1. CALL TO ORDER
The October 21, 2004 meeting of the CPN Master Association Board of Directors was called to order at 7:07 p.m. A quorum was established.
Attendance
Directors present: Linda Nuzum, Bruce Thompson, Doug Gilbert, Maureen Shul and Jason Gibb
Directors absent: Sheri Brummett and Brian Stopps
Delegates present: Ted Lohr, Lane Roberts, Rita Coltrane, Barb Saenger and Mike Riggle
Delegates absent: Bob Micho, Nancy Clarke, Connie Dahl, Chris Fellows, Debbie Smith, Doug McCormick, Ken Naes, and Mark Feilmeier
Staff: Cheryl McDade, Alison Gibbens, Tim Gamble, Carol Finnegan and Melanie Fischer
Guests: None
This portion of the meeting was waived, as no guests were present.
MOTION by Thompson to accept the agenda; seconded by Shul; motion approved and carried.
2. MINUTES – September 16, 2004 Minutes
MOTION by Thompson to accept the September 16, 2004 minutes; seconded by Shul; motion approved and carried.
3. OPEN FORUM
Pine Ridge Delegate, Barb Saenger, stated that she had received feed back from PR residents with respect to the role the Master Association and the services provided to Pine Ridge residents. Information presented reiterated the dues allocation to CPN amenities and services which are provided to all CPN residents. Saenger was encouraged to contact Nuzum for further follow up conversation.
4. MANAGEMENT/FINANCIAL
Monthly financial & Statistics Report
The monthly financial and statistics report for September was distributed along with October payables. McDade reviewed the financial report for September. The Association has a total of 2,970 master association member homes with a total of 54 homes closing (28 new homes, 21 re-sales and 5 lots). The Association continues to be in good financial standing.
Approval of the Financial and Payables
Thompson MOTIONED to accept the September Financial Report and the October Payable Report; Shul seconded; motion approved and carried.
McDade reported that two sub associations, Forest Park and The Retreat have declined to sign the hold harmless agreement directly related to associations with swimming pools. This could take the Master Association’s liability insurance policy from $3,000 to $20,000 for 2005 if the agreements are not signed. So far, CPN II and HOA 2 have complied with the request. McDade feels that there may be a misunderstanding by the sub associations and will involve our insurance agent and attorney to resolve this issue.
McDade presented the first draft of the 2005 budget. McDade noted that this budget includes the insurance cost if the hold harmless agreements are not signed.
Discussion followed with respect to the Master Association contribution to Metro District landscaping projects, the dues allocation committed to the Parks Authority, and the plans to use a portion of the fund balance from prior years toward projects next year.
There were no suggestions for changes to the draft budget. McDade noted the draft presented tonight will be the one presented at the annual meeting.
Email Alerts
The first users have successfully tested the web-based program for sending community email alerts. Full roll out of the program is expected in the next couple of months, eventually enabling authorized sub association representatives to send emails directly to their members, while maintaining the security of the list. Sub-association representatives interested in using this service, please contact HoaUpdate@cpnhoa.org.
Sub-Association Information
Fischer has begun the process of collecting information from each of the different sub associations to be captured in the Access database and reported in various formats. Work will begin later on the program to display this information on the web site with expected completion into next year.
Phone Call Routing
The association currently uses a phone system that routes calls to various contractors with emergency calls going directly to Gibbens. Changes have been made to the system allowing for shorter greetings and more direct routing of calls. This update better utilizes the phone system providing callers with more direct and applicable information depending on their needs. There may be ongoing adjustments; this item will be removed from the agenda.
5. COMMITTEES - COMMUNITY ACTION
Nuzum reported that Safety Committee Chair Janet Conner continues to work with each of the emergency preparedness agencies that serve our area. There has not been much recent progress in this area.
Conner also continues to work on traffic issues at the corner of Castle Pines Parkway and Monarch as well as other traffic safety areas within the community.
Nuzum noted that the County is in the initial planning phases for a light at the corner of Castle Pines Parkway and Yorkshire Blvd. It will easily be into next year before we know if the County will fund this project for 2005.
Carol Finnegan continues to monitor Sheriff’s reports for activity within the CPN area in order to help detect possible crime patterns allowing for better communication to our residents. She noted that the pattern is similar to all other areas of the county, and is not unique to CPN. Sheriffs’ personnel complimented us on our effort to keep our residents informed and noted that no other community in Douglas County follows up as we do. She also reinforced that residents with concerns about solicitors should ask for their permit number and report non permitted solicitors to the Sheriff. Finnegan also noted that, if a resident in interested, the Sheriff’s Office has a sex offenders list that can be purchased for $1.00.
New Commercial Development and CC20 Update
Stopps reported that he received the referral from the county on CC20, the commercially-zoned land located at the North West corner of Castle Pines Parkway and Monarch. The referral is a request from the land owner to subdivide the property, breaking the parcel into smaller sections. Stopps noted that the committee has issues with the traffic pattern and flow which would be included in the committee’s response.
Nuzum reported that residents are continuing to respond to the survey regarding the types of development that would be as compatible with our community as possible. The survey will remain open until October 31. It is posted on the CPN web site and residents not having internet access can request a copy by calling 303-482-3078. The committee will summarize the results for potential business owners and our community.
HOA #2 Trail
Stopps reported that he and Nuzum are continuing to work with the County, the Metro District, and HOA #2 to pursue the completion of a portion of CPN’s regional the trail system, located in the Noble Ridge neighborhood. Stopps will continue to keep in contact with representatives on this project.
6. COMMITTEES-MASTER ASSOCIATION
Web, Email, Newsletter
Nuzum reported that the deadline for the Dec/Jan issue of the Connection is November 3rd and the writers have met to go over content items.
The webmaster communicated that website visitation numbers continue to increase and indicated visitors are staying longer and looking at more pages. The site has many features that are more active, the bulletin board, churches, pictures and timely news. The word for the web is “quick” with virtual reality tours available in the coming year.
Welcome Coffee
Roberts reported that the Welcome Coffee was a success with 200 invitations going out and approximately 40 residents attending. Information packets are available for the remaining new residents who could not attend. Finnegan indicated that this information would also be beneficial to current residents and it was indicated that the future direction is to work toward having the most update and current information available for our residents.
Nuzum noted that there is no report this month. This item will be removed from the agenda except when there is activity to report.
The Master Association’s booth at Octoberfest will highlight the Association with a park map, questionairres and representatives present to answers questions. A clown has also been scheduled to entertain children who attend. Event Coordinator Carla Kenny plans on staffing the booth in 30 minute increments, all interested volunteers should contact Kenny at social@cpnhoa.org.
Planning continutes for the Castle Pines North Winter Sleigh Ride to be held December 13, 14 and 15, 2004. Departure will be from the HOA #2 Clubhouse with refreshments available indoors. Sign up will be via the website beginning November 1. There will be times when attendence will be geared for adults. If you wish to volunteer for this event please contact Carla Kenny at
social@cpnhoa.org.
7. PARKS AUTHORITY
The Parks Authority report will be included with the Metro report.
8. METRO DISTRICT UPDATE
Nuzum announced there have been changes in management at the CPN Metro District. Judy Dahl is no longer manager of the District and an interim management company has been hired until a replacement can be found. Nuzum encouraged residents and association representatives to attend the monthly Metro board meeting if you have questions or comments you would like for the CPN Metro District board to be aware of in regard to the oversight of the District.
Roberts noted she will be working with the Metro Board on the next issue of the CPN Metro District Newsletter.
Nuzum reported that the Metro District Board has requested some design changes to the landscaping plan prior to awarding the contract to start construction on this year’s phase of the project.
Nuzum touched on Castle View Park, stating that the Metro District and Parks Authority are working out the final alignment of the access roadway into the park.
9. OLD BUSINESS
Nuzum announced that Douglas County School Board representative, Kristine Sherman, has requested time at our annual meeting to present an opportunity to give feedback to the school district on the initial draft of the districts “end statement” for students. “Begin with the End in Mind” is being designed to better help define what qualities the district would like every Douglas County graduate to possess.
Sherman will be added to the agenda for the annual meeting and time requested to speak will be short.
McDade, Gibbens, Nuzum, Stopps, representatives from the CPN Metro District and Douglas County Zoning and Public Works met to define jurisdiction issues regarding signs and removal of these signs. County representatives stated that the County has sole jurisdiction for enforcing sign regulations within the rights-of-way along County roads, and that the Master Association and Metro District are prohibited from enforcing sign regulations in this area. CPN Metro will follow up regarding legal interpretation of the right-of-way. Zoning representative, Holly Carrell, offered to “look” at our documents and offer her insight to document wording as related to county regulations. McDade and Gibbens will have a follow up meeting with her.
Nuzum reported that legal activities continue to be suspended to allow negotiations to resolve the lawsuit with Hidden Pointe. The new Hidden Pointe HOA Board has conducted a survey and held a Membership meeting, with results supporting the resolution of this lawsuit. The CPN Master Association Board is scheduled to meet with the new Hidden Pointe Board of Directors in November and Nuzum will report in December.
Thompson reported that construction has begun on the power line rebuild. Thompson will field questions or concerns about the project and can be reached by emailing powerline@cpnhoa.org.
Shul reported that the next air traffic meeting with officials is scheduled for November 9, 2004 and Shul will report in December.
Nuzum reported that American Academy representative, Erin Kane, presented the filed application to the Douglas County School Board and a follow up meeting and vote is scheduled for November 3, 2004.
Roberts noted that the school has arranged for a permanent location in future “Canyons” development, just east of I-25 at Castle Pines Parkway. The school is still seeking a temporary location until the permanent school can be built. Roberts requested anyone knowing of a possible facility to please contact her or any member on the charter school’s steering committee.
10. NEW BUSINESS
There was no new business.
11. ADDITIONAL HOMEOWNER INPUT
There was no additional homeowner input.
12. NEXT MEETING
Next Board Meeting:
November 16, 2004, 7:00 p.m. – Annual Meeting
December 9, 2004, 7:00 p.m. – Regular Meeting
13. ADJOURN
MOTION to adjourn by Thompson; seconded by Thompson; motion approved and carried. The meeting was adjourned at 8:53 p.m.
Respectfully submitted,
Alison Gibbens
Recording Secretary
Approved ___________________________________, 2004
__________________________________ ______________________________________
Secretary President
