Attendance
Directors present: Linda Nuzum, Cheryl McDade, Maureen Shul, Sheri Brummett, Brian Stopps and Bruce Thompson
Directors absent: Linda Sweetman-King
Delegates/ Representatives present: Ted Lohr, Elisa Trebilco
Delegates/ Representatives absent: Tres Thurston, Kyle Linhardt, Chris Fellows, Debbie Smith, Robert Fields, Steve Mimnaugh, Kristine Sherman, Mel Cunningham, Nancy Clarke and Barbara Saenger
Staff: Alison Gibbens
Guests: Mike Smith (Pine Ridge, substituting for Barbara Saenger) and Norma Kerklo (HOA #2, Canterbury)

Approval of Agenda
MOTION by Stopps to accept the agenda, Thompson seconded; motion approved carried.

Approval of Minutes
A. April 17, 2003 Minutes

MOTION by Thompson to approve the April 17, 2003 minutes, seconded by Stopps; motion approved and carried.

Open Forum
Nuzum noted that no homeowners were present requesting to speak during the Open Forum.

Cheryl McDade reported for Mark McDade that the Parks Authority will meet next month with the design firm regarding the plan for the new park. The preliminary plan is needed before the transfer of the Douglas County land can be completed. The Parks Authority continues to be in the land acquisition phase; several pieces remain that need to be acquired and acquisition of one of those pieces is close to being completed.

Action Committees:
A. Telecommunications
Nuzum stated that the distance charge issue is in a similar place as last month with the PUC staff looking at distance charges on a statewide basis. Nuzum indicated that it could be a few more months before this work is completed. We will continue to have our attorney monitor the situation, as his contacts have been helpful in getting the state’s attention on the matter. The legal fees for this approach will be lower than pursuing the legal hearing on our individual complaint.

Nuzum noted that a Hidden Pointe resident has been identified who has distance charges applied to their bill that are inconsistent with the distance charge rate zone map. This customer may be an example that can be used to show the discrepancies of the current rate structure.

B. Development
Stopps reported that he received a request from a Claremont Estates resident to re stain the homes cedar fence. Stopps met with the resident and reviewed the color choices in better lighting conditions and determined that the resident’s choices did not match the CPN fence color close enough to be approved. The board agreed that the fencing stain needs to match the CPN color. Gibbens has obtained color samples from the original Olympic color chart and will let the homeowner know of acceptable choices.

Big O Tires
Stopps reported that he received a referral from the county on new construction for a Big O Tires to be located behind the old Total station. It will have bays for tire replacement and repair as well as a bay for quick lube. The committee will meet next week to go over these plans.

A. Business Partnership Program
The purpose of the Business Partnership Program (BPP) is to form a cohesive effort with our surrounding business community, advertisers, and sponsors. Nuzum reported that it is working well to have Kollmar in the business relations role. The CPN letterhead and business cards are being designed and should be to the association soon.

B. Social Events
McDade relayed that Kenny has hired the bands for the summer picnic and Octoberfest. The Octoberfest band is an accordion band and should be a great fit for this event.

Gibbens read an email received from a resident about the awareness and potential danger of peanut allergies. Gibbens will notify Kenney and the sub associations reminding them to be mindful of this allergy when they are planning events.

C. Newsletter/Website
Nuzum reminded everyone that the cut off for the June/July Connection is today.

Nuzum announced that the web site should be changing to the new host next week. The new site will have new features, be more reliable and provide better customer service. Novreske has been working to make this transition go as smooth as possible with no interruption to our site, and the change should be transparent to users, however there is always the possibility of some temporary technical problems during the transition, which could affect access to the web site or messages sent to CPN email addresses.

McDade reported that web site visitation increased during the month of April with 5,571 unique visitors. Novreske emailed that it appears the community emails are working and visits to our website increase the day after each emails was sent.

D. Master Association Documents/Summary
Signage
McDade reported that Gibbens met with Jennifer Lambert of Village Homes this past Wednesday to look at and go over the builder signs in the community. Lambert will be returning with RMD Sign Company and Barrow of the Metro district to review sign changes and placement.

McDade and Gibbens continue to work on a guide that will address all of the signage issues that exist within the Castle Pines North Master Association. Nuzum would ultimately like a comprehensive plan to include the sub association guidelines as well. The goal is to have and communicate to all residents’ signage guidelines and enforcements for violations.

Document Review/Summaries
Nuzum noted that there is no new development in this area.

Landscaping Guidelines
Nuzum noted that there is no new development in this area.

Metro District:
McDade noted that the district continues to have many projects it is currently working on. Several new wells are being drilled; one by The Retreat, one by HOA2, and another by Hidden Pointe. Shallow stream wells are also being constructed to recycle lawn run off water for use in watering open spaces.

She reported that the Metro District has finalized and mailed the 2003 water conservation plan for this year and residents should have received the mailing in their homes. The district is also offering several rebate programs for water-saving devices and is encouraging residents to follow the guidelines to avoid penalty. A seasonal person to monitor watering throughout the district and issue warnings and fines will be hired in the next few weeks. Watering restrictions are posted on the community web site, www.cpnhoa.org.

McDade mentioned that the district is continuing to work with the county on obtaining approval for an easement to build a sidewalk on the south side of Castle Pines Parkway, from Yorkshire toward King Soopers.

McDade was asked if approvals existed for contractors to tap into the fire hydrants. She stated that the only contractor approved to tap the hydrants was the metro district’s landscaping firm, American Civil Contractors (ACC).

A. Power Lines
Nuzum summarized the meeting the Power Lines Committee had with Xcel executives last month, reconfirming that Xcel Energy is considering a project to rebuild the eastern power line adjacent to CPN with a taller metal structure and higher voltage. Xcel opened the meeting by announcing that the plans for the power line rebuild had been approved the week before and Xcel will be moving forward with the project.

The committee has been diligent with their effort to find experts who could provide background and expertise to help the community’s response to this proposal. Xcel owns the property and has the right to provide power as demand changes, and attorneys have advised that there is no legal basis to fight the proposal. The experts indicated that we would be better advised to pursue mitigations with Xcel and the committee will be meeting again to address these possibilities.

Stopps expects a referral response from the county on the project and hopes that the committee will be able to respond on this topic on behalf of CPN.

The structures will rust to a brown and will be similar in height to the lines at Quebec and E470. Xcel is in the planning process right now and any homeowner wishing to discuss pole placement is encouraged to contact Xcel directly, as soon as possible. Anne Mac Rae, 303-571-7353.

B. Hidden Pointe Relationship
Nuzum stated that there is no new information on Hidden Pointe’s consideration of becoming full voting members of the Castle Pines North Master Association.

C. Daniels Park
Barbara Saenger is beginning to form a group of residents who would like help Douglas County and the City of Denver come to agreement on what the future of Daniel’s Park will hold. She has been in contact with Steve Charbeneau, past negotiator for Douglas County and Denver, in regard to ideas for improvements to Daniels’ Park. Nuzum noted that with the Denver mayoral election pending, it is likely that the department heads will change, and there could be new perspectives on how to manage the park.

New Business:

McDade presented Douglas County correspondence on several issues. The slash mulch program information will be forwarded to the Metro District for their consideration. Gibbens will forward the Wildfire Mitigation and West Nile Virus memos to the sub association managers and presidents.

Nuzum presented information on the law firm of Winzenburg, Leff, Purvis & Payne, LLP. We have been using Mark Payne on specific association issues and she requested a formal proposal for the firm to provide general services to the Association. It was agreed that Winzenburg, Leff, Purvis and Payne, LLP will become one of the firms that the association continues to use for legal issues surrounding association legal matters.

Additional Homeowner Input:
No input.

Management/Financial:
A. Monthly Financial Report
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a total of 2,475 CPN master member homes as of 4/30/03. For the month of April, a total of 47 homes closed (26 new homes, 20 re-sales and 1 lot). The total number of new homes for first quarter this year is on budget. The Association continues to be in good financial standing and budget numbers will continue to come in line with the 2003 approved budget. McDade highlighted that the Easter Egg Hunt came in under budget at $1,664.48.

Thompson inquired about payments to the Parks Authority. McDade explained payments are made at least quarterly.

McDade reported that the April/May Connection covered the entire cost of production for this issue.. It appears that Kollmar’s organizational skills will continue to help the newsletter meet the board’s goal of being self funding.

McDade reported that we continue to communicate and receive payments from property owners that are delinquent in their dues and are very close to having all of our members current with the association. She noted that intent to lien letters were sent to 76 properties on April 30, 2003. These owners owe $16,531.02 in outstanding dues and $5,050 in late fees.

McDade reported that she is preparing to send the 2003 annual billing, and the Board affirmed that the billing should be sent in June with payments due July 31, 2003. McDade and Gibbens noted that most of the questions that they receive about the dues relate to misunderstandings about the existence of both the Master Association and the neighborhood HOA’s, so we will be revising the billing-statement enclosures that address this topic. Kerklo felt like de-cluttering the enclosure would make it clearer to residents, and Trebilco suggested that the billing letter mention that all CPN property owners pay the annual dues amount. Trebilco and Kerklo offered to review the draft before the 2003 annual dues assessment is sent.

Trebilco presented the draft “family tree” of Castle Pines North and its sub associations that will be included in the billing and the newsletter. She stated that this should be another reference for residents to look at and understand our overall structure.

Brummett MOTIONED to accept the April Financial Reports; Thompson seconded; motion approved and carried.

Brummett MOTIONED to accept the May Payables; Thompson seconded; motion approved and carried.

B. CPI Adjustment to Maximum Assessment
Nuzum explained that the Master Association Declaration, section 8.4, stipulates that the Board needs to adjust the "maximum annual assessment" by the Consumer Price Index (CPI). This motion does not set the dues assessment amount; it simply determines the maximum amount that can be assessed by the Board. The Board sets the actual dues assessment amount in a separate action, at the time of budgeting.

McDade passed out and presented the CPI numbers for 2002. According to the U. S. Department of Labor, the inflation rate for 2002 was 1.93%. Formulated out the new maximum is $224.00 X 1.0193 = $228.32.

McDade MOTIONED to adopt a new maximum annual assessment for the 2003 in the amount of $228.00, pursuant to section 8.4.1 of the Master Declaration of Castle Pines North Association, Inc.; Stopps seconded; motion approved and carried.

Adjournment:
MOTION to adjourn by Thompson; seconded by Stopps; motion approved and carried. The meeting was adjourned at 9:02 p.m.

Respectfully submitted,
Alison Gibbens
Recording Secretary