie Smith, Robert Fields, Steve Mimnaugh, Kristine Sherman and Nancy Clarke
Staff: Alison Gibbens and Tim Gamble
Guests: Norma Kerklo, Canterbury Park/Broadwick HOA
This portion of the agenda was waived, as no guests were present that did not already know the process.
Nuzum requested that items 9.A. and 9.B. be reversed in order.
MOTION by Brummett, Thompson seconded; motion approved carried with changes as noted.
2. MINUTES
MOTION by Thompson to approve the August 21, 2003 minutes, seconded by Brummett; motion approved and carried.
3. OPEN FORUM
Nuzum noted that no homeowners were present requesting to speak during the Open Forum.
4. MANAGEMENT/FINANCIAL
McDade distributed the financial report for August. She noted that for the month of August we had a total of 2,592 master association member homes with a total of 44 homes closing (26 new homes and 18 re-sales). The total number of new homes for this year is on budget. The Association continues to be in good financial standing.
McDade reported that The Connection continues to be at the break even point with the August/September issue showing a slight profit.
McDade noted the association has collected on 2 of the 19 liens filed with the county for 2002 and prior years’ dues. We will see this number improve as properties are sold and refinances processed. She expects to process second notices, including the late fee of $50.00, next week provided she can schedule time with the programmer. As of 9/9/03 approximately 88% of the billing had been received.
Expense numbers for the summer picnic came in under budget and this should help the social committee come in under budget for the year.
McDade reported that web numbers were continuing to show good web site visitation with about 200 visitors a day for the month of August.
McDade continues to work toward having new bank account information for the next meeting. The Association’s assets peak during the dues receipt months and at the auditor’s suggestion, with FDIC deposit limitations, we need to consider opening an additional account.
McDade reported that the follow up quote for the Directors and Officers insurance was much higher than previously reported. The policy coverage had never been adjusted for the increased number of homes now in CPN. Direction was given for McDade to put in place a one year policy and research alternative renewal choices and costs for next year.
Thompson MOTIONED to accept the August Financial Report and Payables; Stopps seconded; motion approved and carried.
5. COMMITTEES – MASTER ASSOCIATION
Brummett expressed the need for each committee chairperson to be present or submit a written report for the board meeting each month.
Nuzum reported that we had a successful summer picnic in spite of the little bit of rain we had. Residents gathered together, waited for the rain to pass and then continued on, having a great time. There was an issue of too little food this year, even with the caters preparing extra, it was all consumed and some were left short or without a meal. For next years planning there may need to be a reminder to residents that the meal ticket is a “one time through” meal. It was suggested that we need to state the times the food will be available so that "late-comers" don't miss out before the caterers pack up.
Plans for the Octoberfest, scheduled for October 4th, are well under way and there was no update.
Nuzum reported that cut off for the October/November Connection was September 15th and Nash is in the middle of content creation and layout for this issue. The issue after this is the December/January 2004 issue and the cut off will be November 15 for those interested in submitting articles and ideas.
Gamble reported on his continued work on the web site, changing the lay out and updating information. One of his goals is to have the site be more intuitive and easier to find information be sought. He reiterated that we receive approximately 200 visitors a day and he would like to see that number increase as maneuverability becomes easier. Gamble noted that the site’s submittal forms have been down due to a programming issue with our host, but he felt the problem would be addressed in a timely manner and forms should be up an running in the near future. Nuzum stated that we continue to clean up dated material and if anyone has ideas to better the site please let the webmaster know.
Nuzum reported that residents and associations who would like to have information published can now email communications@cpnhoa.org and our staff writer will review and communicate the information to the editor, webmaster and email team as needed.
6. COMMITTEES - COMMUNITY ACTION
Big O Tires
Stopps reported that the committee reviewed the final plans and color board for the Big O Tire retail space located behind the old Total Station. The plan met the committees’ expectations and approval was communicated to the county.
Forest Park Golf Ball Screen
Stopps reported that the Master Association’s attorney has advised that while golf nets are not typically allowed, unique circumstances of this location present safety issues that should be addressed, if a satisfactory solution can be found. The Committee rejected the homeowner’s initial proposal. The initial plans lacked adequate vegetation to shield the screen from Kings Crossing residents, Forest Park residents and the golf course. Stopps and committee member Dunn went to the home, positioned tree placement and reiterated size requirements for the trees and vegetation. Stopps will follow up with a letter to the resident approving the screen based on the above stated vegetation requirements and placement. Stopps has also been in contact with the Forest Park HOA and they will support the Master Association’s ruling.
Community Weeds
Stopps reported that HOA #1 has taken a proactive stance on noxious weeds and they have been very successful with the program they have instituted. He has met with the landscaping expert that HOA #1 is using. Stopps would like for the Master Association to look at addressing noxious weeds this with all for the sub associations and form a referral for the sub associations to follow. Several members present noted that their neighborhood HOA would be interested in this program. An instituted program could potentially eliminate these weeds over the next ten years. Stopps and Gibbens will work to hold a meeting inviting the HOA’s, managers, Metro District and The Ridge Golf Course.
7. PARKS AUTHORITY
Cheryl McDade reported for Mark McDade that the Parks Authority’s has approved the final draft plan for the new park. The park will have a medieval “castle” theme (in keeping with the “Castle” Pines name) with very unique features and amenities. No name has been picked and suggestions are being accepted by the Parks Authority. The Parks Authority continues to work on budgeting for the phasing of the project and they hope to break ground in 2004. Completion of the park will be driven by the budgeting schedule. All of the land transfers and acquisition are in the process and will be coming together in the near future
8. METRO DISTRICT UPDATE
McDade enthusiastically announced that the sidewalk connecting CPN with the retail area has been completed after a two year approval and completion process. The well that was being drilled by Knights Bridge, off of Monarch, is now gone and clean up should be done this fall. The next well to be started will be located near Hidden Pointe.
9. OLD BUSINESS
Nuzum informed the Board and Delegates that the Hidden Pointe Homeowners Association has engaged and attorney and has summoned the Castle Pines North Master Association to District Court to address the Parks Authority Agreement that was signed in 1999 between the Hidden Pointe HOA and the Master Association. This has been the first communication from The Hidden Pointe HOA Board since Nuzum attended their February meeting and offered to sit down to resolve questions and issues that some Hidden Pointe residents have raised with the contractual relationship.
The Master Association’s HOA attorney has started to work on the case, and has indicated that legal expenses will be a minimum of $20,000 to make the initial response, and would be much higher if it goes to District Court hearing. This is being noted as the budget will need to be reviewed to allow for the added cost associated with our legal representation.
Nuzum reported that the Colorado Public Utility Commission has granted the request (filed by CPN’s PUC attorney) to intervene in the PUC application that Xcel has filed for the power line rebuild through CPN. The PUC also granted the requests for intervention that were filed by three individuals – two from CPN, and one from Oak Hills. CPN’s intervention is intended to force the PUC to grant a hearing on this application, and address issues such as the potential for violation of state noise statutes, Xcel’s request to significantly limit homeowners’ rights to sue regarding noise impacts, the need for an alternative corridor, and the lack of notice given to CPN, prohibiting discussion of alternatives to the project or funding options for burying the line.
At last month’s meeting, the Board decided that the Xcel case should be funded by a combination of finds from the Association and from the directly affected property owners. The Committee was asked to solicit contributions from individual homeowners, neighborhood associations, and builders. The Board noted that the fundraising effort is even more essential now that Association’s ability to allocate any additional Association funds to the power line issue will be constrained by the need to reserve funds for the legal fees that will be associated with the Hidden Pointe action. The Power Line committee will meet and determine the best way to approach the fund raising process.
Xcel will also need to obtain a permit from Douglas County for this project. The County process has not started yet, however Committee members have initiated meetings with Douglas County Commissioners and Planning office staff, and will continue to monitor the County process for this project.
McDade and Gibbens reported that the Annual Meeting preparation is proceeding on time and the Annual Meeting confirmation materials should be going out to the delegates and management companies in the next few weeks. The Annual Meeting will be on November 20. This is a meeting of Delegates from all Delegate Districts in CPN. Two Director Seats are up for election. The new Board of Directors will hold their first meeting, and elect Officers, on December 4th. The Board will not have a regular monthly Board meeting is the regular “third Thursday” meeting dates November or December.
10. NEW BUSINESS
McDade read the resignation letter from Linda Sweetman-King. She stated time limitations as her primary reason for her decision. She will continue to represent North Lynx as the Delegate but must give up her Director seat. Nuzum requested that any other delegates interested in completing her term on the Board of Directors please notify Nuzum or Gibbens and the board could appoint at next months meeting.
11. ADDITIONAL HOMEOWNER INPUT
No input.
12. MEETING DATES
Next Board Meeting:
October 23, 2003, 7 p.m., CPN Community Center
November 20, 2003, 7 p.m. – Annual Meeting
December 4, 2003, 7 p.m. – Regular Board Meeting
13. ADJOURN
MOTION to adjourn by Brummett; seconded by Shul; motion approved and carried. The meeting was adjourned at 8:30 p.m.
Respectfully submitted, Alison Gibbens
Recording Secretary
Approved 2003
Secretary President
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