CASTLE PINES NORTH MASTER ASSOCIATION
Draft 1 Minutes
BOARD OF DIRECTORS MEETING
7:00 P.M. – January 18, 2007
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
The January 18, 2007 meeting of the CPN Master Association Board of Directors was called to order at 7:08 p.m. A quorum was established.
Attendance
Directors present: Maureen Shul, Kim Hoffman, Doug Gilbert, and David Necker
Directors absent: Janet Conner, Jennifer Havercroft-Miller, and Ted Lohr
Delegates present, Barb Saenger, Dick Lichtenheld, Joan Millspaugh, Jade Goldfogel, Susan Jacobson, Shirley Beer Powell, and Nancy Clarke
Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, Lynn Stevens, Pat Brierley, John Owens, Rita Coltrane, Ed Jukkola, and Brian Stopps
Staff: Cheryl McDade, Alison Gibbens, Terri Wiebold, Carol Langley-Finnegan, Sharon Kollmar, Lane Roberts, Tim Gamble, and Celine Hundt
Guests: Earl Millspaugh - CPN II, Mark Shively – HOA #1, Rex Lucas – CPN II, George Finlay – HOA #1, Jeff Fisher – Urban Associates, Max Heitzmann - Guest, Royann Cygan – The Hamlet, and Stacie Schneider – HOA #1
B. Board Meeting Process
Guests present where given a copy of the Homeowner Input Guidelines.
C. Approval of Agenda
MOTION by Necker to approve the agenda; seconded by Hoffman; motion approved and carried.
2. MINUTES – December 7, 2006 Minutes
MOTION by Necker to accept the December 7, 2006 minutes; seconded by Hoffman; motion approved and carried.
3. GUEST
Jeff Fisher, with Urban Associates, presented the redesign of the Walgreen’s project based on the feedback received from the CPN Design Review Committee. He displayed the final plat and site plan. Lighting was a concern and he noted that the project lighting will be heavily screened down lighting. He indicated that Walgreens likes to have 24 hour stores but, this one will most likely open as a 6:00 a.m. to 10:00 p.m. location with a drive up. Completion of Walgreens is expected by the end of this year.
Discussion followed on the intersection of Castle Pines Parkway and LaGae. This intersection will be a full movement, full function intersection. The traffic signals are to be phased with the existing traffic lights. All roads involved with the project will be completed with the initial phase and site grading will be completed now for future retail construction.
4. OPEN FORUM
There was no one present requesting to speak during this time.
5. METRO DISTRICT
Metro District President, Mark Shively, was present and noted that the Districts water resource plan was mailed to all district users last month and that the district has hired a new communications person. He indicated that the District looks forward to interfacing more with the CPN Master Association.
The District is aware of Castle Pines North’s plans to incorporate and will stay abreast of information as it becomes available.
6. PARKS AUTHORITY
Cygan introduced Board Member Kim Hoffman as the CPN Master Association Alternate Representative to the Parks Authority Board and distributed a recap of this mornings Parks Authority Meeting.
Cygan reported that members from the CPN Parks Authority will be meeting with LaGae Ranch Developers to clarify park plans for the parcel. The PA would also like to be available to participate in community planning during upcoming meetings concerning incorporation.
Cygan reported that the PA would like for the Master Association to know that they are listening to MA input for the betterment of the community. There are, however, a few wrinkles that are effecting park planning at this time including the status of the incorporation, development of LaGae Ranch, funding issues and IGA issues. The PA is keeping informed on all of these issues and is working to move forward in the best interest of CPN in the long run.
The PA is also aware of issues surrounding the sledding hill and will be looking for short term and permanent solutions to these issues.
It was indicated that the Parks Authority has expressed interest in gathering information from residents and would like to be present at resident meetings held by the CPNPC. Shul stated that the intention now is to host bi monthly informational meetings for residents. Shul also supports all CPN Boards working together for our residents. She indicated that communications tools are in place to keep our residents informed on all issues.
7. CPN INCORPORATION
Shul reviewed the history of the incorporation to date. She stated that Castle Pines Village initially filed a request to dismiss our case and our attorney recently responded to their claims and also filed a dismissal request for their petition. Now both parties have filed dismissals against each other.
In the interim, Shul and Gilbert plan on meeting with neighboring communities on the incorporation issue and detailed financial planning and analysis will begin.
Last night, the Castle Pines North Preservation Committee met and formed groups to help in the election process. These groups will be volunteer headed and have a staff member assigned for additional support. Shul indicated that a scheduled will be set up to coordinate bi-monthly community meetings with committee members and experts present to provide additional information as needed. The website, www.cpnpc.org, will be updated regularly with press releases in the Connection and special editions distributed as needed.
Saenger inquired if the cost for this effort is present in the 2007 budget. Gilbert indicated that the Master Association would provide CPNPC funding up front and that when the incorporation is complete, the Master Association would be reimbursed for all expenses related to the incorporation. There has been a fund raising committee established as part of the election teams to help defray some of these expenses.
Resident Millspaugh complemented the committee on the progress and accomplishments they have made in just six weeks.
8. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly financial & Statistic Report
McDade distributed the monthly financial and statistics report for November and the draft financial and statistics report for December, along with January payables. The Association has a total of 3,240 Master Association member homes as of December 31, 2006 with a total of 22 closings in November (22 re-sales, 0 new and 0 lots) and 19 closings in December (18 re-sales, 0 new and 1 lot). The actual December financials will be presented for approval after the audit.
The 2007 annual dues billing will be mailed out on February 15, 2007 and due by March 31, 2007. The dues for 2007 were approved during budgeting in the mount of $216.00.
Approval of the November Financial Report
Gilbert MOTIONED to accept the November Financial Reports; Necker seconded; motion approved and carried.
Approval of the January Payables
Necker MOTIONED to accept the January Payables; Hoffman seconded; motion approved and carried.
9. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported the Connection will go to the printer tomorrow.
Roberts presented the billing insert from 2006 that was included in the mailing last year which includes Association information and compliance information as part of SB100. Shul indicated the insert does need to be included in this years mailing and Gilbert stated that under SB89 there are no new additional disclosure requirements. The insert can go out in the same format with updated information. McDade can provide the needed financial information so that Roberts can update the insert for the 2007 mailing.
The CPNPC incorporations teams were described and include a good balance of leaders and staff.
The CPNPC has been working with the Communications Team to fully transition all incorporation communications from the Master Association to the CPNPC.
Website
Gamble noted that www.cpnhoa.org has received a facelift and had on average 965 unique visits per day for December.
Email Requests
There were no additional content requests at this time.
Welcome Coffee
Roberts stated that the Welcome Coffee will be held three times a year, March, July, and October for 2007.
B. Website Improvement Project
Shul stated that the website improvement project will be put on hold due to the incorporation effort.
C. Social Events
Holiday Carriage Rides
The Holiday Carriage Rides were a great success and a huge thanks to all of the event sponsors. All six nights were sold out.
All social events for 2007 are scheduled and can be found on the website.
D. Business in the Pines
Shul reported that Business in the Pines has been an idea that has been talked about over the past year. The incorporation has our community businesses caught in the middle and Business in the Pines was established at the direction of the CPN Master Association Board to help form a more cohesive business community relationship.
The first Business in the Pines meeting had approximately 25 CPN businesses represented. Business in the Pines also has a formal board. The Master Association is helping initially fund Business in the Pines with the idea that Business in the Pines will be self funding through its membership dues. Gilbert noted that our CPN businesses have seen turnover and he sees business workshops and community feed back as ways to help with the success of our commercial area.
The “Market in the Pines” is an open air farmer’s market concept that will be widely advertised and held on the second Saturday in June, July, August, and September. This event will not only include our permanent businesses but provide opportunity for CPN home businesses to present their services/goods.
Kollmar announced that Business in the Pines will also be joining the Colorado Farmers Market Association to gain better exposure for this unique shopping opportunity.
10. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
There is no update for CC20.
Castle Pines Community Church
No update.
Walgreens Commercial Area
This item was reported on earlier in the meeting.
The Canyons Development
No update.
Coyote Ridge Skate Park Pavilion
Shively reported the skate park pavilion is installed. This item will be removed from the agenda.
LaGae Ranch Update
Cygan reported that PA President Colling will be meeting with developer to go over planned parks and to hear community feedback that has been received to date. The Parks Authority is seeking more clarification on LaGae Parks plans.
B. Safety Committee
Community Safety Issues
Shul reported the largest safety issues Conner has been dealing with are blizzard related. Sled Hill safety has become compounded with the weather and the committee is planning on forming a special committee to look at temporary and long term solutions including possibly relocating the current sled hill to eliminate "sledder" safety issues along Castle Pines Parkway.
Emergency Preparedness Guide Distribution
Most communities have picked up their copies of the Douglas County Emergency Preparedness Guide. Remaining guides can be picked up by contacting the safety committee at safety@cpnhoa..org
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
Langley-Finnegan distributed and reviewed the most recent statistics for dispatch calls to sheriff, fire and rescue services in the CPN area.
She announced that the Douglas County Sheriffs Office will be starting a new Community Safety Volunteer Program in February, 2007. She stated that she has not been contacted by any of the sub associations to speak to their groups on the program and continues to ask sub associations to contact Wohlgemuth or herself to introduce the program to the sub HOA’s. Information on the program can be found on www.dcsheriff.net
Langley-Finnegan noted that residents can now register and be notified if a sex offender moves into your neighborhood.
Beer Powell reported that Best Friends Doggy Daycare out of Wheatridge sponsors a program to benefit our animal friends. The program is a matching program for pet oxygen masks to be used during emergency situations. Doggy Daycare will match every donated mask that is purchased and given to local fire and rescue stations. If you are interested in making a donation, contact Beer Powell and she will put you in contact with Best Friends Doggy Daycare in Wheatridge.
C. Air Traffic Committee Update
Shul reported on the 2006 YTD noise complaints for Centennial Airport. For the year, Centennial had 10,954 complaints. Centennial Airport is working with Douglas County Commissioners to update their master plan. Residential areas continue to be built in airport approach areas. It is hoped that Douglas County will adopt the Centennial Airport land use guidelines which Douglas County is receptive to. The Ridgegate development has already been approved and is expected to bring even more noise complaints.
The Part 150 Noise Study is being updated by CH2M Hill for Centennial Airport. The study should be completed in another month followed by the 30 – 45 day public hearing on noise contour lines. A final decision by the FAA on the noise study is not expected until 2008.
11. OLD BUSINESS
A. Daniels Park and Daniels Park Road
Saenger reported that there is nothing new to report at this time.
B. Highlands Ranch Wildcat Trail
There is nothing new to report at this time.
C. SB 89 Update
This item was tabled until next months meeting.
D. Visa Card Application
Shul reported that she has not completed this item.
12. NEW BUSINESS
A. Castle Pines North Preservation Committee Bank Account
Shul reported that the CPNPC has opened a bank account and needs to maintain a $1,500 balance in order to prevent the account from collecting fees. Gilbert stated that the Master Association could establish a loan to the CPNPC. Shul instructed McDade to write a check from the Master Association account in the amount of $1500.00 in order to prevent the CPNPC account from accruing bank charges. Gilbert instructed McDade to code this to notes receivable and draw up a note receivable that should be signed be the president of CPNPC, Shul.
B. CPN Master Association Emergency Preparedness Task Force
Shul requested that this topic be added to the agenda as the Task Force is active again.
C. Forums for 2007
Shul announced that one of the forum topics for this year will be on Xeriscaping.
D. Board Member Resignation
Shul announced that Director Ted Lohr has resigned his board position and the board has appointed Delegate Pat Brierley, Romar HOA Delegate, to replace Lohr.
A big thank you to Ted Lohr for serving the CPN community. The Board will announce the new Treasurer/Secretary at next months meeting.
E. Castle Pines North Preservation Committee Bill
Gilbert presented a CPNPC legal bill for payment by the CPN Master Association.
12. ADDITIONAL HOMEOWNER INPUT
Necker noted that most of the fire hydrants in the area have been dug out but would also like to see additional communication of safety issues as related to gas meters being covered by snow.
13. NEXT MEETING
Next Board Meeting:
Thursday, February 15, 2007 7:00 p.m. – Regular Meeting
14. ADJOURN
MOTION to adjourn by Necker; seconded by Gilbert; motion approved and carried. The meeting was adjourned at 9:12 p.m.
Respectfully submitted
Alison Gibbens
Recording Secretary
Approved ________________________________, 2007
____________________________________ _______________________________
Secretary President
