CASTLE PINES NORTH MASTER ASSOCIATION
Approved - MINUTES
BOARD OF DIRECTORS MEETING
7:00 P.M. – December 6, 2007
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
At 7:03 p.m., President Shul called the meeting to order with a quorum present.
Attendance
Directors present: Maureen Shul, Dave Necker, Jennifer Havercroft-Miller, Rex Lucas, Kim Hoffman, and Anna Mallinson
Directors absent: Doug Gilbert
Delegates present: Shirley Beer-Powell, Joan Millspaugh, Cheryl McDade, Carol Langley-Finnegan, Barb Saenger, and Bruce Thompson
Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, John Owens, Brian Stopps, Jade Goldfogel, Nancy Clarke, Lynn Stevens, and Jeff Graser
Staff: Tim Gamble, Alison Gibbens, Cheryl McDade, and Lane Roberts
Guests: Royann Cygan – The Hamlet, Earl Millspaugh – Bristle Cone Patio Homes, Ted Lohr – Bristle Cone Patio Homes, Eva Mitchell and Dick Lichtenheld – HOA #1, Galen Crowder - HOA #1
B. Board Meeting Process
Guests present were given a copy of the Homeowner Input Guidelines.
C. Approval of the Agenda
MOTION by Havercroft-Miller to approve the agenda; seconded by Lucas; motion approved and carried.
2. MINUTES – October 18, 2007 Minutes
MOTION by Lucas to accept the October 18, 2007 minutes correcting delegates in attendance; deleting Rita Coltrane and Susan Jacobson; adding Cheryl McDade and Carol Langley-Finnegan. A minor change was made in section 1. B. and section 8. A. was corrected to read, “in fact, have been $200, there was no error and the amount of the check issued was verified as $200”. Seconded by Necker, motion approved and carried.
3. OPEN FORUM
Earl Millspaugh requested, on behalf of the CPN Election Commission, that the CPN Master Association advance the commission and amount not to exceed $200 so the commission could join the Colorado Municipal League. Shul noted that in a previous meeting with League representatives, they stated that the first year would be free. Shul asked Millspaugh to follow up on that and get back with Shul.
4. OFFICER ELECTION
Shul requested that this item be table until January when there should be a full board present.
5. METRO DISTRICT
Ted Lohr, president of the Metro District board of directors, provided an update on Metro activities.
The inclusion agreement for the LaGae Development is complete and the district is waiting on a couple of attachments before it can be signed. The District continues to work on interconnect projects and is working with the Town of Castle Rock and Castle Pines Village to form a water authority. The 2008 Metro District Budget meeting is next Monday and the proposed budget has increases slated in all areas except storm sewer. Shul encouraged all to attend this important meeting.
Shul questioned Metro District representatives about the one million dollars that the Master Association and Parks Authority believe is set aside for parks in the area. Lohr noted that yes, this money is set aside but it is not guaranteed to go to parks in the area and the direction the money would take would be determined by the area of greatest need.
Shul also questioned District representatives, to help eliminate rumors, if they were knowledgeable if the district is working to overturn the incorporation election results. Those present stated that they were not aware of this through the Metro District.
Permanent Restroom Installation
Lohr noted that the installation of the permanent restrooms at Metro District parks is in process.
Park Usage Report
Shul stated that she has received the park usage report as requested.
Weed Mitigation
The weeds under the Xcel lines were sprayed and this issue has been addressed.
6. PARKS AUTHORITY
Cygan reported that two recent events affecting the Parks in Castle Pines North have occurred. One is the incorporation of the City of Castle Pines North and the other is the final approval and start of the Walgreens development.
Cygan reviewed the history of parks in the area ending with the fact that we now have two sites for additional parks in Castle Pines North. Cygan reported that all of the obstacles are out of the way for the development of Castle View Park. The Parks Authority is asking the Master Association for an opinion on proceeding with the development of Castle View Park in 2008. Cygan noted that the authority is looking at several issues that will surround the pros and cons of having two parks. Since the Parks Authority is still doing research, Shul asked that an additional report be given in January with more detail before the board provides a resolution on this topic. Ideally, there would be two parks. This item will be tabled until next month.
7. CPN INCORPORATION
A. Update – Shul
Shul reported that the Election Commission is working fast to put together the upcoming election for City officials. The election is scheduled for February 12, 2008 and includes voting on a mayor, 6 council members, a treasurer and city clerk.
There will be three voting wards with 2 council members representing each ward. Dick Lichtenheld will be serving as interim City Clerk.
Information about the election will be communicated as it becomes available. The Master Association will also be holding candidate forums for those running for office.
8. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly Financial & Statistic Report
MCDADE distributed the monthly financial and statistics report for September and October. There were 14 closings in September 2007 (14 resale’s) and 9 closings in October 2007 (9 resale’s). Annual dues invoices were mailed to members February 15, 2007 and as of October 31, accounts receivable are down to $25,294. The cash balance is down for a total balance of $55,155 as of October 31. The net amount owed to the Master Association from CPNPC is $181,326 as of October 31, 2007.
Thus far, the Master Association has collected 98% of our entire 2007 budgeted dues revenue. The budgeted financial situation continues to be good; however, the Association’s cash balance appears to be at a level that may only carry us through the end of the year. The decision to temporarily defer paying Castle Pines Parks Authority and Icenogle, Norton, Smith and Bleiszner has improved the cash situation.
McDade followed up on a request by E. Millspaugh from the October meeting calling to question whether or not the items specific to the incorporation effort were excluded from the financials. McDade noted that incorporation expenses are considered a loan to the Castle Pines North Preservation Committee and cannot be excluded from the financials and are set up as a receivable on the Master Association Balance sheet.
MOTION by Necker to approve the September Financial and Static Report; seconded by Havercroft-Miller; motion approved and carried.
MOTION by Havercroft-Miller to approve the October Financial and Static Report and the December payables; seconded by Lucas; motion approved and carried.
B.2008 Budget Approval
There were no questions or discussion about the 2008 proposed budget.
MOTION by Havercroft-Miller to accept the 2008 budget as presented; seconded by Necker; motion approved and carried.
9. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported that the December/January Connection is in homes and the communications group met this morning to go over the February/March issue. The 2008 production schedule is also available.
CPN Mailing List
Roberts stated that South Suburban Parks and Recreation has requested a copy of the Associations residential mailing list. The Master Association currently will sell a one use only list if requested and the list must be sent to a printer who will ensure that the copy is used only once for the requested mailing purpose. McDade noted that the county has the same records for sale. The Board directed Roberts and McDade to continue with the current policy and procedures that are in place.
Website
Gamble reported a slow-down on the website, with approximately 988 unique visitors to the website daily. He sees 2008 as a year for housecleaning the website.
Email Requests
A community e-mail is to be sent this week.
Welcome Coffee
The next welcome coffee will be sometime the first half of next year. Roberts stated that, considering the focus of the Welcome Coffee, there will be a transition of the coffee from the Communications group to the Social/Business in the Pines groups. This transition will begin the first quarter of next year and Roberts sees there being two coffees a year from now on.
B. Business in the Pines
Update
This item will be reported on at the January meeting.
10. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
Bill Ader, Master Association Design and Review chairman, is following the request by the Association to realign the sidewalk that was installed next to the street on Monarch.
CC-20 Inclusion Agreement
Gilbert is working on this item and it should be final in January.
Walgreens Commercial Area
There was nothing new to report on except that bulldozers are on the property and dirt moving began this week.
LaGae Ranch Update
There was nothing new to report on this topic.
Castle Pines Business Building
Construction has begun on this project and the Association will follow its progress.
Commercial Site – Village Square Drive
There has been no new information on this item and it will be taken off the agenda until there is activity.
B. Safety Committee
Community Safety Issues
Shul reported that a Buffalo Ridge Elementary parent group brought to the attention of the Master Association that the intersection of Monarch and Oxford Drive has become a very dangerous location for BRE students to cross. This group has been instrumental in helping get this safety issue addressed. The Master Association, along with concerned parents, is now working with Douglas County, the CPN Metro District, and the school principle to make this a safer place for students to cross.
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
There have been several burglaries in the area over the last 45 days and the investigation of these crimes is ongoing as reported by Langley-Finnegan. She reminded residents to call the sheriff’s office if you question any suspicious behavior in the area.
Langley-Finnegan reported on the accomplishments of the Community Safety Volunteer Program over the past year.
South Metro Fire and Rescue
Shul reported SMFR continues to explore the possibility of partnering with Parker Fire Department. A study is underway that should be completed March 1, 2008.
C. Air Traffic Committee Update
Shul stated there is no new news in this area.
11. OLD BUSINESS
A. Daniels Park and Daniels Park Road
Saenger reported there was no update in this area.
B. Xcel Energy Transmission Line Upgrade
Bruce Thompson reported that the unsightly Xcel poles at the top of Coyote Ridge Park caught not only residents by surprise but him also. Thompson expressed the community’s dissatisfaction of the poles to Xcel and they will look into alternatives and get back to Thompson in January. Thompson expects to be able to report at next month’s meeting and will be seeking direction from the Master Association on how to proceed.
Shul suggested community meetings as a way to also communicate to Xcel the dissatisfaction of residents. Meeting dates and time will be coordinated in the next two weeks.
C. Fencing – Canterbury Broadwick HOA
Jim Greathead was at the October meeting requesting a continuation of fencing along Castle Pines Parkway. He was not present to report on the current status and will be taking off the agenda until there is a need to add back on this topic.
12. NEW BUSINESS
A. – The Master Association Board will be having a work session at Necker’s home in the next month.
B. – The Master Association has been in receipt of an inquiry about Douglas County making a change to the halfway house and group home regulations. Roberts will follow up on this item.
C. – Havercroft-Miller thanked Gibbens and Fagan for their effort in helping the North Lynx HOA get no solicitation signs installed at the entrances to their neighborhood.
13. ADDITIONAL HOMEOWNER INPUT
Galan Crowder, introduced himself and wanted to make those present aware of the upcoming CPN Metro District meeting on December 10, 2007. He encouraged everyone to attend the Metro’s budget hearing at 6:00 p.m. and the regular meeting right after. He was concerned about increases in the total budget of the Metro District over the past few years. The board agreed to send out a reminder email for the meetings. He also reminded those present that there will be three Metro district board positions up for election in May.
14. NEXT MEETING
Next Board Meeting:
Thursday, January 17, 2008, 7 p.m.
15. ADJOURN
MOTION to adjourn by Necker; seconded by Havercroft-Miller; motion approved and carried. The meeting was adjourned at 9:15 p.m.
Respectfully submitted
Alison Gibbens
Recording Secretary
Approved ________________________________, 2008
_______________________________ _______________________________
Secretary President
