1.  CALL TO ORDER

A.  Introductions/Roll Call/Absences

The July 21, 2005 meeting of the CPN Master Association Board of Directors was called to order at 7:03 p.m.  A quorum was established. 

Attendance

Directors present: Linda Nuzum, Sheri Brummett, Doug Gilbert and Maureen Shul

Directors absent: Brian Stopps, Jason Gibb and Bruce Thompson

Delegates present: Mike Riggle, Lane Roberts, Keri Brehm, Bob Micho, Ted Lohr and Barb Saenger

Delegates absent: CeCe Marshall, Brad Greiner, Linda Bohde, Ken Naes, Kim Hoffman Feilmeier, Rita Coltrane and Nancy Clarke

Staff:  Cheryl McDade, Alison Gibbens, Lane Roberts, Tim Gamble, Julianne Kemp and Melanie Fischer

Guests:  Craig Johnson - Stonecroft, Rex Agler - HOA #2 and Linda Piccolo – HOA #2

B. Board Meeting Process

Guests present are aware of the meting process from attending previous meetings.  This portion of the meeting will be skipped in an attempt to give South Metro Fire and Rescue representatives more time on the agenda.

C.  Approval of Agenda

MOTION by Brummett to approve the agenda; seconded by Shul; motion approved and carried

2.  MINUTES – June 16, 2005 Minutes

MOTION by Brummett to accept the June 16, 2005 minutes; seconded by Gilbert; motion approved and carried.

3.  South Metro Fire and Rescue Presentation

South Metro Fire and Rescue District Wildfire Team Representative, Mark Vidmar, along with several other firefighters, came and spoke on wildfire mitigation.  Vidmar had been contacted by resident Don Bobeda, who in the past had coordinated the “Clean Up Colorado” effort along I 25 through his company.  Bobeda’s group is no longer heading this effort and turned to internal CPN needs, specifically wildfire mitigation in our open spaces and neighborhoods.

Vidmar noted that the Cherokee Ranch Fire was a wake up call.  Vidmar introduced a program through Douglas County where county representatives will come out and evaluate the health of surrounding forest and vegetation areas specifically looking at the defensible zone on individual lots.  This program is part of our tax dollars at work and HOA’s and individuals are encouraged to utilize this county service.  The Master Association will notify homeowners about this service via the newsletter and web, and Gibbens will send the information to the sub-associations.

Vidmar also discussed a Colorado State University Forest Service program to assist communities with fire mitigation projects. Matching grants may be available.  A local group needs to be organized to coordinate the work. Bobeda will be at October’s meeting to follow up.

Nuzum noted that part of the agencies’ efforts needs to include clarifying conflicting information about vegetation removal, because many believe that state or county laws prohibit removal of dead scrub oak.   In addition, Senate Bill 100 which just passed into law addresses HOA regulations for homeowners as it relates to wildfire mitigation.

4. OPEN FORUM

A. CC20

Craig Johnson stated that Alicia McCommons had asked Craig to present a report from the citizen committee that is seeking alternative solutions to commercial development for the “CC20” parcel.  CC20 leaders participated in a workshop with Metro District representatives including their Board of Directors.  All district board members present gave their verbal support to look into the feasibility of purchasing CC20.  McGrady has already sent a letter to Village Homes and has not yet received a response.  He has also exchanged phone messages.

Bob Micho, Green Briar Delegate and a Village Homes employee, announced that Village Homes’ management had authorized him to inform this group that Village Homes is working on revising the plan for CC20.  Village is looking at developing approximately 90 patio type homes on this parcel (similar to Bramble Ridge); with possibly some light commercial on a portion of the site.  He stated that Village Homes is not yet ready to make a formal announcement about the plans, but will share the revised plans with the community once the planning progresses further.

The announcement by Micho was new information to those present.  Johnson and Nuzum both requested that Village Homes work with the community in the planning process.  Nuzum provided Micho with contact information for both the Master Association and the CC20 committee.

5.  MANAGEMENT/FINANCIAL

A. Monthly Financial Report

Monthly financial & Statistic Report

McDade distributed and reviewed the monthly financial and statistics reports for June, along with July payables.  The Association has a total of 3,155 Master Association member homes with a record total of 72 closings in June (19 new, 50 re-sale and 3 lots). New-home closings are expected to exceed budget for the year.  McDade reported that the Master Association’s 2005 annual dues collection is in very good shape.  Payments continue to come in and lien filing for 2005 should begin in the near future. 

Overall expenses are on budget, and most budget categories are within expected expenses.  It was noted that the June financial statement reflects the Master Association’s payment of the $20,000 per year that had been budgeted in 2002, 2003, and 2004 for the Master’s contribution to the CPN Metro District’s roadside landscape improvement project.  The Master had held the funds until construction started on the project. As a result, the Community Amenities line item for 2005 financial statements will be over budget for 2005; however, this is offset by the “under budget” amounts for the years when the fund balance was accumulating.

Approval of the Financial Report and Payables

Gilbert MOTIONED to accept the June Financial Report and the July Payable Report; Shul seconded; motion approved and carried.

6.  COMMITTEE-MASTER ASSOCIATION

A. Senate Bill 100 Implementation

Director Gilbert reported for the task force on SB 100 implementation.  Senate Bill 100 was passed on June 6, 2005.  Some of the provisions will go into effect immediately and others will take effect 1/1/06.  This law affects every HOA old or new, CCIOA or pre-CCIOA.  The law supersedes some provisions of HOA Declarations; HOA’s do not need to amend their documents to comply with the law, but if the HOA wishes to change their Declaration, the law reduces the percentage required for approval.

Kemp has attended several SB100 workshops in an effort to gain a better understanding of the bill and its provisions.  Kemp passed out a SB 100 Summary noting that some of the items covered in the new law take effect immediately, including guidelines for HOA regulations related to Xeriscaping; display of flags and political signs; and fire protection measures, including roofing materials and approval of homeowners’ plans for defensible fire space.

More complex provisions take effect in January 1, 2006, and will require all HOA’s to assess and possibly modify their operating procedures. The law requires disclosures and communications with current and prospective homeowners; policies for HOA operations; and procedures for managing covenant enforcement and architectural plan approvals.

Gilbert noted that CPN’s SB100 Task Force would identify the steps needed to meet the January 2006 requirements, and would also look at other changes that could be implemented later for longer-term streamlining.

Nuzum noted that all HOA’s in CPN will still have to do individual work on SB 100 issues and topics, however the Master Association’s task force can provide a forum for collaborating and sharing information, and the group may identify areas where the Master Association can provide tools to assist the sub associations. 

Gilbert and Kemp will be inviting all sub association presidents to a workshop in August.

B.  Communications

Publications – Newsletter, Web, Email

Roberts reported that the August/September issue of The Connection is in production with a total of 52 news stories.  Community and sub association emails continues to go out and sub HOAs are continuing to enroll in the email program.  Gamble reported that web site visitation statistics continue to increase with approximately 526 unique web visits a day.

Welcome Coffee, community education, Sub-association communication

The next welcome coffee will be August 3, 2005.  140 new residents have been invited.  The coffee will be at the CPN Community Center, 7403 Yorkshire Drive, 7:00 p.m.  The event is very positive for our new residents and provides information on our HOA structure, events and master association versus metro district functions.

B.  Social Events

The next CPN Social event is Summer Concert in the Park, Saturday, July 31.  The concert will be at Coyote Ridge Park.

The Master Association will have a booth at Octoberfest and December will bring the CPN Carriage Rides.  All 2005 event descriptions are posted on the website, www.cpnhoa.org.

7.  COMMITTEE – COMMUNITY ACTION

A.  Development Referrals

CC-20 Update

Nuzum noted that citizen efforts regarding CC-20 were covered during the Open Forum.  She further noted that the approval process with the County remains on hold pending a revised drainage design.  Stopps’ Development Review Committee will continue to monitor the County process.

Nuzum further reported that Stopps has received an application for a Cricket cell tower to be located in a proposed new chimney at the north end of the maintenance facility at the Ridge Golf Course.

T Mobil is also planning a new cell tower in the community, which will be a tree structure on Metro District land.  This request has not gone through the county yet.

Stopps has also received an email from a resident of The Estates at Buffalo Ridge about a retaining wall issue.  The Master Association has no authority over this construction and can only voice opinion.

B.  Safety

Nuzum reported for Finnegan that there have been a few incidents related to items being stolen from open garages and cars.  Another email will be sent out reminding residents not to get lazy as the summer months roll on and continue using recommended safety tips.

Installation of the traffic light at the corner of Yorkshire Drive and Castle Pines Parkway is moving forward and should be completed by fall.  The county has already received easement approval from the Metro District to overlap onto metro district property for the project, and is working with HOA#1 regarding removal of the median on Yorkshire, south of the Parkway.

8.  METRO DISTRICT

Nuzum communicated that the CPN Metro District has begun the landscaping project along Monarch to the north, and the Parkway from Monarch east.  These projects should be concluded by the end of August.

At the last District meeting the board voted on selecting a long range water resources planning consultant and is now in the contracting phase.  The consultants will start with a data gathering phase; public meetings will kick off in the fall, and will be followed by a technical analysis and recommendations. 

Nuzum communicated that at the last meeting the Metro Board approved a contract to design a skate park on the well site in Coyote Ridge Park, as an alternative to re vegetation of the well site and as an addition to the amenities we have to offer our teen age group.  This will be the first park addition in four years. 

9. PARKS AUTHORITY

Nuzum reminded everyone that there are two land issues affecting the construction of Castle View Park. One acre, adjacent to the Community Center parking area, is needed to begin phase one of the park. This acre is currently owned by Douglas County.  The other parcel affects the second phase of Castle View Park.

10.  OLD BUSINESS

A.  Hidden Pointe

Nuzum stated that the lawsuit has been dismissed and two agreements remain to be done.  One is an annexation agreement much like other HOA agreements and the other is an amendment to HPs declaration saying that they want to join the Master Association as a voting member.  Nuzum stated that she has a copy of the draft annexation agreement.  McDade noted that HP residents are already in the process of voting on the annexation and amendment.

B.  Signage

Gibbens did not have an update on the sign guidelines and Nuzum noted that new guidelines would need to be reviewed and looked at with SB100 guidelines taken into consideration.

C.  Air Traffic Committee Update

Shul reported that noise complaints continue to be received stressing the importance of residents filing complaints about increased air traffic nuisances and violations.

Shul reported it appears that while the local FAA officials are trying to move things along, the regional FAA office in Seattle has not yet scheduled the next steps.  Discussions will be held on how to best use our congressional delegation in order to put pressure on the FAA to move on this.  This 6-year delay has already resulted in Centennial Airport having to re-do the noise contour maps at considerable time and expense, and the concern is that if delayed for a prolonged period, they will have to go through the procedure again.  Due to the delay, the 6-month public input period is now looking to begin sometime in early 2006.

Residents are encouraged to contact the Centennial Airport Noise Hotline (303-790-4709) for noise complaints. There have been no meetings or further developments on this issue.

D.  Xcel Update

Nuzum reported that Thompson had attended the June 22-24 PUC legal hearing, and that all parties have now filed their written comments on the case. The PUC Staff recommended a technical option that would provide greater reduction in noise nuisance while allowing Xcel to stay within noise statutes previously set. The next step is for the PUC’s Administrative Judge to issue her ruling.

It was noted that the recent power outage that covered CPN and surrounding neighborhoods was due to the Daniels Gate Sub station not being set at correct levels.  Xcel has corrected the problem, and IREA stated that outages of that nature should not happen again.

E.  Daniels Park and Daniels Park Road

Delegate Saenger spoke to Denver Parks who communicated that Douglas County has hired a design firm to work on Daniels Park and Daniels Park Road.  Saenger reported that preliminary plans may be available this fall.  The design team would start the review process by meeting with the Daniels Park committee, comprised of residents from CPN and surrounding neighborhoods, and then move to meetings with HOA’s and the public.

11. NEW BUSINESS

Delegate Micho inquired about the procedure to obtain approval for “No Soliciting” signage to be placed on the Green Briar entry monument.  Several homeowners in Green Briar have asked to have this added.  Micho was informed that the association does have guidelines and submission for approval needs to go through DRC Chair Stopps.  Micho was encouraged to also recommend to residents that they place a “no solicitation” notice on each homeowner’s door as a more effective means of deterring solicitors.  Micho will report back to his community and follow up as needed.

12.  ADDITIONAL HOMEOWNER INPUT

No input.

13.  NEXT MEETING

            Next Board Meeting:

            August 18, 2005                        7:00 p.m. – Regular Meeting

14.  ADJOURN

Alison Gibbens MOTION to adjourn by Gilbert; seconded by Brummett; motion approved and carried.  The meeting was adjourned at 9:23 p.m.

Respectfully submitted,



Recording Secretary



Approved ___________________________________, 2005



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Secretary                                                               President