1. CALL TO ORDER
The December 9, 2004 meeting of the CPN Master Association Board of Directors was called to order at 7:05 p.m. A quorum was established.
Attendance
Directors present: Linda Nuzum, Bruce Thompson, Maureen Shul, Jason Gibb, Sheri Brummett and Brian Stopps
Directors absent: Doug Gilbert
Delegates present: Lane Roberts
Delegates absent: Bob Micho, Nancy Clarke, CeCe Marshall, Brad Greiner, Keri Brehm, Tom Mahathirath, Ken Naes, Kim Hoffman Feilmeier, Ted Lohr, Rita Coltrane, Barb Saenger and Mike Riggle
Staff: Cheryl McDade, Alison Gibbens, Tim Gamble, Carol Finnegan and Julianne Kemp
Guests: Don Bobeda, Forest Park/Castle Pointe and Tabitha Alexakis, Tapestry Hills
Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners. She indicated that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting’s business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attending the monthly meetings.
Nuzum made sure that everyone had a copy of the handout outlining guidelines for Homeowner input at Master Association meetings. She invited guests who wished to speak to indicate so on the sign up sheet. Homeowners with topics to add to the agenda should sign up for the Open Forum portion of the meeting; guests may also sign up to address a topic that is already on the agenda, and they will be recognized to speak during that agenda item. The “Additional Homeowner Input” agenda item at the end of the meeting can be used for other questions or comments.
MOTION by Brummett to accept the agenda; seconded by Thompson; motion approved and carried.
2. MINUTES – October 21, 2004 Minutes
MOTION by Brummett to accept the October 21, 2004 minutes; seconded by Thompson; motion approved and carried.
3. OPEN FORUM
Castle Pointe resident, Don Bobeda, asked to speak on clean up efforts that his company, Prudential Preferred Real Estates has sponsored in the past. Bobeda communicated that the Colorado Department of Transportation has now hired contractors to maintain the cleanliness of the areas next to our state highways. Bobeda would like to continue this cleanup effort expanding it into CPN open space. Bobeda has already made contact with South Metro Fire Rescue personnel to possibly address the dead scrub oak issues that exist in areas within CPN. Prudential would be glad to help coordinate the various groups (Fire Department, HOA’s, Builders) with the possibility of lunch and prizes for the event if enough interest exists from CPN residents.
Bobeda also announced that Prudential will no longer be sponsoring the charity “after the garage sale garage sale”. This year, they were not able to sell or donate all of the items they received, and they incurred significant cost to dispose of the remaining items. Some of these items were hazardous waste, and he has been in contact with CPNMD Parks and Open Space Manager, Charlie Fagan, about sponsoring a local hazardous waste drop.
Tabitha Alexakis, Tapestry Hills resident, communicated that she is certified in CPR and sees a need for others in the community to be trained to perform CPR on children and adults. She is in the process of getting the certification to teach CPR classes and then would volunteer her time to teach the class to CPN residents, so that the only cost to participants would be the Red Cross materials. The Master Association would support her efforts. Once Alexakis knows when she will be ready to schedule classes, Nuzum will contact the Metro District about community center availability, and the newsletter, web and email will be used to let community residents know about the classes.
4. ELECTION OF OFFICERS
Nuzum explained the roles of offices up for election.
MOTION by Brummett nominating Nuzum as President, seconded by Shul; motion approved and carried.
MOTION by Shul nominating Gibb as Vice President, seconded by Stopps; motion approved and carried.
MOTION by Shul nominating Brummett to Secretary/Treasurer, seconded by Gibb; motion approved and carried.
2005 officer and board positions are as follows:
Linda Nuzum – President
Jason Gibb – Vice President
Sheri Brummett – Secretary/Treasurer
Maureen Shul – At-Large
Bruce Thompson – At-Large
Brian Stopps – At-Large
Doug Gilbert – At-Large
Brain Stopps will continue as the Design Review Committee Chairperson and will verify his committee members for the January meeting.
MOTION by Thompson for Mark McDade to continue as the Master Association’s representative to the Parks Authority, and Linda Nuzum continuing as the Alternate representative, seconded by Gibb; motion approved and carried.
5. MANAGEMENT/FINANCIAL
Monthly financial & Statistics Report
The monthly financial and statistics report for November was distributed along with December payables. McDade reviewed the financial report for November. The Association has a total of 3,003 master association member homes with a total of 32 homes closing in November (12 new homes, 16 re-sales and 4 lots). The Association continues to be in good financial standing and December closings should put the association meeting its 2004 projections.
Approval of the Financial and Payables
Thompson MOTIONED to accept the November Financial Report and the December Payable Report; Stopps seconded; motion approved and carried.
McDade reported that two sub associations, Forest Park and The Retreat have declined to sign the hold harmless agreement which our insurance carriers required for sub-associations. This could take the Master Association’s liability insurance policy from $3,000 to $20,000 for 2005 if the agreements are not signed. McDade will involve our insurance agent and attorney to resolve this issue.
McDade presented the final draft of the 2005 budget. McDade noted that this budget includes the insurance cost if the hold harmless agreements are not signed. This is the same draft as was presented at the annual meeting.
MOTION by Stopps to approve the 2005 budget as presented, seconded by Thompson; motion approved and carried.
6. COMMITTEES - COMMUNITY ACTION
New Commercial Development and CC20 Update
Stopps reported that he received a referral from the County on CC20, the commercially-zoned land located at the North West corner of Castle Pines Parkway and Monarch. Village Homes, which holds a 50% share in the company that owns the land (Pinark LLC), has filed an application to subdivide the property, breaking the parcel into smaller sections. At this point, there are no specific types of businesses planned on these parcels. Stopps expects this proposed plan to go to county public hearings in February.
Stopps arranged for his Design Review Committee and representatives from the Master Association to meet with Village Homes. The committee has a variety of issues, such as the traffic pattern, which would be included in the committee’s response. In January, Village wants to present the plans to adjacent property owners and associations.
LaGae Commercial Land
Stopps stated that the County has also informed him that the commercial land on the south west corner of LaGae Road and Castle Pines Parkway has drawn interest from a party who is considering developing a gas station with service bay and car wash. Stopps reiterated that the Association has no say in what types of businesses developers bring into our community, but he will provide our commercial-services survey results, which show very little market interest in additional automotive services. Stopps further noted the county has also asked the land owner to show the plan for the balance of the commercial property south of the Parkway, rather than planning each parcel separately.
Nextel Cell Station
The committee received a referral from the County relating to a new cell station being located by the existing Daniels Gate electrical sub station, north on Monarch. Nextel plans on removing an existing microwave antenna and replacing it with one similar in size mounted on a power transmission line with three antennas. There will also be the addition of a small housing structure to hold transmitters, air conditioners and other equipment needed to operate the external devices. Stopps did not see where this proposal was a major change to the current appearance of the area.
HOA #2 Trail
Stopps reported that he and Nuzum have been working with the County, the Metro District, and HOA #2 to pursue the completion of a portion of CPN’s regional the trail system, located in the Noble Ridge neighborhood. The original trail went through difficult terrain, and alternative options have been agreed upon so that the trail can be constructed. This trail could tie into Castle Pines Village paths; however, CPV has not agreed to allow the connection.
Nuzum reported that she has not received a current update from the Safety Committee and has nothing to report at this time.
Carol Finnegan presented availability of the Neighborhood Watch program to all sub-associations. Interested associations can contact Finnegan on how to obtain the documents needed to apply and participate in the program. Gibb, Thompson, and Shul requested the information.
7. COMMITTEES-MASTER ASSOCIATION
Publications – Newsletter, Web, Email
Nuzum reported that the Dec/Jan issue of the Connection arrived in homes today.
The webmaster communicated that website visitation numbers which show continued interest in the site. Gamble reminded everyone, that if your association would like to post event pictures, please send him pictures in digital format and he will more than happy to post them.
The new email system is up and running with a few users set up to utilize its convenience. More extensive rollout of the program will begin after the first of the year. This system enables authorized sub association representatives to send emails directly to their members, while maintaining the security of the list. Sub-association representatives interested in using this service, please contact HoaUpdate@cpnhoa.org.
Welcome Coffee, community education, sub-association communications
Roberts reported the next Welcome Coffee is scheduled for January 25, 2005. There was discussion of the best method to deliver the information packets for the remaining new residents who could not attend. Gibb and Thompson volunteered to distribute them in their respective neighborhoods.
Sub-Association Information
Kemp has taken over the effort to collect information from each of the different sub associations to be captured in the Access database and reported in various formats. This process has been accelerated and Nuzum presented to the Romar HOA the new web formatting and information was well received. The next step is to set up all of the sub-HOA web sections in the same manner providing for consistent information to be provided to all residents, and to have the web pages display the information from the database instead of maintaining this separately.
Preparations continute for the Castle Pines North Winter Sleigh Ride to be held December 13, 14 and 15, 2004. Departure will be from the HOA #2 Clubhouse with refreshments available indoors. The event is sold out. Kenny continues to get 10–15 calls a day from reisdnets wishing to participate but who cannot because reservation times are full.
8. METRO DISTRICT
Nuzum communicated that the CPN Metro District has not filled the vacant Manager position.
The District approved the same mill levy as last year and the 2005 budget will be approved at the December 20, 2005 board meeting.
The District is working on building a website. The next District newsletter has been deferred until after the first of next year.
9. PARKS AUTHORITY
The Parks Authority continues to work on finalizing land acquisition for Castle View Park, and working with County on approval of the access plan in order for phase one to begin sometime in 2005.
10. OLD BUSINESS
McDade and Gibbens continue to work on sign guidelines for CPN. County representatives have stated that the County has sole jurisdiction for enforcing sign regulations within the rights-of-way along County roads, and that the Master Association and Metro District are prohibited from enforcing sign regulations in this area. McDade and Gibbens have received a copy of the road conveyance from 1999 and will review it with the association’s attorney.
Zoning representative, Holly Carrell, “looked” at our documents and offer her insight to document wording as related to county regulations. McDade and Gibbens have met with her and she has given constructive input which will be used in developing the final draft.
Nuzum reported that legal activities continue to be suspended to allow negotiations to resolve the lawsuit with Hidden Pointe. The new Hidden Pointe HOA Board and the CPN Master Association Board have met, and agreed upon a plan to dismiss the litigation and move forward to solidify the relationship, and are working on a detailed Memorandum of Understanding which will outline the specific steps to be taken.
Shul reported that the next air traffic meeting with officials is scheduled for January and Shul will report at the January meeting if possible.
Charter School Approval
Nuzum reported that the Douglas County School Board has approved the American Academy charter school application. The school has arranged for a permanent location in the future “Canyons” development, just east of I-25 at Castle Pines Parkway, and is still seeking a temporary location until the permanent school can be built.
CPN School Capacity and Calendars
Nuzum communicated that Timber Trail Elementary is at capacity and had previously announced that they would need to utilize a year-round calendar next year. However, they are looking into options that might keep Timber Trail on a traditional calendar next year, including adding trailers, or assigning Timber Trail 6th grade students to Rock Canyon Middle School.
A meeting has also been scheduled at Buffalo Ridge with parents to consider going from the current year round calendar to a traditional calendar. This is being considered do to the fact that many indications of interest for American Academy Charter are coming from the BRE feeder area.
Kemp is gathering build-out numbers for all subdivisions within both elementary schools’ attendance areas, to be provided to the schools and district for planning consideration.
11. NEW BUSINESS
2005 Annual Goals Session
Nuzum announced that there will be a 2005 annual goal setting session before the next board meeting for all board members, delegates and staff. The meeting will start at 5:30 with dinner being served.
12. ADDITIONAL HOMEOWNER INPUT
Thompson communicated that he attended a rally intended to bring attention to the coal plant being planned in southern Colorado. Xcel and the PUC reached a settlement with various interest groups; Xcel made some concessions, and the PUC will approve the project. Two environmental groups opposed the settlement. Thompson will field questions or concerns about the project and can be reached by emailing powerline@cpnhoa.org.
There was no additional homeowner input.
13. NEXT MEETING
Next Board Meeting:
January 20, 2005 7:00 p.m. – Regular Meeting
14. ADJOURN
MOTION to adjourn to executive session by Thompson; seconded by Gibb; motion approved and carried. The meeting was adjourned at 8:53 p.m.
Respectfully submitted,
Alison Gibbens
Recording Secretary
Approved ___________________________________, 2005
___________________________________ ________________________________________
Secretary President
