1.  CALL TO ORDER

A.  Introductions/Roll Call/Absences

The February 17, 2005 meeting of the CPN Master Association Board of Directors was called to order at 7:00 p.m.  A quorum was established. 

Attendance

Directors present: Linda Nuzum, Maureen Shul, Jason Gibb, Sheri Brummett, Brian Stopps and Bruce Thompson

Directors absent: Doug Gilbert

Delegates present: Lane Roberts, Ted Lohr, Mike Riggle and Barb Saenger

Delegates absent: Bob Micho, Nancy Clarke, CeCe Marshall, Brad Greiner, Keri Brehm, Tom Mahathirath, Ken Naes, Kim Hoffman Feilmeier and Rita Coltrane

Staff:  Cheryl McDade, Alison Gibbens, Tim Gamble, Carol Finnegan, Melanie Fischer, Julianne Kemp, Carla Kenny, and Sharon Kollmar

Guests:  Alicia McCommons, CPN II, Dennis Kuhlmann, CPN II, Michael Gersack, HOA #2 and Sue Innes, The Retreat

B.  Board Meeting Process

Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners.  She indicated that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting’s business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attend the monthly meetings. 

Nuzum made sure that everyone had a copy of the handout outlining guidelines for Homeowner input at Master Association meetings.  She invited guests who wished to speak to indicate so on the sign up sheet.  Homeowners with topics to add to the agenda should sign up for the Open Forum portion of the meeting; guests may also sign up to address a topic that is already on the agenda, and they will be recognized to speak during that agenda item.  The “Additional Homeowner Input” agenda item at the end of the meeting can be used for other questions or comments.

C.  Approval of Agenda

One item was added to the agenda, 6. C. Business Relations.  MOTION by Thompson to accept the agenda with changes noted; seconded by Shul; motion approved and carried.

2. MINUTES – January 20, 2005 Minutes

MOTION by Brummett to accept the January 20, 2005 minutes; seconded by Gibbs; motion approved and carried.

3.  OPEN FORUM

Alicia McCommons spoke on behalf of the residents who are seeking alternative solutions to the commercial development on the land at the northwest corner of Castle Pines Parkway and Monarch, also known as “CC-20”.  The group has had two well attended meetings and is pursuing several possible solutions, including purchase by CPN Metro District; using existing Parks Authority funds, forming a new District to issue bonds; grants; environmental designations, and possible purchase by an investor group.

McCommons noted that the plans for the sub-division of the property are already at the County, with Planning Commission expected to hear the application on March 14, and a mid April date is expected where these plans will be up for approval by Douglas County Commissioners.

McCommons reported that the resident group is working diligently toward researching the details of the various options, and is in the planning phases of a survey that residents would conduct door-to-door, to see if there is overall community support of purchase alternatives.

Nuzum emphasized the need for any survey to be factually accurate.  Stopps asked that cost estimates of expense to buy the land also include analysis of any future losses of tax revenue from commercial development.  Gibb noted that many Romar area residents may raise issues with public funding to buy land when other projects, such as landscape improvements in open spaces, remain outstanding; he suggested that the group might also consider a broader proposal to include funding these other projects.

4.  MANAGEMENT/FINANCIAL

A.  Monthly Financial Report

Monthly financial & Statistics Report

The monthly financial and statistics report for January was distributed along with February payables.  McDade reviewed the financial report for January.  The Association has a total of 3,050 Master Association member homes with a total of 21 closing in January (7 new homes, 13 re-sales and 1 lot).

McDade reported that the 2005 annual billing went out on Tuesday. Payment deadline is March 31, 2005.  A separate mailing will be going to Hidden Pointe residents; under the new contract with Hidden Pointe, the Hidden Pointe HOA will collect the Master Association dues, however we wish to send a direct mail to Hidden Pointe residents to include the billing insert enclosures and have them confirm their information, such as email, in the database. 

Approval of the Financial Report and Payables

Thompson MOTIONED to accept the January Financial Report and the February Payable Report; Stopps seconded; motion approved and carried.

B.  Insurance Hold Harmless Agreement

McDade reported that the Master Association’s insurance company has determined that a Subrogation Agreement would be an acceptable alternative to the Hold Harmless agreements that the insurance carrier had previously requested.  The Master Association’s insurance agent and attorney are working on the final document wording. Gibb stated that he would contact the Daniels Gate Pool Association regarding the new agreement.

McDade communicated she is waiting on the renewal notice for the association’s general insurance policy.  If action is needed prior to next month’s meeting McDade will contact the Directors for approval. 

5.  COMMITTEES - COMMUNITY ACTION

A. Development Referrals

CC20 Update

Nuzum noted that citizen efforts regarding CC20 were covered during the Open Forum.  Stopps said his committee will continue to monitor needed actions though the County referral process.

Commercial Property at Castle Pines Parkway and LaGae Road

Stopps reported that he has not heard or received any additional information on the commercial piece of property on the south west corner of LaGae Road and Castle Pines Parkway.  This item will be removed from the agenda until additional information is received.

LaGae Ranch

Nuzum reported the developer has not closed on the contract to purchase the LaGae Ranch, which extends from just south of the commercial property off of LaGae Road south to Happy Canyon and from I-25 west to the eastern edge of Castle Pines North. This item will be removed from the agenda until additional information is received.

Residential lot next to BP station

Stopps reported he has received a referral on rezoning the vacant lot north of Castle Pines Parkway, between I-25 and the BP service station.  The property is currently zoned for single-family residential and the proposal is to re-zone the land for multi-family residential.  There was discussion that multi-family would be preferred over commercial zoning.  Concern was expressed that if taken to multi family then approval could be that much closer to a commercial designation if applied for.  Thompson indicated that he would like to see rezoning approval revert to the original single family residential zoning if multi family construction was not started in the near future.  Stopps will complete the zoning referral process on this parcel expressing CPN’s concerns and will readdress when the building referral is received.

B. Safety

Nuzum relayed information from Safety Committee Chair Janet Conner.  The South Metro Fire and Rescue District is continuing to work on determining the location of the fire station that was approved with the 4A tax increase in the last election.  Conner also reported that there is no progress on having one of the public safety agencies install a siren system to alert Castle Pines North for future weather-related and other emergencies.  Nuzum noted that the next CPN newsletter should include a story about emergency notification.

Crime statistics reporting is now being done on a monthly basis presented in a new format.  Possible additions to the report for 2005 include 911 tracking.

6. COMMITTEES-MASTER ASSOCIATION

A. Communication.

Publications – Newsletter, Web, Email

The Connection bi-monthly newsletter continues to fund its production costs through advertising.  Delegate Saenger asked whether costs could be reduced by changing paper grade.  We used newsprint a few issues ago and there were issues of print quality, smearing and overall aesthetics.  There is little cost differential for using newsprint instead of our standard paper grade, thus it makes sense to continue using the standard paper grade.

Gibb noted the possibility of producing an electronic version of the Connection.  Gamble stated articles are already reproduced on the website.

It is possible that a survey could be conducted in the future finding out how our community uses the newsletter.

The next cut off date for content contribution for the April/May issue is March 15, 2005.  Contributions can be sent to editor@cpnhoa.org.

Gamble reported that the website statistics for January averaged 378 visits.  Kemp is working with Gamble on an overall update to site content and navigation structure; this will be phased creating standards on how information is posted to the site.  Kemp also reported that work continues on the project to have the sub-HOA web sections re-formatted, displaying the information from the database instead of maintaining this separately.  The goal is to have the HOA pages completed by June, 2005.  Fischer continues to gather information from the sub associations. 

Brummett inquired about the possibility of advertising on the website and it was felt that advertising sales could be considered after the site re-vamp is completed.

Kemp and Fischer have set up several HOA users on the new Email Send program and footers have been added noting the availability of the service.  The terms of agreement are also now built into the email send program assuring all users are aware of usage guidelines.

Gibb reported that Romar HOA members have been very pleased with their HOA site and the Email Send service, and this has allowed the HOA to save money by discontinuing their print newsletter.

Welcome Coffee, community educationRoberts reported the Welcome Coffee on January 25, 2005 was well attended by 35-40 new residents.  She noted we always receive positive feedback and residents are very thankful for the event.  Roberts said that we also received positive press coverage on the front page of the Castle Rock Daily Star that week.  Roberts reported the next Welcome Coffee is tentatively scheduled for the last week in April.  The location will be changed to the CPN Community Center, to accommodate the number of attendees.

Roberts noted, for new residents who are unable to attend the coffee, there needs to be a formalized process for getting the welcome information to them.  Several options were discussed including utilization of the Welcome Wagon, distribution by delegates and sponsorship distribution.  Brummett felt that having business sponsors for initial the welcome packet for new homeowners would interfere with the objective of clearly identifying the Association’s roles.

MOTION by Thompson to not solicit sponsorships for the production and distribution of the New Resident Welcome Packet  having the transfer fee accessed at all CPN closings cover these costs; seconded by Stopps, motion approved and carried.

Roberts announced that she and Sharon Kollmar are working on advertising rates and printing costs for a new community directory. A directory “opt out” form was included in the 2005 billing for residents who do not wish for their phone number to be published in the new directory.  More information will be given on printer quotes at the March meeting.

B. Social Events

Social Events Committee Chairperson, Carla  Kenny, presented the proposal for the 2005 Social Events.  She noted that after attending alternate events in other communities she has new ideas for 2005 including an Adult Wine Tasting Evening, a Summer Movie in the Park, and a Summer Concert in the Park, keeping the traditional Easter Egg Hunt, Annual Garage Sale and Holiday Carriage Ride.  Her cost research on these events will fall below the proposed Social budget for 2005.  Directors and Delgates supported the proposed events and Kenney will proceed with planning the events.

C. Business Relations

This topic has already been discussed in coverage of other topics.

7. METRO DISTRICT

Nuzum communicated that the CPN Metro District has hired Jim McGrady as the new manager for the district.  McGrady started on Monday, and had a brief introduction to Master Association members prior to tonight’s meeting.

Nuzum noted that Metro District Parks and Open Space Manager Charlie Fagan is working on getting bids for this year’s landscaping project along arterial roads.

Roberts announced that the Metro District’s new website, www.cpnmd.org, went live on February 1.

8.  PARKS AUTHORITY

The Parks Authority met this morning and the CC20 Group was present to present information to the Authority introducing the possibly of purchasing the CC20 parcel.

The authority continues to work on the final park plan and acquisition of the remaining pieces of land.

The Parks Authority meets every third Thursday of the month at 8:00 a.m.

9.  OLD BUSINESS

A. Hidden Pointe

Nuzum announced that the Master Association and the Hidden Pointe HOA have finalized language on the new contract, which will replace the original 1999 contractual agreement to revise points of discrepancy and reinforce its legality. Under the terms of the new agreement, residents of Hidden Pointe will pay their Master Association dues through the Hidden Pointe HOA.  Other provisions clarify and formalize Hidden Pointe's rights of participation in Master Association decision-making, access to Master Association services, and responsibility for communicating with current, and future, Hidden Pointe homeowners regarding the relationship. 

MOTION by Stopps to accept the restated 1999 contract verbiage, Amended and Restated Parks Authority Agreement, that was distributed to the board via email earlier this week, seconded by Shul; motion approved and carried.

Once the new contract has been signed, both parties will proceed with the final two steps outlined in the “Memorandum of Understanding,” which was signed in December: dismissing the lawsuit, and developing the necessary legal agreements to give Hidden Pointe residents “full voting membership” in the CPN Master Association. 

B. Signage

There was no new information to report.

C. Air Traffic Committee Update

Shul reported the next air traffic meeting is March 8, 2005 and at this time there is nothing new to report on the “150 Study.”  She reiterated a Centennial Airport representative would be more than happy to come and speak at a forum if we would like to schedule one for the community.

D. School Committee Update

Nuzum reported that Douglas County School District has approved all Rock Canyon High School and Rocky Heights Middle School feeder schools switch to the traditional school calendar for the 2005-2006 school year.  This includes both elementary schools in Castle Pines North, Buffalo Ridge and Timber Trail.  All students and families in this area will be on the same calendar for next school year eliminating multiple schedule conflicts that currently exist.

In addition, the District is moving Timber Trail’s 6^th grade classes to RHMS beginning next school year.  Buffalo Ridge will move 6^th grade classes to RHMS for the 2006-2007 school year.  For next year, families are being offered a choice, to stay at Buffalo Ridge for 6^th grade or to go to RHMS.

This item will be taken off the agenda. 

E. Xcel Update

Nuzum reported the new poles are installed; however, Xcel has not yet begun restoration of the vegetation damaged in the easement area.  Finnegan stated that The Retreat has received complaints. Thompson asked for the names and numbers of the residents who are affected and he will monitor the re-vegetation process which Xcel committed to.

10.  NEW BUSINESS

A.  Senate Bill 100

Shul reported that Senate Bill 100, pending in the legislature, would add regulations for operation of HOA’s.  The news reports regarding the bill focus on stories of homeowner complaints about unreasonable actions by their HOA (such as limitations on flying the flag, and refusal to share financial statements or audits with their members), but there are lesser-known provisions in the bill that could cause problems, or add expenses, for HOA's doing their routine business.  McDade will forward any information the association received to Shul for monitoring.  Gibb and Finnegan reported that their sub-HOA manager is also following the bill, and they will forward information they receive to McDade and Shul.

B. New Goals for 2005

Shul would like to see a legislative committee formed checking and reporting each month on issues that are of interest.

Other issues that need to be looked at in the coming year include the overall direction of the community now that build out is nearing, what to suggest/do with the old school site and how to move forward with CC20.

Thompson would like to see the completion of the “CPN communications package” this year with the website, emails and database updates being completed.

The annual meeting date change was discussed and the meeting will be moved to Tuesday, November 15, 2005, 7:00 p.m. at the CPN Community Center, 7402 Yorkshire Drive.

11.  ADDITIONAL HOMEOWNER INPUT

Thompson stated that he is pleased with the Metro District’s selection of a new Manager and feels new expertise is a good idea.

12.  NEXT MEETING

                        Next Board Meeting:
                        March 17, 2005              7:00 p.m. – Regular Meeting

13.  ADJOURN

MOTION to adjourn by Thompson; seconded by Shul; motion approved and carried. The meeting was adjourned at 9:43 p.m.

Respectfully submitted,Alison Gibbens

Recording Secretary



Approved ___________________________________, 2005



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Secretary                                                               President