1.  CALL TO ORDER

A.  Introductions/Roll Call/Absences

The June 16, 2005 meeting of the CPN Master Association Board of Directors was called to order at 7:15 p.m.  A quorum was not established pending the arrival of Director Gilbert. 

Attendance

Directors present: Linda Nuzum, Bruce Thompson, Sheri Brummett, and Doug Gilbert (arrived late)

Directors absent: Brian Stopps, Maureen Shul and Jason Gibb

Delegates present: Mike Riggle, Lane Roberts, Nancy Clarke and Keri Brehm

Delegates absent: Bob Micho, CeCe Marshall, Brad Greiner, Tom Mahatirath, Ken Naes, Kim Hoffman Feilmeier, Rita Coltrane, Ted Lohr and Barb Saenger

Staff:  Cheryl McDade, Alison Gibbens, Lane Roberts, Tim Gamble, Carol Finnegan, Carin Kirkgaard, Julianne Kemp, Sharon Kollmar and Melanie Fischer

Guests:  No guests were present

The meeting will proceed with non action items until a quorum is established.

B. Board Meeting Process

Since there were no guests, it was not necessary to explain the meeting process.

C.  Approval of Agenda

Nuzum proceeded with the meeting following the agenda addressing non action items until we have a quorum.

3. OPEN FORUM

A. CC20

Lane Roberts stated that Alicia McCommons had asked Lane to present a report from the citizen committee that is seeking alternative solutions to commercial development for the “CC20” parcel.  CC20 leaders participated in a workshop with Metro District representatives including their Board of Directors.  All district board members present gave their verbal support to look into the purchase of CC20.  Metro District manager, Jim McGrady, McCommons, Dobbs and Metro District attorney John Hayes will sit on a sub committee to negotiate the asking price with Village Homes.  McGrady has already sent a letter to Village Homes and has not yet received a response.  The Metro District is looking at options for financing if Village Homes would consider selling this property.  McCommons asked Roberts to expressed appreciation to the association from the CC20 group for the continued willingness to look for areas and avenues that can make CPN a better community for our families and future.

5.  COMMITTEE – COMMUNITY ACTION

A.  Development Referrals

CC-20 Update

Nuzum noted that citizen efforts regarding CC-20 were covered during the Open Forum.  She further noted that the approval process with the County remains on hold pending a revised drainage design.  Stopps’ Development Review Committee will continue to monitor the County process. 

LaGae Family Property

As discussed last month, the LaGae Ranch property has been sold to Jack Vickers III.  Vickers has not announced his intentions with the land.  Before any development can take place on the property, Vickers would need to apply for County approval to re-zone the land.  This item will be removed from the agenda until the association receives notice regarding activity on this parcel.

B.  Safety

Installation of the traffic light at the corner of Yorkshire Drive and Castle Pines Parkway is moving forward and should be completed late summer or early fall.  The county has already received easement approval from the Metro District to overlap onto metro district property for the project.

Finnegan reported that crime statistics are remaining steady showing no evident peaks in any one area.

Gibbens reported on the “Keep Kids Alive Drive 25” forum information that was distributed to Delegates earlier in the week.  This program will be hosted by the Douglas County Traffic Division.  In conjunction with this item, Gibbens noted the increase in speeding complaints that the association has been receiving.  Please remind your residents to be cautious of their speed in the residential areas.

McDade noted that the backup onto I-25 has worsened since the realignment of the intersection.  Gibbens will contact CDOT to see what the possibilities are for reinstituting the State Patrolman at the intersection during peak evening hours.

The association is in receipt of wildfire mitigation information distributed by the county.  Gibbens will be sending out duplicated packets to the presidents of each association.

Director Gilbert arrived and a quorum was established at 7:35 p.m.  The meeting went back to the top of the agenda resuming at item 1. C.

1.  CALL TO ORDER

C.  Approval of Agenda

MOTION by Thompson to accept the agenda; seconded by Gilbert; motion approved and carried.

2.  MINUTES – May 19, 2005 Minutes

MOTION by Thompson to accept the May 19, 2005 minutes correcting item 8. to read Parks Authority; seconded by Gilbert; motion approved and carried.

3. OPEN FORUM

This item was addressed earlier in the meeting.

4.  MANAGEMENT/FINANCIAL

A. Monthly Financial Report

Monthly financial & Statistic Report

McDade distributed and reviewed the monthly financial and statistic report for May, along with June payables.  The Association has a total of 3,133 Master Association member homes with a total of 46 closings in May (12 New, 28 re-sale and 6 lots).  We have already received over 96% of total income for the year, due to new homes selling at a faster pace than had been budgeted.    Overall expenses are on budget, and most budget categories are within expected expenses.  It was noted that administrative, financial, and legal expenses are under budget.  The communications category is over budget at this point in the year, however much of this is for work where the expense was expected to be front-end loaded in the first portion of the year, and the overall communications expense is offset by the lower administrative expenses.

McDade reported that the Master Association’s 2005 annual dues collection is in very good shape.  Account Receivables as of 5/31/05 are $39,553.  McDade noted that intent to lien letters should be going out next month. 

Approval of the Financial Report and Payables

Thompson MOTIONED to accept the May Financial Report and the June Payable Report; Gilbert seconded; motion approved and carried.

The meeting continued at this point from where it left off.

6.  COMMITTEE-MASTER ASSOCIATION

A.  Communications

Publications – Newsletter, Web, Email

Roberts reported that the June/July issue of The Connection had many changes that are contributing to improvements to the newsletter and the ability to meet production schedules.  We have a new printer, and will be using a “standard” paper size which is stocked routinely instead of requiring a special order.  Roberts is also working with Kollmar and Gamble to address some past quality issues with advertisements.  Kollmar reviewed advertising statistics for past issues.  The Board reconfirmed the direction that advertising should not exceed 40% of the space in the newsletter.  Nuzum noted the overall response from the June/July issue was very positive.  The next cut off date is July 8, 2005 for the August/September issue.

Kemp passed out an overview of contact and website information as it relates to sub HOA’s.  All HOA contacts and services are now accessible from the CPNHOA web site.  All sub HOA web pages have been converted to the new consistent format.  The contact and service information is now updated in one source, the database, which now also keeps email lists current, newsletter mailings current and email addresses updated.  Kemp will notify sub association boards that the service is now available, and have them validate the information for accuracy. The new service is currently ‘live’ on the web site, and will be formally announced to residents in the fall.

Kemp also presented data on community email alerts noting that 81% of CPN residents have signed up for the program.  Authorized sub association users can now also access emails statistics.

Director Gilbert noted that with the progress the association has made with our email system, could we make our emails more visually appealing.  Kemp noted that as you add graphics to emails your spam score rating increases and right now we have a very low rating in this area.

Gamble reported that web site visitation statistics continue to increase with approximately 550 unique web visits a day.

Welcome Coffee, community education

The next welcome coffee will be this summer.

B.  Social Events

The next CPN Social event is Summer Movie in the Park, Saturday, June 25.  The showing of the “Wizard of Oz” will begin at 8:30 with festivities beginning at 6:00 p.m. at Coyote Ridge Park.

All 2005 event descriptions are posted on the website.

7.  METRO DISTRICT

Nuzum communicated that the CPN Metro District has now been given the okay from the county to begin the roadside landscape project on Castle Pines Parkway and north on Monarch.  The project should be starting soon with and expected completion date in August.  McDade stated that, once improvements begin, she will be forwarding the Association’s funding for this project to the Metro District.  Nuzum also reported that the District is interviewing consulting firms to perform our long-range water resources plan.

8. PARKS AUTHORITY

There was no Parks Authority report. 

9.  OLD BUSINESS

A.  Hidden Pointe

Nuzum stated that the lawsuit has been dismissed and our attorney has drafted an annexation agreement which she is reviewing.  After finalization, it will be forwarded to Hidden Pointe’s Board for review and action.

B.  Signage

Gibbens did not have an update on the sign guidelines.

C.  Air Traffic Committee Update

There have been no meetings or further developments on this issue.

D.  Xcel Update

Xcel has applied to the PUC to increase the power in the eastern line and rebuild the center line to match the eastern transmission lines.  At April’s meeting, the association decided to file an intervention in the PUC case.  In May, the Board decided to take advantage of the PUC’s new Public Hearing process, which allows the Association to have a voice in the case without requiring us to engage an attorney to represent us at the PUC legal hearing.  This approach was discussed at the May board meeting, and following consultation with our attorney, the Board finalized the decision by an email vote on May 25.  Nuzum and Thompson testified at the June 14 PUC public hearing. Thompson will also attend the PUC’s formal legal hearing next week.

E. Senate Bill 100

Nuzum reported that Senate Bill 100 was passed on June 6, 2005.  Some of the provisions will go into effect immediately and others will take effect 1/1/06. Nuzum noted that this law affects every HOA old or new, CCIOA or pre-CCIOA.

The provisions taking effect immediately include guidelines for HOA regulations related to Xeriscaping; display of flags and political signs; and fire protection measures, including roofing materials and approval of homeowners’ plans for defensible fire space.

More complex provisions take effect in January 1, 2006, and will require all HOA’s to assess and possibly modify their operating procedures. The law will require improved disclosures and communications with current and prospective homeowners; adoption of policies for HOA operations; and improvements to procedures for managing covenant enforcement and architectural plan approvals.

The law supersedes some provisions of HOA Declarations; HOA’s do not need to amend their documents to comply with the law, but if the HOA wishes to change their Declaration, the law reduces the percentage required for approval.

Kemp attended a Community Associations Institute workshop this morning in an effort to gain a better understanding of the bill and its provisions.  We will be gathering information from our law firm, Winzenburg, Leff, Purvis & Payne, and Orten & Hindman are offering free seminars on the topic.  Lengthy discussion followed.

MOTION by Gilbert to establish a task force with a reporting date in September to encompass all CPN HOA’s as related to Senate Bill 100 with membership comprised of Master Association and subs Association representatives with Director Gilbert as Chairperson; seconded by Thompson; motion approved and carried.

Gilbert will work this month to establish the task force and will give a brief update next month.  Kemp will provide staff support for this project.

F.  Daniels Park Road

Delegate Saenger was not present to update on Daniels Park and Daniels Park Road.

10. NEW BUSINESS

There was no new business

11.  ADDITIONAL HOMEOWNER INPUT

No input.

12.  NEXT MEETING

            Next Board Meeting:

            July 21, 2005                        7:00 p.m. – Regular Meeting

13.  ADJOURN

MOTION to adjourn by Brummett; seconded by Gilbert; motion approved and carried.  The meeting was adjourned at 9:25 p.m


Respectfully submitted,

Alison Gibbens

Recording Secretary



Approved ___________________________________, 2005



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Secretary                                                               President