 |
 |
 |
 |
 |
||||||
 |
||||||||||
 |
 |
 |
 |
 |
 |
|||||
 |
||||||||||
 |
||||||||||
|
|
|
|
|
||||||
|
||||||||||
|
|
|
|
|
|
|||||
|
||||||||||
|
||||||||||
| Castle Pines North Master Association Approved Minutes for June, 2003 |
| BOARD OF DIRECTORS MEETING 7:00 P.M. – June 19, 2003 Castle Pines North Community Center 1. CALL TO ORDER A. Introductions/Roll Call/Absences President Linda Nuzum called the June 19, 2003 meeting of the CPN Master Association Board of Directors to order at 7:09 p.m. A quorum was established. Attendance Directors present: Linda Nuzum, Cheryl McDade, Maureen Shul, Sheri Brummett, Brian Stopps and Bruce Thompson Directors absent: Linda Sweetman-King Delegates/ Representatives present: Ted Lohr, Elisa Trebilco and Barbara Saenger Delegates/Representatives absent: Tres Thurston, Kyle Linhardt, Chris Fellows, Debbie Smith, Robert Fields, Steve Mimnaugh, Kristine Sherman, Mel Cunningham and Nancy Clarke Staff: Alison Gibbens Guests: none B. Board Meeting Process This portion of the agenda was waived, as no guests were present when the meeting started. C. Approval of Agenda MOTION by Brummett to accept the agenda, McDade seconded; motion approved carried. 2. MINUTES A. May 15, 2003 Minutes MOTION by Thompson to approve the May 15, 2003 minutes, seconded by Brummett; motion approved and carried. 3. OPEN FORUM Nuzum noted that no homeowners were present requesting to speak during the Open Forum. 4. MANAGEMENT/FINANCIAL A. Monthly Financial Report McDade distributed the financial report. She noted that we now have a total of 2,504 CPN master member homes as of 5/31/03. For the month of May, a total of 41 homes closed (23 new homes, 13 re-sales and 5 lots). The total number of new homes for first quarter this year is on budget. The Association continues to be in good financial standing and within budget. McDade readdressed the management fee line item and noted that the late fee income and miscellaneous income lines are areas that are intended to help off set the additional costs needed to process and deal with delinquent homeowners and mailing requests. Delegate Lohr questioned the Miscellaneous Newsletter Expense and McDade noted that The Connection has a new look and design that was not budgeted. Delegate Saenger asked about the community amenities line item and Nuzum noted that this is accumulating funds for a landscaping improvement project along the newer main roads in the community, which will be done in conjunction with the Metro District. Brummett noted that there was also a carryover in this area from last year and she and Dahl have been in communication for future improvements. McDade reported that we continue to communicate and receive payments from property owners that are delinquent in their dues and are very close to having all of our members current with the association. As of 6/19/03, there were only 31 owners still delinquent. Liens on those properties will be served in the next few weeks. McDade stated that she is preparing to send out the 2003 annual billing. She noted that CPN II is currently billing their homeowners with a payment due date of 6/30/03. To eliminate confusion, bills will be sent out in July with a due date of August 30th. The board took her advisement and expressed their approval for the billing date change. McDade reported for Novreske that web numbers were down a little probably due to the host change, and the time that the web site was not able to be accessed. Brummett MOTIONED to accept the April Financial Reports; Shul seconded; motion approved and carried. Brummett MOTIONED to accept the May Payables; Stopps seconded; motion approved and carried. 5. COMMITTEES – MASTER ASSOCIATION A. Business Partnership Program The purpose of the Business Partnership Program (BPP) is to form a cohesive effort with our surrounding business community, advertisers, and sponsors. Nuzum reported that the new letterhead and business card design is ready to go to the printer. Gibbens will bring a supply of the general business cards to the next meeting. B. Social Events Nuzum asked that this item be tabled until next month. C. Newsletter/Website Nuzum reported that the June/July issue of The Connection should be in homes. Nash is working with a new publishing program and a new printer. The quality of the publication was noticeably improved under the new format and page layout. It was suggested that in the next issue, the phone numbers of the selected businesses be included in their back page highlight. Nuzum announced that the CPNHOA.ORG web site and email service is up and running on the new host. There were a few small glitches during the transition, including some email errors, but overall our residents should not have experienced much interruption. If community members sent an email during the transition time and did not receive a response, they are asked to please resend their inquiry and a response will follow. D. Master Association Documents/Summary Signage McDade noted that Peterson is gone until late July and asked that this item be tabled. Gibbens reported that she met with Jennifer Lambert, Village Homes Marketing Director and CPN Builder Sign Coalition Coordinator, Rich Barrow, CPN Metro District and representative from RMD Signs. The intent of the meeting was to review builder signs in need of repair and placement changes for the existing builder signs. The most notable change will be the material used; going from plexi glass directionals to a vinyl material directional. The Board indicated that the repair project needs to be completed by July 31, 2003 or the board would move forward with removing the signs. Document Review/Summaries McDade noted that Peterson is gone until late July and asked that this item be tabled. Landscaping Guidelines McDade noted that Peterson is gone until late July and asked that this item be tabled. 6. COMMITTEES - COMMUNITY ACTION A. Telecommunications Nuzum stated that the distance charge issue is moving forward with the PUC staff looking at distance charges on a statewide basis. It is expected that the findings will be published soon with the distance charge being reduced or eliminated. We continue to have our attorney monitor the situation, as his contacts have been helpful in getting the state’s attention on the matter. The legal fees for this approach will be lower than pursuing the legal hearing on our individual complaint. Nuzum noted last month that a Hidden Pointe resident was identified who has distance charges applied to their bill that is inconsistent with the distance charge rate zone map. This resident along with another resident are receiving refunds from Quest because the fees were not within the rate zone being charged. This customer may be an example that can be used to show the discrepancies of the current rate structure. B. Development Big O Tires Stopps reported that the plan he received from the Big O Tires developer was inadequate and he will be requesting further details on the project. The information that was provided was inconsistent with surrounding commercial development and several changes will need to be made before that committee will send its recommendations. Castle Pines Village Filing 15-F Stopps stated that he had received another referral, Castle Pines Village Filing 15-F. This filing is along Daniels Park Road to the south. This parcel is being replated for single family homes. The board asked Stopps to check on several issues related to this project including if the trails easement was still being allowed for. Stopps will report next month. 7. PARKS AUTHORITY Cheryl McDade reported for Mark McDade that at the Parks Authority’s next meeting the preliminary drawings would be presented by the design firm. Public meetings are being held to gather information about what amenities are desired in the park, and to give feedback on preliminary designs. Meetings to date have had very low attendance from CPN residents; the next public meeting will be set for a date in July. Several issues continue to be addressed with surrounding neighborhoods and a resolution is emanate. This preliminary plan is needed before the transfer of the Douglas County land can be completed. The Parks Authority continues to be in the land acquisition phase; several pieces remain that need to be acquired and acquisition of one of those pieces is close to being completed. 8. METRO DISTRICT UPDATE McDade noted that the district continues to have many projects it is currently working on. Several new wells are being drilled; one by The Retreat, one by HOA2, and another by Hidden Pointe. Shallow stream wells are also being constructed to recycle lawn run off water for use in watering open spaces. Watering restrictions are posted on the community web site, www.cpnhoa.org. McDade mentioned that a new portion of sidewalk was just poured yesterday from Castle Pines Parkway and Yorkshire, east on CPP toward the commercial area. The district continues to work with the county to receive easement permission on to pour the remaining portion that would link the existing two sections. The sidewalk issue on Monarch is on hold until we see the pedestrian usage to the new school. 9. OLD BUSINESS A. Power Lines Nuzum summarized the meeting the Power Lines Committee had with Xcel executives last month reconfirming that Xcel Energy has decided to pursue their plans for the power line rebuild and will be filing applications with the PUC and Douglas County. The committee has been diligent with their effort to find experts who could provide background and expertise to help the community’s response to this proposal, and to pursue mitigations with Xcel if the project is approved. Thompson contacted our attorney; his services for this project will require additional budget funding and Nuzum expects this process to increase the YTD legal expense line item. Thompson and Nuzum were directed to contact the attorney to establish a strategy and provide an expected budget for attorney fees on this project. Stopps expects a referral response from the county on the project and hopes that the committee will be able to respond on this topic on behalf of CPN. Stopps reported that he is working with the county in confirming the application and review process for the power line upgrade and to date has been unable to receive this information. Stopps will follow up with delegate Sherman on this issue asking her to follow up with the county. B. Hidden Pointe Relationship Nuzum stated that she has not heard back from the Hidden Pointe Board and asked that this item be tabled. 10. NEW BUSINESS A. Claremont Estates Monument Signage Gibbens reported that the Claremont Estates entry monument is in need of repair. She will contact sign companies for biding on the project. McDade will research the Master Association Declarations and review the guidelines for a special assessment to Claremont Estate residents. B. Claremont Estates Roofing Approval Gibbens presented a request for roofing approval from a Claremont Estates resident. The request was for a material that would replace the existing shake shingle roof with a new stone-coated steel Gerard roof. The color of Chestnut was also noted. The Board approved the request and Gibbens will send a letter to the resident confirming the approval. C. Neighborhood Watch and Douglas County Mailings Gibbens communicated that the Board has been in receipt of information from the county with regard to West Nile Virus and wildfire prevention. She also obtained information from the county about the Neighbor hood Watch Program that is offered. The Board requested that she forward this information to the presidents of the sub associations for them to act on as needed. 11. ADDITIONAL HOMEOWNER INPUT No input. 12. MEETING DATES Next Board Meeting: July 17, 2003, 7 p.m., CPN Community Center 13. ADJOURN MOTION to adjourn by Thompson; seconded by Stopps; motion approved and carried. The meeting was adjourned at 8:45 p.m. Respectfully submitted, Alison Gibbens Recording Secretary |
||||
 |
|
||||||||||||||||||||||||||||||||||||||||
