1.  CALL TO ORDER

A. Introductions/Roll Call/Absences

The September 15, 2005 meeting of the CPN Master Association Board of Directors was called to order at 7:07 p.m.  A quorum was established. 

Attendance

Directors present: Linda Nuzum, Sheri Brummett, Doug Gilbert, Maureen Shul, Brian Stopps and Bruce Thompson

Directors absent: None

Delegates present: Lane Roberts and Ted Lohr

Delegates absent: CeCe Marshall, Brad Greiner, Linda Bohde, Ken Naes, Kim Hoffman Feilmeier, Rita Coltrane, Nancy Clarke, Bob Micho, Keri Brehm, Mike Riggle and Barbara Saenger

Staff:  Alison Gibbens, Lane Roberts, Tim Gamble, Carin Kirkegaard and Melanie Fischer

Guests:  Rex Lucas – CPN II, BrambleRidge

B. Board Meeting Process

Guests present are aware of the meting process from attending previous meetings.  This portion of the meeting will be skipped.

C.  Approval of Agenda

MOTION by Brummett to approve the agenda; seconded by Thompson; motion approved and carried.

2. APPOINTMENT FOR BOARD VACANCIES

MOTION by Thompson to appoint Maureen Shul to fill the vacant Vice President position until the December board meeting when officers are elected for 2006; seconded by Brummett; motion approved and carried.

MOTION by Thompson to leave the vacant Director position open until after the Annual Meeting and Director election in November; seconded by Shul; motion approved and carried.

3. MINUTES – August 18, 2005 Minutes

MOTION by Brummett to accept the August 18, 2005 minutes; seconded by Thompson; motion approved and carried.

4. OPEN FORUM

A. Referenda C and D

Resident Lucas inquired if the Association had an opinion on Referenda C and D.  Nuzum noted that the Master Association has not taken a position on the ballot issues, but is publicizing the election and opportunities for voters to learn more about the issues.  Gilbert noted that supporters of the referenda are walking across Colorado, and will be stopping in Castle Pines North on Saturday, September 17, and in Castle Rock on Sunday.  Nuzum noted that a pro-and-con debate will be held in Castle Rock on September 26.  Shul will follow-up with Lucas on any other known events about the referenda.

5.  MANAGEMENT/FINANCIAL

A. Monthly Financial Report

Monthly financial & Statistic Report

In McDade’s absence, Gibbens distributed and briefly reviewed the monthly financial and statistics reports for August, along with September payables.  The Association has a total of 3,174 Master Association member homes with a total of 42 closings in August (6 new, 35 re-sale and 1 lots). Most noteworthy is that the association has now met the New-home closings budget for 2005 and new home closings for the remainder of the year will be in excess of the budget.  Gibbens reported that the Master Association’s 2005 annual dues payments continue to come in and lien filing for 2005 should begin in the near future.

Approval of the Financial Report and September Payables

Thompson MOTIONED to accept the August Financial Report and September Payables; Brummett seconded; motion approved and carried.

Gibbens also distributed the auditor’s Review for 2004 and asked that board members read this for discussion next month.

6.  COMMITTEE-MASTER ASSOCIATION

A. Senate Bill 100 Implementation

Nuzum reported that the Master Association staff and Senate Bill 100 task force are continuing to work on implementing the requirements of the new law.   Shul reported that the task force meeting last evening was well attended, with representatives from the Master Association and several sub associations.  At the meeting, all attendees confirmed their understanding that each Association is responsible for implementing SB100 for their own Association, but agreed that it is extremely valuable to use the task force as a forum to understand the requirements and share information.

At last night’s meeting, Kemp presented the group with a checklist of SB100 requirements, required policies, and a timeline for the Master Association’s implementation; the sub-HOAs may also use these lists as a starting point for their own compliance efforts.  In addition, the Master Association’s attorney attended, answered numerous questions about the bill, and reviewed a template that his firm has prepared as a starting point for the seven required policies.  He will customize the policies for fit with the Master Association’s governing documents; sub-HOAs were advised that they need to consult their own attorney for legal advice and development of policies specific to their own Association’s governing documents.

Nuzum noted that the greatest Board involvement will involve review and adoption of the Policies.  Many of the other compliance action items relate to administrative or operational procedures; Kemp will work with the Master Association staff to implement these items, and sub-HOAs should work with their own management companies.

Nuzum passed out copies of the materials from last night’s meeting, and requested that board members review the documents and contact Kemp with any questions or comments.  Over the next few weeks, Kemp and core members of the task force will be working with the Master Association’s attorney and staff to draft customized policies that are consistent with the Master Association’s governing documents and procedures.  These draft versions will be presented at next month’s board meeting, then will be revised based on any feedback.  Proposed policies will then be presented at the Annual Meeting, revised based on any feedback, then adopted by the new Board at the December board meeting.  This will enable the Association to meet the January 1, 2006 deadline.  Future Boards may revise the policies at later dates if desired.

Shul distributed a written statement of the SB100 committee’s Scope and Objectives that was reviewed at last night’s meeting.  Gilbert welcomed this statement as clarification of the scope and objectives of the committee but does not support Master Association legal dollars going to help sub associations and stressed that we should tightly focus on Master Association needs at this time in order to meet the January 1, 2006 deadline.  Lohr and Roberts disagreed; citing the sub association’s ability to sit in on the Master Association meetings is most helpful to sub associations and does not conflict with the Master Association’s focus for SB 100 compliance. Nuzum noted that the Master Association’s staff and attorney are already focusing their efforts on deliverables for the Master Association, and that the Scope document puts that clarification in writing.

MOTION by Thompson to delete the top bullet in section 2, “Master Association’s Core Team’s work for defining requirements and implementation steps is also shared with Sub-HOA Presidents, managers, etc.”; seconded by Brummett; motion approved and carried.

MOTION by Brummett to adopt the revised SB100 Committee: Scoop and Objectives; seconded by Thompson; motion approved and carried.

B.  Communications

Publications – Newsletter, Web, Email

Roberts reported that she is in final production for the October edition of the Connection.  This issue was expanded to 28 pages to accommodate additional advertising related to the upcoming holiday season.  Roberts noted that it has been very productive to have Gamble handle the technical processing of the ads.  She also reported that there will be a community email going out tomorrow.

Gamble reported that he has been working with BristleCone Patio Homes HOA on posting their documents to the web and site visitations continue to be strong with an average of 547 hits per day.

Welcome Coffee, community education, Sub-association communication

The next Welcome Coffee is scheduled for November 9^th at the CPC Community Center.  The event provides information on our HOA structure, Master Association vs. Metro District functions, and other information useful to newcomers.

B.  Social Events

The Master Association will have a booth at Octoberfest.  After that, the next Master Association event is the December Carriage Rides which will be held within the HOA #1 neighborhood this year.  The event is scheduled for additional days this year in an effort to accommodate more CPN residents.  Event dates are December 5, 6, 7, 12, 13 and 14 from 5:00 p.m. to 9:00 p.m. with adult rides being $6.00 per person, children $4.00 and children two and under free (lap kids).  Reservations will start being accepted October 24 both online or by phone.

All 2005 event descriptions are posted on the website, www.cpnhoa.org.

7.  COMMITTEE – COMMUNITY ACTION

A.  Development Referrals

CC-20 Update

Nuzum reported that Roberts has talked with Village Homes’ planning staff.  They are in the process of bringing a new plan for CC20 to the county, to replace the previous plan which had called for seven commercial lots. Village Homes will present a revised plan to the CPN community once they have finished working with County staff to finalize a proposal.  Stopps’ Development Review Committee will continue to monitor the County process.

Stopps reported that he has received a referral for development on the lot just south of Big O Tires and just north of the apartment complex.  The request was for a 5’ setback versus the standard 20 – 30 foot setback, allowing for a larger building and larger parking area.  Stopps has replied that the association did not support setting a precedent to allow variances on setbacks that separate commercial and residential development.  As soon as a ruling is made he will report back.

The Master Association received a complaint from a Forest Park resident.  There are two lots on Castle Point Lane that have been left partially unfinished for well over a year.  These lots represent a safety hazard and are a violation of CPN Guidelines.   Contact has been made with the county, our attorney and the Forest Park President and management company on how best to get the current owner to comply with regulations and finish construction on the property in a timely manner.

MOTION by Gilbert to authorize Stopps to work with Payne on the completion process if deemed necessary; seconded by Thompson; motion approved and carried.

B.  Safety

Nuzum reported that there have been a few burglaries in the area, and that the Romar HOA has been using the email system to alert their residents.  Finnegan will pursue details and the Master Association will issue a community-wide alert as appropriate.

8.  METRO DISTRICT

The Metro District’s landscaping project along Monarch to the north, and the Parkway from Monarch east, is scheduled for final walk through the end of September.

Nuzum reported the Metro District will hold a public meeting scheduled for November 7^th, 7:00 p.m. at the Community Center.  This meeting will deal with water resource planning.  All residents are invited to attend.

9. PARKS AUTHORITY

Nuzum reminded everyone that there are two land issues affecting the construction of Castle View Park. One acre, adjacent to the Community Center parking area, is needed to begin phase one of the park, and the Parks Authority is continuing to work with Douglas County to transfer the land.  The other parcel affects the second phase of Castle View Park.

Nuzum noted that last month, Mark McDade had indicated his desire to resign as the Master Association’s Representative to the Parks Authority Board as soon as a replacement could be found.  Meetings for the Parks Authority are held on the same Thursday (third Thursday of the month) as the Master meeting at 8:00 a.m. here at the CPN Community Center. Director Thompson volunteered for the position. 

MOTION by Brummett to accept Bruce Thompson as CPN Master Association Representative to the CPN Parks Authority Board; seconded by Shul; motion approved and carried.

10.  OLD BUSINESS

A.  Hidden Pointe

Nuzum noted she has not heard from the Hidden Pointe HOA regarding their status on approving the annexation.  She will follow up with them, as this needs to be completed if they wish to have voting status at the Master Association’s annual meeting in November.

B.  Signage

Gibbens did not have an update on the overall sign guidelines and Kemp continues to work on the political sign aspect as it relates to SB100.

Gibbens noted that the Master Association has received a complaint that the entrance signs to Royal Hill are in need of repair.  Gilbert reported that the HOA #1 Board is budgeting for this item and will address it after traffic signal installation at this corner is complete.

C.  Air Traffic Committee Update

Shul attended the most recent air traffic meeting and reported that the NTSB is investigating recent air craft accidents, but that the airport does have a low accident ratio for the traffic volume.  The FAA’s “150” noise impact study is currently stalled.  Residents are continually encouraged to contact the Centennial Airport Noise Hotline (303-790-4709) for noise complaints.

D.  Xcel Update

Thompson reported that there has not been a ruling on Xcel at the Judges level yet. 

E.  Daniels Park and Daniels Park Road

Nuzum reported for Saenger.   Denver and Douglas County are continuing to work on creating plans.  They will present plans to the small group for feedback prior to holding public meetings.  Various means of funding are being investigated and historical grant money is being sought.

F.  Douglas County Follow Up

Gibbens will set up a work session to follow up on the need for evacuation planning for our community.  Nuzum, Shul, and Janet Conner will attend. 

New Douglas County Sheriff Weaver will attend our November meeting to continue discussion of public safety issues that were raised during his visit in August.

Gilbert suggested that the next steps on traffic and road issues, including noise mitigation, be handled after the new Master Association directors are elected in November.  This will coincide with the completion of many of the high-priority traffic safety issues that the Safety Committee had previously identified, so it will be good timing to identify the next round of issues to be addressed.

Director Gilbert asked that the association staff follow up with the county on a listing of citizen advisory boards.  Gibbens will report on at the next meeting.

11. NEW BUSINESS

A.  Annual Meeting Preparation

Gibbens reported that all annual meeting correspondence has been mailed and we are awaiting return of Delegate verifications.

Nuzum noted that three Director positions are up for election at the November 15 Annual Meeting.  Stopps indicated that he would not run again.  Brummett and Nuzum reported that they are undecided.

All delegates will be emailed on the need for new members to step up and help with the leadership of CPN.

Gibbens noted that Sheriff Weaver will be a guest at our annual meeting. At October’s meeting we will discuss the topics we would like him to be prepared to address.

12.  ADDITIONAL HOMEOWNER INPUT

No input.

13.  NEXT MEETING

Next Board Meeting:

October 15, 2005             7:00 p.m. – Regular Meeting

14.  ADJOURN

MOTION to adjourn by Stopps; seconded by Gilbert; motion approved and carried.  The meeting was adjourned at 9:15 p.m.

Respectfully submitted

Alison Gibbens

Recording Secretary



Approved ___________________________________, 2005



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Secretary                                                               President