1. CALL TO ORDER
President Linda Nuzum called the February 19, 2004 meeting of the CPN Master Association Board of Directors to order at 7:12 p.m. A quorum was established.
Attendance
Directors present: Linda Nuzum, Cheryl McDade, Bruce Thompson, Doug Gilbert and Maureen Shul
Directors absent: Sheri Brummett and Brian Stopps
Delegates/ Representatives present: Barbara Saenger, Rita Coltrane, Mark Feilmeier and Ted Lohr
Delegates/Representatives absent: Bob Micho, Elisa Trebilco, Nancy Clarke, Connie Dahl, Chris Fellows, Debbie Smith, Steve Mimnaugh and Linda Sweetman-King
Staff: Alison Gibbens, Tim Gamble and Lane Roberts
Guests: Janet Conner, Bristle Cone Patio Homes and Norma Kerklo, Canterbury / Broadwick Town Homes
Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners. She indicated that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting’s business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attending the monthly meetings.
Nuzum made sure that everyone had a copy of the handout outlining guidelines for Homeowner input at Master Association meetings. She invited guests who wished to speak to indicate so on the sign up sheet. Homeowners with topics to add to the agenda should sign up for the Open Forum portion of the meeting; guests may also sign up to address a topic that is already on the agenda, and they will be recognized to speak during that agenda item. The ?Additional Homeowner Input? agenda item at the end of the meeting can be used for other questions or comments.
MOTION by McDade to accept the agenda, seconded by Shul; motion approved carried.
2. MINUTES
MOTION by McDade to approve the January 15, 2004 minutes, seconded by Shul; motion approved and carried.
3. OPEN FORUM
Nuzum noted that none of the homeowners present were requesting to speak during the Open Forum.
4. MASTER ASSOCIATION GOALS
Nuzum presented a listing of ?2004 association goals? that have previously been discussed, and asked for input on additional ideas.
- Design Guideline rewrite, writing of rules and regulations including signage rules and pet policies are included in this topic. These topics have been addressed in the past and final documents need to be presented to CPN homeowners. Gilbert noted the dated legal descriptions that exist in many of the CPN legal documents.
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- Daniels Park planning will be an active area this year and Delegate Saenger already has a committee who has been meeting with respect to the future plans of the park.
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- There are a variety of Safety issues to resolve, and will be discussed in more detail tonight.
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- In addition to traffic safety questions, this year we also need to look at broader issues of roadway changes in our portion of the County, including the new I-25 interchange design, and the future plans for connecting Stroh Road to Castle Pines Parkway.
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- Gilbert suggested planning for CPN’s entrance perimeters.
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- A master plan for landscaping the new areas along our arterial roads also needs to be addressed and this will be worked on in conjunction with the metro district.
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- Collaborative meetings with the sub-associations was encouraged with suggestions made to cover topics such as, water conservation at all levels, landscaping, and pool follow up.
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5. MANAGEMENT/FINANCIAL
The monthly financial and statistics report, dues statement status and financials for January were distributed along with February payables.
McDade reviewed the financial report for January. She noted that for the month of January we had a total of 2,752 master association member homes with a total of 25 homes closing (12 new homes, 12 re-sales and 1 lot). The Association continues to be in good financial standing.
McDade noted the association sent out 2004 dues statements with a due date of March 31, 2004.
McDade noted that we continue to receive payment on properties that have been liened.
Delegate Lohr inquired where the landscaping allocation for 2003 is the financial numbers. McDade responded that currently it is embedded in cash reserves. However she will be opening a reserves account in the near future.
Delegate Feilmeier inquired if the Master Association notifies the title companies that sub association status letters are also needed on CPN closings. McDade confirmed that the Master Association includes on our status letter all the sub association names for each property.
McDade communicated that our general liability and directors and officers insurance expires this month and the bids she is receiving are much higher than our past rate. One factor is our membership growth. The insurance quotes are also being influenced by the fact that last year, the Master Association was named in a lawsuit regarding a matter that was the responsibility of a sub-association rather than the Master Association. Even though we were dismissed from the case, it still affects premium rates. Delegate Feilmeier has some additional suggestions for McDade and she will coordinate with him to receive that information. McDade asked for direction on this expense and she was guided to go forward with the best pricing possible.
Shul MOTIONED to accept the January Financial Reports and the February Payable Report; Thompson seconded; motion approved and carried.
6. COMMITTEES - COMMUNITY ACTION
Janet Conner, committee chair, reported that she is looking at public safety issues within CPN. The key areas she sees as needing to be addressed are Reverse 911, Emergency Preparedness, Traffic Safety Problems, and conflicting guidelines regarding removal of scrub oak. Her request for volunteers has brought little response and she continues to seek assistance on the committee as there are many areas that need to be addressed. With the lack of volunteers, the committee is currently moving very slowly.
Conner got the emergency medical technician service returned to CPN Station 36, and ambulance vehicle service could be restored if voters approve a South Metro Fire Rescue mill levy increase on the spring ballot. Conner is requesting a copy of the Fire District’s presentation showing the details behind the request.
One of the main areas Conner would like to see addressed is the failure of the reverse 911 emergency service during the Cherokee Ranch fire. Conner is scheduled to sit with a Douglas County dispatcher this week to see how the system works and analyze the steps needed in ensure that future emergency announcements through Reverse 911 are received by all CPN residents. Thompson reiterated that if in fact reverse 911 is not effective then we need to let all of our residents be aware of this fact.
Another priority area is to deal with a variety of traffic safety issues. McDade suggested the possibility of combining efforts with the CPN Metro District, since the District already works with the County for prioritizing road maintenance. The Metro District is currently rewriting job descriptions and now might be a good time to see if this is a possibility.
Anyone concerned with certain issues is encouraged to volunteer and can reach Conner’s at Safety@cpnhoa.org
Forest Park Emergency Vehicle Access Road
Gibbens reported that there are no new developments on the EVA access that has been established between Castle Pine Village and CPN at the base of Forest Park Drive near the Castle Pointe area.
Castle Rock Bank
Gibbens reported that today the association received a referral from the county on the old Total station. Castle Rock Bank has purchased the property and anticipates beginning the project this fall. Stopps and the committee will met and have more information to report at next months meeting.
7. COMMITTEES-MASTER ASSOCIATION
Nuzum reported that the next Connection cut off date is March 15. Gamble continues to update the website and requests information be submitted by email, webmaster@cpnhoa.org, and he will gladly post and update needed information. He also announced that the site has a search engine that is available for use and will enhance the usage for our residents. The site continues to receive on average 210 visitors a day.
Gibbens presented a basic directory for the businesses in the CPN retail area. Several members had suggested this idea as a “quick reference” and would like to see this information posted to the web site for easy reference and downloadable for printing. Coltrane stated concern over the updating of information and Gibbens will get with Kollmar on the details of keeping this information current.
McDade reported that Kenney is working on the details of the annual Easter Egg Hunt. The social events calendar for 2004 is the traditional Easter Egg Hunt (April 3), Spring Community Garage Sale (May 21), Summer Family BBQ (August 21) and the Octoberfest (TBD). Everyone is reminded that the committee is always in need of more volunteers. Anyone interested can contact Kenny by emailing social@cpnhoa.org.
8. PARKS AUTHORITY
McDade reported for parks representative Mark McDade that the Parks Authority is further refining the new park plans, relocating some of the features. Once amenity locations are finalized, construction should begin this fall. McDade noted that the Parks Authority has changed their meeting day and time to the third Tuesday of each month at 10:00. March’s meeting will be March 23 at 10:30 a.m. Please call to confirm these meetings prior to attending.
9. METRO DISTRICT UPDATE
McDade reported that drilling is in process at the new well located off of Monarch and Hidden Pointe Blvd. There have been no complaints about noise from the drilling site. The article in the February/March Connection outlined the uniqueness of this well and more information is on the website.
Gilbert inquired when the well south on Monarch will be finished and the landscaping and sidewalks replaced. McDade will check on with the Metro District and report next month.
Plans are underway to build an additional water storage tank on CPNMD easement located within Castle Pines Village.
The water reuse line from the Plum Creek Water Treatment Plant in Castle Rock to the Ridge Golf Course is complete and future golf course watering will come from this reclaimed water source.
McDade reported that the district is working with a landscape designer on developing a master landscaping plan for the newer areas in CPN. The plan will be such that it can be developed in phases over several years improving the vegetation along arterial roads and entrances.
Residents that have questions or concerns about water/sewer in Castle Pines North are reminded to contact the Metro District directly.
10. OLD BUSINESS
Nuzum reported on the status of the lawsuit that the Hidden Pointe HOA filed against the CPN Master Association in September, challenging the validity of the contract which Hidden Pointe signed with CPN in 1999.
As reported last month, the Master Associations’ attorney has filed the legal response as required by the Hidden Pointe lawsuit. The Master Association’s response includes a counter claim for reimbursement of legal fees and damages, but emphasized the Master Association’s interest in pursuing out-of-court discussions to reach an amicable solution rather than continuing to litigate the case.
Today, the Master Association received Hidden Pointe’s reply to our response and counterclaims. At an initial look, it appears that there is no offer to sit down and work through this issue out of court. The Association will be consulting with our attorney and proceed as necessary.
Nuzum reported that the PUC Commission approved Xcel’s application to build the upgraded lines through CPN. In the written response, we won on a key piece, maintaining the right to sue over noise nuisance. Xcel’s presentation included expectations of noise levels at 48 decibels and the PUC approved the application as long as noise levels do not exceed these projections.
Xcel immediately solicited a state representative to introduce a bill in the State Legislature changing the state limitation on noise nuisance, to allow power lines to emit up to 70 decibels. This is not a CPN issue now it is state wide concern as it affects all lines running through all counties and communities. The Powerline Committee is now geared to work with the legislature, and will communicate with other entities around the state.
Last month, Board Member Gilbert introduced a referral from the HOA #1 Board to look at the issues surrounding “vicious” dogs as they relate to homeowners in CPN. He stated that associations/cities/neighborhoods across the country are looking at this same issue and some have acted on the findings by banning certain breeds. Gilbert volunteered to chair a committee to study the issue of vicious animals. It is anticipated that Gilbert will make a presentation of the committee's findings at the March board meeting.
Gilbert stated that the committee needs members from other neighborhoods other than HOA #1. Representative Coltrane noted that she knows of an interested resident and will get the contact information to Gilbert. Thompson indicated that he will find a committee representative from his neighborhood. Nuzum requested that all delegates go back to their neighborhoods and recruit volunteers for this committee.
11. NEW BUSINESS
McDade noted that the Castle Rock paper had an article on the possibility of a bookmobile coming to CPN. McDade stated that there has been no communication from the Library District to the Master Association or the Metro District, and she will follow up to learn more about this.
12. ADDITIONAL HOMEOWNER INPUT
No input.
13. MEETING DATES
Next Board Meeting:
March 18, 2004, 7:00 p.m. – Regular Board Meeting
MOTION to adjourn by McDade; seconded by Shul; motion approved and carried. The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
Alison Gibbens
Recording Secretary
Approved ___________________________________, 2004
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Secretary President
