CASTLE PINES NORTH MASTER ASSOCIATION
Approved Minutes
BOARD OF DIRECTORS MEETING
7:00 P.M. – February 15, 2007
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
The February 15, 2007 meeting of the CPN Master Association Board of Directors was called to order at 7:08 p.m. A quorum was established.
Attendance
Directors present: Maureen Shul, Kim Hoffman, Doug Gilbert, and Pat Brierley
Directors absent: Janet Conner, Jennifer Havercroft-Miller, and David Necker
Delegates present, Barb Saenger, Dick Lichtenheld, and Shirley Beer Powell
Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, Lynn Stevens, John Owens, Rita Coltrane, Ed Jukkola, Brian Stopps, Joan Millspaugh, Jade Goldfogel, Susan Jacobson and Nancy Clarke
Staff: Alison Gibbens, Terri Wiebold, Sharon Kollmar, Lane Roberts, Tim Gamble, and Carla Kenny
Guests: Mark Shively – HOA #1, Rex Lucas – CPN II, Royann Cygan – The Hamlet, Dick Lichtenstein – CPN Metro District Communications Staff, and Eva Mitchell – HOA #1
B. Board Meeting Process
Guests present where given a copy of the Homeowner Input Guidelines.
C. Approval of Agenda
Corrections to the agenda included the addition of 7. B. Incorporation Expenses; correction of 9. B. to read Social Report; and deletion of The Canyons Development under 10. A.
MOTION by Hoffman to approve the agenda as corrected; seconded by Gilbert; motion approved and carried.
2. MINUTES – January 18, 2007 Minutes
MOTION by Gilbert to accept the January 18, 2007 minutes; seconded by Hoffman; motion approved and carried.
3. OFFICER ANNOUNCEMENT
Shul stated that the resignation of Director Lohr last month created a vacancy for the Treasurer/Secretary Office position. Pat Brierley accepted the vacant position and was then appointed to fill the Secretary/Treasurer position.
4. OPEN FORUM
There was no one present requesting to speak during this time.
5. METRO DISTRICT
Metro District President, Mark Shively, presented a recap of the Metro District purpose highlighting that the district provides water, collects and disposes of sewage, manages storm water, maintains community parks, manages native and natural open space areas, provides customer service and repays district debt.
Shively reviewed the District’s Integrated Water Resource Plan highlighting current and future conservation plans. District representatives also work with Regional Water Organizations and participate in regional water projects. Shively reviewed renewable water supply options and their components iterating the financial impact.
Resident Lucas inquired about the $5.00 increase in the water bill and expressed the need to better communicate these increases and what the funds are actually going to and not try and hind these increases. Shul agreed that Metro District communications are lacking and the Master Association has in place the tools to get information out to CPN residents.
Beer Powell stressed the need to remind residents that, if they are going to participate in the sod removal Xeriscape programs that the District will be offering, sub association approval is required prior to any modification being made to existing landscaping.
6. PARKS AUTHORITY
Cygan distributed a recap of the Parks Authority meeting that was held this morning. Betty Allen, Douglas County Assistant Director of Community Development, was present and reviewed the “Intergovernmental agreement between the Town of Castle Rock and Douglas County to establish a mutually binding and enforceable Comprehensive Development Plan” dated April 1, 2004. Allen noted the IGA’s impact to CPN could include but is not limited to the fact that commercial development in the IGA area may raise sales tax issues with the Town of Castle Rock, amendments to the IGA may be proposed and considered, the proposed LaGae Development may be impacted by the need for a view shield along I-25, and urban density and visual impact issues.
Allen also stated that park fees for CC-20 were satisfied through the PD process in the 1980’s.
As far as cash-in-lieu fees for CPN Parks, a formula is used by an outside source and then is review by the county.
Cygan restated that the Parks Authority currently has a hold on everything waiting on water issue resolutions to provide direction on future maintenance requirements and finalization of the pending status of the LaGae Ranch Development.
Lichtenheld would like to see communication on the current status of the Parks Authority considering they have 2.7 million in reserves for future parks in the CPN area.
7. CPN INCORPORATION
A. Update – Shul
Shul reported that the courts have consolidated the two dismissal cases filed by both Castle Pines Village and Castle Pines North under one judge for hearing.
The next Incorporation Community Meeting is scheduled for February 19, 2007 to introduce CH2M Hill, their plan and time frame. The goal is to have information to residents in March or April. The Master Association wants to make sure that residents have all the information they need to vote on this issue in the best interest of the community based on expert findings.
Shul and Gilbert still would like to try and find an acceptable compromise with Castle Pines Village regarding the incorporation of Castle Pines North.
The Castle Pines North Preservation Committee will continue to communicate with special issues of the Connection and via email to CPN residents.
B. Incorporation Expenses
Gibbens reported that McDade needs further clarification on how to treat incorporation expenses. There had been past discussion that the $20,000 budget line for Community Improvements from 2006 and 2007 could be dedicated to this committee but, that was not the direction given at this meeting. Gilbert stated that bills paid for by the Master Association on behalf of the Castle Pines North Preservation Committee will be reimbursed by the City of Castle Pines North through warrants that will be drawn up by the attorney. The amounts paid by the Master Association on behalf of the CPN Preservation Committee should be carried on the books as a note receivable from the Castle Pines North Preservation Committee.
Shul announced that representatives from the committee are going to make an effort to meet with all of the sub associations once better incorporation information is available.
MOTION by Gilbert to treat all amounts paid by the Castle Pines North Master Association in 2006 and 2007 as a note receivable from the Castle Pines North Preservation Committee to be reimbursed by the City of Castle Pines North as a warrant to be drawn up by the attorney; seconded by Hoffman; motion approved and carried.
Saenger inquired as to the estimate from CH2M Hill on incorporation costs which Shul stated came in at $17,000.
The website, www.cpnpc.org, will be updated regularly with press releases in the Connection and special editions distributed as needed.
8. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly financial & Statistic Report
Gibbens distributed the monthly financial and statistics report for January and the February payables. The Association has a total of 3,242 Master Association member homes as of January 31, 2007 with a total of 16 closings in January (14 re-sales, 0 new and 2 lots). 2007 Annual Dues invoices were mailed to members February 15, 2007 payable March 31, 2007. The dues for 2007 were approved during budgeting in the mount of $216.00. Any questions concerning the financials or payables should be emailed to McDade, finance@cpnhoa.org.
Approval of the January Financial Report
Gilbert MOTIONED to accept the January Financial Reports; Brierley seconded; motion approved and carried.
Approval of the February Payables
Gilbert MOTIONED to accept the February Payables; Brierley seconded; motion approved and carried.
9. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported the Connection will be smaller in content than the previous issue. Copy deadline for the April/May issue is March 2 and ad deadline is March 5. The issue will go to the press on 3/23/07. New to this issue is a section on parks.
Website
Gamble noted that www.cpnhoa.org received on average 992 unique visits per day for January. Both cpnhoa.org and cpnpc.org are being updated regularly to help keep residents informed with current information on community issues.
Email Request
Roberts stated that emails are being sent out regularly and any requests for addition should go to editor@cpnhoa.org.
Welcome Coffee
Roberts stated that the association is hoping to hold the next Welcome Coffee in April.
B. Social
Kenny was present to address this year’s CPN Community Easter Egg Hunt. She indicated that she and Kollmar have concerns over Coyotes Ridge Park field conditions with this past winter’s weather. She anticipates the fields still being soggy and wildlife dropping have been a past issue. Attendance numbers have also grown and egg hunt crowd control at times is not manageable. With these thoughts in mind, Kenny and Kollmar would like to propose a co hosted event with Business in The Pines. The CPN Master Association would still host the Easter Bunny, candy treats, and blow up features.
Hoffman MOTIONED to approve the spending of $2500 for a Spring Easter Festival; seconded by Brierley; motion approved and carried.
All social events for 2007 are scheduled and can be found on the website.
C. Business in the Pines
Kollmar distributed a February update on Business in the Pines. Membership as of February 15th is 16 Business Members and 4 Associate Members. An Executive Committee has been established.
Kollmar reported that Market in the Pines is close to having its first press release and plans are underway for summer events.
The Business in the Pines directory is expected to be published in late March and the new website for the organization will be www.businessinthepines.com
Business in the Pines has partnered with the SBDC to offer workshops and information for members.
Upcoming events and promotions include Members & Margaritas, Business in the Pines Gift Certificates, and Pine Bucks.
10. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
There is no update for CC20.
Castle Pines Community Church
No update.
Walgreens Commercial Area
No update.
The Ridge T Mobile Cellular Light Pole
The Association is in receipt of a planned light pole cellular tower to be located just off the satellite parking lot at The Ridge Golf Course. The DRC Committee is working on this plan and with residents who are affected by the lighted structure and T- Mobile.
LaGae Ranch Update
No update.
B. Safety Committee
Community Safety Issues
It was reported that South Metro Fire and Rescue is moving forward with the new fire station to be located at the corner of Monarch and Hidden Pointe Blvd. There is still zoning issues which could delay approval for at least 6 months.
Any fire hydrants that are still covered by snow can be reported to the safety committee at safety@cpnhoa.org.
Emergency Preparedness Guide Distribution
Most communities have picked up their copies of the Douglas County Emergency Preparedness Guide. Remaining guides can be picked up by contacting the Safety Committee at safety@cpnhoa.org There will be an article in the Connection on how remaining communities can obtain copies for their residents.
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
Gibbens distributed for Langley-Finnegan the most recent statistics for dispatch calls to sheriff, fire and rescue services in the CPN area and a recent press release from Douglas County.
She announced that the Douglas County Sheriff’s Office started a new Community Safety Volunteer Program in February, 2007 with 20 new recruits who will be trained over the next 10 months
C. Air Traffic Committee Update
Shul reported that there is nothing new to report about air traffic.
11. OLD BUSINESS
A. Daniels Park and Daniels Park Road
Saenger reported that there is nothing new to report at this time.
B. Highlands Ranch Wildcat Trail
There is nothing new to report at this time.
C. SB 89 Update
Gilbert passed out a draft copy of the policy regarding dispute resolution that the Board needs to adopt to comply with SB 89.
Gilbert MOTIONED to approve the “Castle Pines North Association. Inc., Policy Regarding Disputes Resolution”; seconded by Hoffman; motion approved and carried.
D. Visa Card Application
Shul reported that this item is being worked on.
12. NEW BUSINESS
A. 2007 Forums
Shul announced that the Master Association will be hosting forums on Xeriscaping and water conservation this spring.
B. Huntington Ridge and Claremont
Huntington Ridge and Claremont residents have been asking for the CPN Master Association to get with them because the Master Association manages these two neighborhoods. Shul is putting together a special workshop for these residents.
C. Copy Right of Connection Newsletter
It was noted that one of the other local publications has duplicated a CPNMA article exactly as written by staff. A letter will be written to the publication bringing to their attention the error and requesting that this not happen again.
13. ADDITIONAL HOMEOWNER INPUT
There was no additional homeowner input.
14. NEXT MEETING
Next Board Meeting:
Thursday, March 15, 2007 7:00 p.m. – Regular Meeting
15. ADJOURN
MOTION to adjourn by Hoffman; seconded by Gilbert; motion approved and carried. The meeting was adjourned at 9:30 p.m.
Respectfully submitted
Alison Gibbens
Recording Secretary
Approved ________________________________, 2007
___________________________________ _____________________________
Secretary President
