1.  CALL TO ORDER

A.  Introductions/Roll Call/Absences

The March 17, 2005 meeting of the CPN Master Association Board of Directors was called to order at 7:00 p.m.  A quorum was established. 

Attendance

Directors present: Linda Nuzum, Maureen Shul, Sheri Brummett, Brian Stopps and Doug Gilbert

Directors absent: Jason Gibb and Bruce Thompson

Delegates present: Lane Roberts, Ted Lohr and Barb Saenger

Delegates absent: Bob Micho, Nancy Clarke, CeCe Marshall, Brad Greiner, Keri Brehm, Tom Mahathirath, Ken Naes, Kim Hoffman Feilmeier and Rita Coltrane, Mike Riggle

Staff:  Cheryl McDade, Alison Gibbens, Melanie Fischer and Julianne Kemp

Guests:  Alicia McCommons, CPN II, Rex Agler, HOA #2 and Linda Piccolo HOA #2

B.  Board Meeting Process

All guests present were aware of the meeting process and this portion of the meeting was not necessary.

C.  Approval of Agenda

MOTION by Brummett to accept the agenda; seconded by Gilbert; motion approved and carried.

2. MINUTES – February 17, 2005 Minutes

MOTION by Stopps to accept the February 17, 2005 minutes; seconded by Brummett; motion approved and carried.

3.  OPEN FORUM

A.  CC20

Alicia McCommons spoke on behalf of the residents who are seeking alternative solutions to commercial development for the land at the northwest corner of Castle Pines Parkway and Monarch, also known as “CC-20”.

McCommons distributed the informational brochure and survey that committee volunteers are canvassing neighborhoods with.  In preparation, the CC-20 Committee has conducted several meetings to inform volunteers of accurate information about the possibilities that exist for the parcel and its current status.  The group is seeking to determine CPN residents’ interest in pursuing several possible solutions, including purchase by CPN Metro District; using existing Parks Authority funds, forming a new District to issue bonds; grants; environmental designations, and possible purchase by an investor group.  McCommons stated the committee would like to complete the survey by 3/27 but that it may take longer to complete. 

Jonette Browneyes has asked Douglas County Open Space for financial assistance for the site.  They were supportive but indicated that they can not participate when the parcel at the Planning Department for subdivision review.

McCommons stated the Douglas County Planning department has postponed the date for Village/Pinark to present to the county Planning Commission.  The Planning Department staff has asked Village/Pinark to revise their plan to address county concerns regarding drainage. The earliest that new hearings could be scheduled would be Planning Commission on April 25, 2005, and presentation to the County Commissioners to follow in mid May. 

McCommons reported that Village Homes/Pinark is still willing to sell the entire parcel. McCommons’ committee will attend the next Metro District meeting on Monday, March 21, 2005 to discuss the survey and present their the proposal to the District.

B.  Sub association covenant enforcement

Barb Saenger, PineRidge Delegate, requested to speak at this time.  Saenger expressed the Pine Ridge HOA’s desire to explore the possibility of working with other sub associations in CPN to contract out covenant enforcement to a third party.  Some of the delegates present at the meeting indicated that their sub-association might be interested in that approach.  Any interested sub association should contact Saenger at pineridge-master@cpnhoa.org

4.  MANAGEMENT/FINANCIAL

A.  Monthly Financial Report

Monthly financial & Statistics Report

The monthly financial and statistics report for February was distributed along with March payables.  McDade reviewed the financial report for February.  The Association has a total of 3,061 Master Association member homes with a total of 20 closing in February (12 new homes, 5 re-sales and 3 lots). 

McDade reported that the Master Association’s annual dues invoices had been mailed on 2/15/05, and payment is due by March 31, 2005.  As of 2/28/05, the association had already processed payments totaling $109,451.  For any accounts that remain outstanding after the due date, second notices will be sent out April 15, 2005 with the late fee of $50 assessed.

Approval of the Financial Report and Payables

Brummett MOTIONED to accept the February Financial Report and the March Payable Report; Stopps seconded; motion approved and carried.

B.  Insurance Waiver Agreements

The Master Association’s insurance company has determined that a Subrogation Agreement would be an acceptable alternative to the Hold Harmless agreements that the insurance carrier had previously requested.  McDade reported that our attorney and the attorney for Forest Park HOA and The Retreat HOA have approved the new Waiver of Subrogation.  McDade will follow up regarding the associations that still need to sign the agreement, HOA #1 and Daniels Gate Recreation Association.

C.  Insurance Renewal Status

McDade communicated she renewed the Association’s general insurance policy at an annual cost of approximately $3277.00 which is in the same range as last year.  This amount assumes that we are able to obtain signed Waiver of Subrogation agreements from the remaining associations.

5.  COMMITTEES - COMMUNITY ACTION

A. Development Referrals

CC20 Update

Nuzum noted that citizen efforts regarding CC20 were covered during the Open Forum.  Stopps said his committee will continue to monitor needed actions though the County referral process and there has been good county communication about the ever changing hearing dates. 

B. Safety

Nuzum relayed information from Safety Committee Chair Janet Conner.  The South Metro Fire and Rescue District is continuing to work on determining the location of the fire station that was approved with the 4A tax increase in the last election.

Nuzum also noted that the County has started the project to install a traffic signal at Yorkshire and Castle Pines Parkway.  These projects typically take about a year to complete.  Gibbens will check with the County regarding status of this project. 

6. COMMITTEES-MASTER ASSOCIATION

A. Communication.

Publications – Newsletter, Web, Email

The April/May issue of The Connection is in the process of being put together for publication.  The cut off date was March 15.  Roberts will be laying out this issue.

Website clean up continues with an overall update to site content and navigation structure; this will be phased creating standards on how information is posted to the site. The project’s goal is to have the sub-HOA web sections re-formatted, displaying the information from the database instead of maintaining this separately.  All HOA’s will have their own page with standardized formatting in reader friendly views for all association users.  Kemp also reported that HOA #1 will be the pilot association as they already have extensive information in all areas that can be used for the initial testing.  The program is scheduled to be live and running by mid year.

Several HOA users have been set up on the new Email Send program and footers have been added noting the availability of the service.  The terms of agreement are also now built into the email send program assuring all users are aware of usage guidelines.

Roberts noted that a community wide email will be going out tomorrow highlighting the Easter Egg Hunt, I-25 construction updates, community bulletin board updates and Xcel updates.

Welcome Coffee, community education

Roberts reported the next Welcome Coffee is tentatively scheduled for Wednesday, April 27, 2005 at the CPN Community Center.  Roberts will be inviting residents who closed in January, February and March.  The community center should provide more room for attendees and introduce them to one of the amenities offered in CPN.

CPN Directory

Roberts reported that she and Kollmar have met with two printers and are receiving quotes for the same type of design as previous directory’s, six basic tabs, 100-135 pages and spiral bound.  Research still needs to be done on the advertising structure.  Anyone with suggestions on printing options should contact Roberts, Roberts@cpnhoa.org  Roberts and Kollmar will continue to work on estimates and update numbers next month.

A directory “opt out” form was included in the 2005 billing for residents who do not wish for their phone number to be published in the new directory.

B. Social Events

The Easter Egg Hunt is this Saturday, March 19, 2005, at Coyote Ridge Park, 10:00 a.m. SHARP!  Social Events Committee Chairperson, Carla  Kenny, has also scheduled an alternate location in case of inclimate weather.  Nuzum reported that all events for 2005 now have a set date, and event descriptions are posted on the website.

7. METRO DISTRICT

Nuzum communicated that the next CPN Metro District meeting is Monday night, March 21, 2005.  Discussion topics for this meeting include 2005 water rates and watering schedule.

The arterial road landscaping projects that have been pending now have county approval after landscaping adjustments were made at the request of the Metro board and new county requirements were included.  The winning bidder re-bid the project’s new design and is expected to begin this spring with completion later in the summer.

8.  PARKS AUTHORITY

The Parks Authority met this morning and is continuing with planning and acquisition of the remaining pieces of land for Castle View Park.

The CC20 citizens’ group attended this morning’s Parks Authority meeting to discuss the option of using existing Parks Authority funds to purchase CC20, and defer the construction of Castle View Park.  The Parks Authority would like the Master Association’s feedback on another idea, to obtain financing to complete the park project all at once and include the land purchase of CC20, with the current 70% funding from the Master Association annual dues being used to underwrite the financing.  Stopps stated that he would like to see the Association dues go back to $100 and not continue acting as a transfer agent for the Parks Authority funding passing the responsibility to the Metro District.  Nuzum stated that the Master Association could not make any firm decisions about this option until the project and funding options can be analyzed further.

9.  OLD BUSINESS

A. Hidden Pointe

Nuzum announced that the Master Association and the Hidden Pointe HOA have finalized, signed and recorded the new contract, which will replace the original 1999 contractual agreement to revise points of discrepancy and reinforce its legality. Under the terms of the new agreement, residents of Hidden Pointe will pay their Master Association dues through the Hidden Pointe HOA.  Other provisions clarify and formalize Hidden Pointe's rights of participation in Master Association decision-making, access to Master Association services, and responsibility for communicating with current, and future, Hidden Pointe homeowners regarding the relationship. 

Both parties will proceed with the final two steps outlined in the “Memorandum of Understanding,” which was signed in December: dismissing the lawsuit, and developing the necessary legal agreements to give Hidden Pointe residents “full voting membership” in the CPN Master Association.

The goal is to have this wrapped up by summer allowing Hidden Pointe to vote at the next annual meeting. 

B. Signage

Gibbens presented the latest revision of the updated sign guidelines.  Gibbens noted that the County retains responsibility for regulating signs in the easements along the major roads in the community, and that CPN regulations would apply to other portions of the community.  The draft is closer to its final form however; input is needed to advance further, particularly as it relates to enforcement responsibility and processes.  Brummett, Shul and Lohr volunteered to help in refining the draft.  Updates will be made next month.

C. Air Traffic Committee Update

Shul reported the air traffic study that was recently conducted had incorrect information and Centennial is being asked to resubmit numbers to the FAA with the help of representatives from DIA.

D. Xcel Update

Nuzum reported Xcel has begun restoration of the vegetation damaged in the easement area and the next community email will include Xcel contact information for residents who have restoration questions or complaints.  Thompson and Fagan will be monitoring the process.

Xcel has applied to the PUC to increase the power in the eastern line and rebuild the center line to match the eastern transmission lines.  Xcel did not provide the Association the notification they are required to do.  If we wish to intervene in this case, the intervention request must be filed by March 21. After that action, we can determine our approach to the case.  The legal costs for taking the case to hearing would be similar to the previous PUC case, and similar to the amount that we had budgeted for the insurance increase if the subrogation agreements were not signed by all HOA’s. 

MOTION by Shul to intervene with Xcel’s PUC application; seconded by Brummett; motion approved and carried.

E.  Senate Bill 100

Shul reported that Senate Bill 100, pending in the legislature, would add regulations for operation of HOA’s.  The Senate has passed the bill with amendments that addressed some but not all concerns.  Shul will attend the House committee hearing which is scheduled for next week.

10.  NEW BUSINESS

A. Other Legislation

Shul noted that recent publicity regarding sexual offenders in Colorado and around the country has led to inquiries about what can be done to publicize the list of offenders.  She noted that current law allows local law enforcement agencies to make lists available to citizens upon request, and the legislature is currently considering new legislation that would allow them to disseminate the information on their web site. 

11.  ADDITIONAL HOMEOWNER INPUT

12.  NEXT MEETING
No input.

                        Next Board Meeting:
                        April 21, 2005              7:00 p.m. – Regular Meeting

13.  ADJOURN

MOTION to adjourn by Brummett; seconded by Shul; motion approved and carried. The meeting was adjourned at 9:36 p.m.

Respectfully submitted,Alison Gibbens

Recording Secretary



Approved ___________________________________, 2005



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Secretary                                                               President