1.  WELCOME

President Linda Nuzum called the November 16, 2004 Annual Meeting of Delegates for the CPN Master Association to order at 7:10 p.m.  Nuzum welcomed all in attendance and stated that the purpose of the meeting is for the Delegates to elect two members to the Board of Directors of the Master Association and to transact such other business as may properly come before the meeting.

Director and Delegate Roles

Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners.

Every neighborhood that is a full member of the CPN Master Association may select a Delegate to represent their Delegate District.  Where the builder still owns a majority of the lots, the builder appoints the Delegate for their District.  Otherwise, the Sub-association for the District selects their Delegate, according to the rules of their HOA.

The Delegates’ primary legal role is to meet once a year at the Master Association's Annual Delegate Meeting to elect the Board of Directors, to fill those seats where the Director’s 3-year term has expired.  Delegates vote based on the number of lots in their District.  Directors are chosen because of their individual qualifications, and are expected to take into account the interests of the whole community, not just their own neighborhoods.  The Directors vote on Association issues and business but discussion and input on topics is open to and encouraged from all Delegates.

Throughout the year, the Board of Directors holds regular meetings that are open to all residents of CPN.  All Delegates also receive notice of the Board meetings and are invited to attend, provide communication with their neighborhoods, and participate in all discussions prior to formal vote by the Directors.

Homeowner Input Guidelines; Signup to Speak

Nuzum made sure that everyone had a copy of the handout outlining guidelines for Homeowner input at Master Association meetings.  She invited guests who wished to speak to indicate so on the sign up sheet.  Homeowners may sign up to address a topic that is already on the agenda, and they will be recognized to speak during that agenda item.  Homeowners may  sign up to add topics under the “Additional Homeowner Input” agenda item at the end of the meeting; which may also be used for other questions or comments, as time permits.

2. INTRODUCTIONS

Introductions of all in attendance were made. 

Attendance

Delegates present: Doug Gilbert, Linda Nuzum, Kim Feilmeier, Ted Lohr, Mike Riggle, Keri Brehm, Maureen Shul, Brian Stopps, Bruce Thompson, Lane Roberts, Barb Saenger, Sheri Brummett and Jason Gibb

Delegates absent: Nancy Clarke, Bob Micho, CeCe Marshall, Tom Mahathirath and Ken Naes

Staff:  Alison Gibbens, Cheryl McDade, Lane Roberts and Kathleen Nash

Guests:  Charlie Fagan, Manager of Parks and Open Space, Castle Pines North Metro District, Bill Hodges (HOA #1), Janet Conner (BristleCone Patio Homes, CPN II), Rex Lucas (Bramble Ridge), Carol Finnegan (The Retreat) and Craig Wilmes (North Lynx)

3. ESTABLISHMENT OF QUORUM

Director Brummett took roll call and a quorum was established with 13 delegates voting and 1 voting by proxy representing a total of 1,950 votes (quorum - 1519 votes).  Delegates in attendance are noted above.

4. MINUTES

MOTION by Stopps to approve the minutes from the annual meeting held on November 20, 2003 as written, seconded by Shul; motion approved and carried.

5. ELECTION

Statements of Candidates for Director and Vote

Nuzum opened the floor for nominations for the two Board of Director positions needing to be filled.  It was noted that Maureen Shul and Doug Gilbert wish to re-run for these director seats.  No other nominations came from the floor.

MOTION by Brummett to close nominations and accept Shul and Gilbert by acclimation for Director terms that will expire in 2007; seconded by Gibb; motion approved and carried.

6. CPN PARKS AND OPEN SPACE UPDATE

Nuzum introduced Charlie Fagan, Castle Pines North Parks and Open Space Manager, and reviewed the basic funding structure of the CPN Master Association, the CPN Metro District and the CPN Parks Authority and how they all relate to each other guided by individual boards for each organization.

Fagan introduced himself providing his background and noting that he has been with the district four months now.  Fagan sees great potential in CPN and is still getting to know the overall layout of the district.  Fagan’s primary responsibility is to oversee the Metro District’s parks, open space, and trails, along with actively participating on the Parks Authority Board.

Fagan noted that our community has 600 acres of open space.  He reviewed the District’s new mapping system which shows each open space parcel, and identifies whether it is owned and maintained by the District, or a neighborhood HOA.  He noted that we all would like for the open space to be maintained to the highest possible standard, and reported that the Metro District has set aside funding for re vegetation, additional mowing and weed abatement on the land that is maintained by the District.

The big open space project for 2005 will be the roadside landscaping improvement project along sections of Monarch Blvd. and Castle Pines Parkway.  Fagan is currently working with the Metro District board to finalize design.  He expects the project to be completed mid year 2005.  The Master Association has been a contributor for this project encouraging the District to address unfinished open space areas within CPN.

Castle View Park continues to be the main focus of the Parks Authority.  Park planning is taking into consideration citizen input, anticipated costs to maintain, and future water usage.  Fagan stated the current goal is for the project to go to bid in the spring of 2005.

7.  DOUGLAS COUNTY SCHOOL BOARD PRESENTATION

Bill Hodges, a CPN resident who is Assistant Superintendent of Human Resources for Douglas County Schools, spoke on the school district’s newly adopted model for governance.  One of the key focuses of this is to identify the end statement against which the district monitors the progress of the organization.    The policy surrounds the phrase, “Begin with the end in mind.”  The district is focusing on how they want their graduates to “look” after leaving the District’s educational structure.

Hodges also provided those present the opportunity to share feedback with the district.  He was seeking direct and honest feedback from our community members.  Feedback information should be directed to the district to his attention.

8.  YEAR IN REVIEW

A. Community Issues

CPN Buildout

Nuzum reviewed the CPN buildout status noting that we are currently approaching 90% build out with 3,000 Master Association members.  By the end of next year, most builders expect to be sold out, and then only some custom lots would remain. 

Roads

The I-25 interchange rebuild is under way with a completion date scheduled for June of 2005.  This project will include a carpool lot on the east side of I-25.  At some future date, the State is also planning on building a frontage road from exit 188 to Lincoln.  Surrey Ridge and Exit 191 will eventually be closed, and these residents would access the highway via the frontage road.  In addition, a new interchange will be created south of Lincoln at the new hospital.  There is no date for this project.  In addition, the new RTD light rail line will extend to Lincoln, and the new Fast Tracks project will eventually extend the light rail into the future RidgeGate portion of Lone Tree.

Castle Pines Parkway will also eventually extend east to Stroh Road in Parker; the funding for this project was approved by voters last year, and the County is beginning design work. 

Development

Nuzum spoke on what can be expected for future development in the areas surrounding CPN. The proposed Parker Reservoir is located to the northeast the I-25 interchange.   The Canyons development is planned to the southeast of the I-25 interchange; this will consist of 500+ acres of open space, a private golf course, and several hundred homes in the area just east of CPN.  Development to the south includes Castle Pines Village where the lots surrounding CPN have been platted with selling and building of those homes underway.  At build out, CPV will have approximately 1,900 homes.  The undeveloped land to the south/east of CPN is the LaGae property where the current zoning is agricultural with a rim of commercial right off of Castle Pines Parkway and LaGae Rd has seen little activity with future plans unknown at this time. 

The land to the west and north of CPN will always remain as open space. This includes three separate sections: Highlands Ranch Open Space, Daniels Park, and Cherokee Ranch.  Daniels Park is owned by the City of Denver.  Denver and Douglas County are beginning to discuss future improvements to the park.  Delegate Saenger is participating in an advisory group that is interested in preserving the historical significance and beauty of the area, as well as the overall impact to surrounding communities.

Undeveloped commercial within CPN includes a parcel referred to as CC20 located at the northwest corner of Castle Pines Parkway and Monarch.  The land owners, which include Village Homes, have begun working with the county to subdivide the acreage into commercial lots. A citizen committee has formed to work with the land owners, and explore alternatives for the best use of this property.  The committee designed a survey for residents to provide input as to the types of development that would be as compatible with our community as possible. A large number of residents have already responded to the survey, via the Master Association’s web site or via contacting the Association.  If residents are interested in the committee or the survey please contact the Master Association, admin@cpnhoa.org. 

Committee Chair Stopps noted miscellaneous referrals from the County, most prominent being the conversion of the old Total station to a Castle Rock Bank.  Stopps informed the group that Castle Pines North has no control over the commercial areas in or surrounding our association.  All planning and development decisions are made by the County.  The Master Association is able to give feedback to the County on specific topics such as design and traffic patterns.  Overall, he said that the County has been very supportive of our requests to keep the look and appeal of new development consistent with the design of CPN as a whole.  The association has no direction on the type of businesses that commercial owners lease to.  He also expressed the continued need for committee members.

Schools

Roberts spoke on the new Douglas County charter school that has recently been approved by the school board.  The school is seeking a permanent location near CPN, and plans to open in a temporary facility in fall 2005.  The new school will offer additional educational options for our community’s students, and relieve current crowding in our elementary schools.

Library

Brummett reported that our Douglas County Bookmobile has been a great success.  As interest grows, the library district has indicated they would entertain expanding bookmobile hours.  For drop off convenience, there is now a library drop box located in King Soopers.

Safety & Emergency Preparedness

Nuzum recognized Janet Conner for chairing the Master Association’s Safety Committee, and reiterated that the committee is seeking more volunteers.  Interested parties are encouraged to email safety@cpnhoa.org and volunteer.

Nuzum communicated that the Safety Committee is continuing efforts with the County, the Sheriff’s office, and the Fire District to resolve some issues identified during last fall’s Cherokee Ranch Fire, such as emergency communications and evacuation planning.  Conner also continues to work on the feasibility of a siren system in the area; the County does not support this type of community notification system, therefore, Conner will be researching other options that might be used for funding this type of project.

The Safety Committee has worked with the County traffic engineering to escalate priority for solving several traffic safety issues.  These include revisions to the traffic signals at Monarch and Castle Pines Parkway, a signal at the intersection of Yorkshire and Castle Pines Parkway, and to remove the line-of-sight problem at the corner of Monarch and Berganot Trail.

The Association is now monitoring the Sheriff’s Office crime reports to help detect possible crime patterns allowing for better communication to our residents.

Air Traffic

Shul reported that she has been following the air traffic situation out of Centennial Airport and how it is affecting our residents with respect to noise and low flying aircraft.  She will communicate to the community when the FAA is ready to open the public comment period regarding future air traffic patterns and noise mitigation at the airport.  Shul reported that noise complaints continue to be monitored.  Residents are encouraged to contact the Centennial Airport Noise Hotline (303-790-4709) for noise complaints.

Xcel

Nuzum reported that the powerline construction is underway and should be done by the spring. 

The committee is also watching the Pueblo Coal Plant project with the possibility of future power loads coming through our corridor.

Hidden Pointe

Nuzum reported the the Master Asssociation has been having communications with the new Hidden Pointe board to negotiate resolutions to the lawsuit.  The two boards are scheduled to meet this week.  Surveys conducted by the Hidden Pointe HOA indicate that their residents support solving this issue versus continuing with the legal avenue.

Respectfully submitted

Alison Gibbens

Recording Secretary



Approved ___________________________________, 2005



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Secretary                                                               President