1. CALL TO ORDER
The April 21, 2005 meeting of the CPN Master Association Board of Directors was called to order at 7:00 p.m. A quorum was established.
Attendance
Directors present: Linda Nuzum, Maureen Shul, Sheri Brummett, Brian Stopps and Doug Gilbert
Directors absent: Jason Gibb and Bruce Thompson
Delegates present: Ted Lohr and Mike Riggle
Delegates absent: Bob Micho, Lane Roberts, Barb Saenger, Nancy Clarke, CeCe Marshall, Brad Greiner, Keri Brehm, Tom Mahatirath, Ken Naes, Kim Hoffman Feilmeier and Rita Coltrane
Staff: Cheryl McDade, Alison Gibbens, Julianne Kemp and Melanie Fischer
Nuzum explained the roles of the Directors and Delegates as elected representatives of CPN- area Homeowners. She indicated that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting’s business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attend the monthly meeting.
Nuzum made sure that everyone had a copy of the handout outlining guidelines for Homeowner input at Master Association meetings. She invited guests who wished to speak to indicate so on the sign up sheet. Homeowners with topics to add to the agenda should sign up for the Open Forum portion of the meeting; guests may also sign up to address a topic that is already on the agenda, and they will be recognized to speak during that agenda item. The “Additional Homeowner Input” agenda item at the end of the meeting can be used for other questions or comments.
MOTION by Stopps to accept the agenda; seconded by Brummett; motion approved and carried.
2. MINUTES – March 17, 2005 Minutes
MOTION by Brummett to accept the March 17, 2005 minutes; seconded by Stopps; motion approved and carried.
3. OPEN FORUM
Alicia McCommons spoke on behalf of the residents who are seeking alternative solutions to commercial development for the land at the northwest corner of Castle Pines Parkway and Monarch; also know as “CC20”. McCommons verbally reviewed the positive response the committee received by those surveyed and will present a written summary in the future. With the feed back that was received McCommons continues to stress that now is the time for CPN to act on this parcel of land. She reiterated that the committee is not seeking to stop Castle View Park but that there was strong support in the survey results to delay its start, and there was also support for placing a question on the next election ballot for financing through Metro District. McCommons pointed out that now the pulse of the community has been taken, one of the financial organizations within the community needs to step up and respond to the desire that has been identified.
Jim Stevepack, President of HOA #1, asked to speak during this time. He communicated that the HOA #1 Board feels that if the CC20 parcel is being considered for acquisition, the community also needs to look at purchasing some of the commercial land to the east of Royal Hill, allowing for access to a 10 acre parcel that HOA #1 owns and has no access to. McCommons supported the combination of efforts and would entertain working with HOA #1 to achieve common goals.
Gilbert questioned McCommons regarding the survey methodology. He noted that it would have been good to allow survey respondents to express an opinion on a complete range of options including a recreation center.
Nuzum noted that the County subdivision approval process for the CC20 parcel is currently stalled, as Village Homes has not yet submitted revised drainage plans as required by the County.
On Monday night, the CC-20 group presented this same information to the Metro District Board where it was determined that representatives from the Metro, Master Association, Parks Authority and CC20 Group need to coordinate a small group work session to walk through the details of options for this parcel of land.
4. MANAGEMENT/FINANCIAL
Monthly financial & Statistic Report
The monthly financial and statistic report for March was distributed along with April payables. McDade reviewed the financial report for March. The Association has a total of 3,111 Master Association member homes with a total of 50 closings in March (21 New, 20 re-sale and 9 lots).
McDade reported that the Master Association’s 2005 annual dues collection is in very good shape. The Associations’ communications efforts over the past two years have drastically reduced inquiries related to the billing. Approximately 85% of the annual dues had been collected as of March 31. Second notices were sent out on April 20, 2005 with the $50 late fee assessed.
Approval of the Financial Report and Payables
Shul MOTIONED to accept the March Financial Report and the April Payable Report; Brummett seconded; motion approved and carried.
McDade explained that the Master Association Declaration, section 8.4, stipulates that the Board should adjust the "maximum annual assessment" by the Consumer Price Index (CPI). This action does not set the dues assessment amount; it simply determines the maximum amount that can be assessed by the Board. The Board sets the actual dues assessment amount in a separate action, at the time of budgeting. McDade presented the calculation for this year’s CPI adjustment.
MOTION by Brummett to adopt the Maximum Annual Assessment for the year 2005 in the amount of $230, pursuant to section 8.4.1 of the Master Declaration of Castle Pines North Association, Inc., seconded by Gilbert; motion approved and carried.
McDade reported that three Associations, HOA #1, Daniels Gate Recreation Association and Estates at Buffalo Ridge, have not yet responded to requirement to sign insurance waivers. The Master Association’s insurance company has given notice that our insurance policy will be cancelled if all waivers are not signed by May 15. Nuzum indicated that she will personally pursue these agreements, and the Board briefly discussed options for consequences should any of the Associations refuse to respond.
5. COMMITTEE – COMMUNITY ACTION
CC-20 Update
Nuzum noted that citizen efforts regarding CC-20 were covered during the Open Forum. She further noted that the Metro District will be organizing a work session on this topic, and is seeking representative from the Master Association. Nuzum, Lohr and Gilbert, and resident Sandra Kip, volunteered to participate in this effort. Stopps said his Development Review Committee will continue to monitor needed actions through the County referral process.
LaGae Family Property
The Lagae Ranch property has been sold to Jack Vickers III, the original developer of Castle Pines Village and Castle Pines North. This includes the 600 acres of agriculturally-zoned land; it does not include the commercial portions of the Lagae property that run along Castle Pines Parkway. Vickers has not announced his intentions with the land. Before any development can take place on the property, Vickers would need to apply for County approval to re-zone the land.
Nuzum reported that the County has completed work to remove the berm that created a blind entrance from Berganot Trail onto Monarch. Gibbens noted that the field of vision is much better however Brummett noted that smaller vehicles continue to have to stretch to see. Nuzum asked Brummett to check with her Tapestry Hills neighbors to determine if this is still an issue once all construction materials have been removed, and to contact the County if any further adjustment should be made.
Gibbens reported that she spoke with a county representative on the proposed traffic light at the corner of Yorkshire and Castle Pines Parkway. The recent flagging was for design purposes and pole placement. The long lead poles have been ordered and the project could start as soon as three months. The time frame depends on the delivery time for the light poles.
Finnegan reported that the past month has seen no notable change in the amount or type of sheriff calls. She will watch for summer trends and report those if unusual increases occur. She reiterated that we all need to remember to keep our garage and house doors closed and locked especially during the summer months.
There was nothing new to report on the location of the new South Metro Fire and Rescue District fire station that was approved with the 4A tax increase in the last election.
Publications – Newsletter, Web, Email
The April/May issue of The Connection is in homes. The cut off for the June/July Connection is May 15, 2005.
Nuzum announced that Kathleen Nash, Connection Editor, will be moving to New Jersey soon and Lane Roberts will be taking over the Editor position. Roberts will focus on less writing and more publishing. We have added another writer, Carin Kirkegaard. Welcome Carin!
Kemp presented a graphic depiction of the processes that are being worked on to streamline database input for sub-association contacts and services in a single location, and to allow residents’ access to this information, specific to their neighborhood, through the website. Kemp stated the goal is to have the validation processes done for this project in June. Kemp also presented information about the CPN email system and ability to use email groups to reach the Board, all sub-HOA presidents, etc.
Gamble reported that web site visitation statistics continue to increase dramatically, and that HOA1 has taken down their separate web site and is now starting to use their section on the Master Association site.
Welcome Coffee, community education
Roberts reported the next Welcome Coffee is scheduled for Wednesday, April 27, 2005 at the CPN Community Center. Roberts will be inviting residents who closed in January, February and March. Gilbert suggested inviting delegates and board members.
CPN Directory
Roberts reported that there was no new information on the directory.
The Easter Egg Hunt was a huge success! Thank you Carla Kenny!
Nuzum reminded everyone that all events for 2005 now have a set date with event descriptions posted on the website.
7. METRO DISTRICT
Nuzum communicated that the CPN Metro District met Monday night and approved a water rate increase affective May 1, 2005. The district will keep the same circle, diamond, square mandatory watering schedule as was in place last year. She also noted that the District is looking at new water resources planning.
8. PARKS SUTHORITY
The Parks Authority is continuing with planning and acquisition of the remaining pieces of land for Castle View Park. There remain two items in phase one that need to be addressed; in/out access and the final transfer of the library site property.
9. OLD BUSINESS
Nuzum stated that our attorney has drafted the request to dismiss the lawsuit and counterclaims.
Gibbens reported that she, Brummett, Shul and Lohr met before tonight’s meeting to review the sign guideline and the goals making suggestions on how to best present the information. The group will present final guidelines at the next meeting.
Shul reported the air traffic meeting is in a couple of weeks and she will report updates at next month’s meeting.
Nuzum reported Xcel has begun restoration of the vegetation damaged by the construction in the powerline corridor. Bruce Thompson, and Metro District Parks & Open Space Manager Charlie Fagan, will monitor completion.
Xcel has applied to the PUC to increase the power in the eastern line and rebuild the center line to match the eastern transmission lines. At last months meeting, the association decided to file an intervention. The first written testimony is due May 13, 2005, which will be followed by public hearings with legal hearing as soon as late June.
Thompson and Nuzum will meet with Thor Nelson and review strategy and funding requirements. More details will be presented at next months meeting.
Shul reported that Senate Bill 100 has passed both the House and the Senate and will now go to a Conference Committee to resolve differences in the two versions. There is no formal public testimony at this phase but contact can be made with the bill sponsors or Conference Committee members.
10. NEW BUSINESS
Shul noted that recent publicity regarding sexual offenders in Colorado and around the country has led to inquiries about what can be done to publicize the list of offenders. She noted that Congress is currently considering a federal law that would mandate that all states publish a complete list of offenders. Colorado law currently allows publishing information about major offenders but prohibits publishing the entire list, which is available to residents only by contacting their local law enforcement agency to obtain a copy.
11. ADDITIONAL HOMEOWNER INPUT
No input.
12. NEXT MEETING
Next Board Meeting:
May 19, 2005 7:00 p.m. – Regular Meeting
13. ADJOURN
MOTION to adjourn by Gilbert; seconded by Shul; motion approved and carried. The meeting was adjourned at 9:15 p.m.
Respectfully submitted,
Alison Gibbens
Recording Secretary
Approved ___________________________________, 2005
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Secretary President
