CASTLE PINES NORTH MASTER ASSOCIATION
APPROVED -MINUTES
BOARD OF DIRECTORS MEETING
7:00 P.M. – July 19, 2007
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
The July 19, 2007 meeting of the CPN Master Association Board of Directors was called to order at 7:00 p.m. A quorum was established at 7:15.
Attendance
Directors present: Maureen Shul, Dave Necker, Kim Hoffman, Janet Conner and Patrick Brierley
Directors absent: Jennifer Havercroft-Miller, Doug Gilbert
Delegates present, Dick Lichtenheld, Joan Millspaugh, Shirley Beer-Powell, and Barb Saenger
Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, John Owens, Rita Coltrane, Ed Jukkola, Brian Stopps, Jade Goldfogel, Susan Jacobson, Nancy Clarke and Lynn Stevens
Staff: Cheryl McDade, Lane Roberts, Terri Wiebold, Tim Gamble, Lorraine Masonheimer, Lisa Crockett, Carol Finnegan and Sharon Kollmar
Guests: Earl Millspaugh - CPN II, Bristol Cone Patio, Royann Cygan – The Hamlet, Ted Lohr – Bristle Cone Patio, Bruce Thompson – The Hamlet, Kathy McCracken – Pine Ridge, Harley Rinerson (CPNDRC) – HOA #1, and Bill Ader (CPNDRC) – Bramble Ridge, Liz Walker – T-Mobile, and Eva Mitchell – HOA #1
B. Board Meeting Process
Guests present where given a copy of the Homeowner Input Guidelines.
C. Approval of Agenda
MOTION by Necker to approve the agenda; seconded by Patrick Brierley; motion approved and carried.
2. MINUTES – May 17, 2007 Minutes
MOTION by Hoffman to accept the June 21, 2007 minutes; seconded by Conner; motion approved and carried.
3. OPEN FORUM
There was no one present requesting to speak during this time.
4. METRO DISTRICT
LOHR reported that the Metro district is currently working on the following projects: stability improvement on the hill at Winterberry, restrooms at the parks, and the land between Bristle Cone Single Family Homes and Timber Trail Elementary. All of these projects will be underway shortly; land adjacent to the elementary school should be deeded to the Metro in the next week or so. Metro is looking into connecting with the Centennial water system as well as making repairs to well “A5” (which failed the previous Sunday) which may still be under warranty. The Retreat Park update is under construction at the present time. The Metro District will be partially funding a landscaping project on a piece of land in Esperanza. The lawyer for the Metro District is looking into the legal ramifications of “No Soliciting” sings on entrance monuments. Questions regarding the maintenance of Monarch Blvd. through Daniels Gate, mosquito abatement in CPN, and watering of open space adjacent to the Retreat (sled hill) were posed. Lohr will take these questions back to the next Metro District meeting. Shul requested reservation history for ball fields at CPN parks.
5. PARKS AUTHORITY
CYGAN reported on the July 16, 2007 Parks Authority meeting. Charter Oaks filing #2 paperwork is in to the county, but a hearing before the county is contingent upon signage announcing the hearing, which must be posted a minimum of 14 days prior to the hearing. The Parks Authority is looking for ways to facilitate planning of the LaGae parcel; discussions have included: Chris Fellows and staff, the CPN Metro District, the CPN Master Association, the CPN Parks Authority, HOA1, American Academy, God’s Grace Community Church, REAL Colorado, and Ron Vincent of Douglas County. The group has discussed the pros and cons of multiple use parks and open space areas and has reviewed Douglas County guidelines for parks and/or cash in lieu of such areas. Community research has not been conducted recently, though research as to residents’ desires for park features was researched six or seven years ago. HOA #1 will be deeding some land to the park project on the LaGae parcel and will therefore have some say in the park details, as well as the churches and schools proposed for the area. Options for surveying residents (Survey Monkey, link on the website) were reviewed.
There is currently $3.1 million held in the Colorado Trust by the Parks Authority as a result of the Master Association’s 70% contribution of the annual HOA dues and developer fees.
6. CPN INCORPORATION
A. Update – Shul
A hearing regarding the revenue sharing agreement for CPN and The Village will be held on Wednesday, July 25, 2007. In effect, this will set the wheels of the election in motion; the Election Commission will meet this week and next week to determine details of the election. The feasibility study from CH2M HILL OMI will be FINALIZED and then released to CPN residents based on numbers in the revenue sharing agreement as well as numerous other sources.
Shul announced that while the Master Board has not officially endorsed incorporation due to the final feasibility study not yet received, it does feel strongly that pursuing information relevant to incorporation is the right thing to do.
The election date will be announced soon.
7. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly Financial & Statistic Report
MCDADE distributed the monthly financial and statistics report for June and the July payables. There were 37 closings in June 2007 (36 resale’s and 1 lot). Annual dues invoices were mailed to members February 15, 2007 and as of the end of June accounts receivable are 39,588. The cash balance is down about $29,000 from last month. Thus far, the Master Association has collected 93% of budgeted dues revenue for 2007 and will be sending intent to lien letters to 79 homeowners. The Master Association website averaged 2,200 unique visitors each day during June. The financial situation continues to be good.
The CPNPC owes $116, 400 to the Master Association as a result of the incorporation process expenses. For purposes of the Audit, the loan was treated as an expense to the Master Association.
MOTION by Connor to approve the June Financial Report and July payables; seconded by Kim Hoffman; motion approved and carried.
B. Annual Dues Issue – 8182 Briar Ridge Drive
This issue has been addressed.
C. 2006 Audit
McDade distributed to the directors the 2006 Audit report. She requested that the directors review the audit and present any questions at next month’s meeting.
8. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
WIEBOLD reported that the next issue of the newsletter will be in mailboxes the first week of August.
Website
GAMBLE noted that the Business in the Pines website received 2,000 hits in the month of June and that many people looked up events and “things to do” for the July 4th holiday. Banner advertising is up and running on the Master Association website and will generate roughly $5,600 per quarter.
Email Requests
ROBERTS and Wiebold reported that e-mails would be going to homes regarding the concert in the park and incorporation updates.
Welcome Coffee
The next welcome coffee will be held sometime in the fall, likely September or October.
B. Business in the Pines
Update
KOLLMAR reported a $13,000 checking account balance for Business in the Pines organization. Expenses for Business in the Pines, including signage, banners, and portable restrooms have been paid for. The directory of members is complete and available to any interested parties (though they can’t be mailed to residents). New members include Sam’s Club and IREA. A ribbon cutting for Entrée Vous will be held in late August.
SHUL stated that Market in the Pines was a success and has great potential for the community.
9. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
There was nothing new to report.
CC-20 Inclusion Agreement
There was nothing new to report.
Walgreens Commercial
See Parks Authority update
The Ridge T Mobile Cellular Light Pole
LIZ WALKER from T-Mobile presented plans for the planned cell tower at The Ridge Golf Course. The light will use a 175 watt bulb, the lowest available for this type of structure. A shield will keep the footprint of the light very narrow. In addition, T Mobile has added 7 trees to the area.
At issue is the fact that the light will be on all night. Shul and Gilbert will meet with representatives at The Ridge to determine if the light can be turned off when the Ridge closes in the evening.
MCCRACKEN who represents Pine Ridge HOA, offered land at Pine Ridge for the cell tower, though Walker said the current site has been under development for two years and a change is unlikely.
LaGae Ranch Update
See Parks Authority update.
Castle Pines Business Building
There was nothing new to report.
Commercial Site – Village Square Drive
No report.
Permanent Restroom Installation – CPN Metro District
No report.
B. Safety Committee
Community Safety Issues
South Metro Fire and Rescue has undergone management changes and negotiations continue between the Master Association to add the new fire station off of Monarch at Hidden Pointe Blvd. Wiebold reported that Station 36 (at Castle Pines Parkway and I-25) is now fully staffed for medic transport. South Metro Fire and Rescue won’t commit on the construction of Station 43 at the corner of Monarch and Hidden Point Blvd. At this time, due to a recent feasibility study, SMFR calls in to question its necessity. The Master Association plans to pursue this issue with SMFR.
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
Langley-Finnegan distributed the most recent statistics for dispatch calls to sheriff, fire and rescue services and the most recent sex offender list for the CPN area. She announced the Douglas County Sheriff's Office Community Safety Volunteers have clocked over 11,704 hours of volunteer time in the last 15 months serving the DCSO and the local community. There are now a total of 30 CSV's in the program. The next Academy is scheduled for April 2008 with 16 individuals already committed to participate; information on how to apply can be obtained on the DCSO website at www.dcsheriff.net. Carol is also available to speak at local sub association meetings on the Community Safety Volunteer Program to encourage additional CPN residents interested in law enforcement and serving the community to apply
C. Air Traffic Committee Update
Nothing new to report
10. OLD BUSINESS
A. Daniels Park and Daniels Park Road
SAENGER reported the plans to pave Daniels Park Road are progressing and the inter-governmental agreement is nearly finalized. A public forum will be held on August 22, 2007 from 7 until 9 p.m. at Timber Trail Elementary. Phase one of the project will take a total of five to seven years. Saenger discussed the possibility of the community building an entrance monument of some sort at Castle Pines Parkway and Buffalo Trail, where the project will include a roundabout. Saenger and Shul will meet with interested parties to discuss this matter further.
B. Highlands Ranch Wildcat Trail
There was nothing new to report.
C. CPN II Open Space Update
See Metro District Report
D. CPN Crime Coverage Insurance
WIEBOLD recommended adding crime coverage to the existing insurance policy upon renewal scheduled for September 14, 2007. The covenants require a $250,000 policy and the quote is $47.00 per month. Motion by Connor to add crime coverage; seconded by Hoffman. Approved and carried.
E. Xcel Energy Transmission Line Upgrade
Nothing new to report.
F. Entry Monument “No Solicitation” Signage
No report.
G. Covenant Violations in Huntington Ridge and Claremont Estates
Nothing new to report.
11. NEW BUSINESS
There was no new business
12. ADDITIONAL HOMEOWNER INPUT
FINNEGAN reported that Shul had been honored by DC Sheriff Dave Weaver for her involvement in Project Lifesaver. She proposed that Shul be honored in an upcoming edition of The Connection.
13. NEXT MEETING
Next Board Meeting:
Thursday, August 16, 2007 7:00 p.m. – Regular Meeting
14. ADJOURN
MOTION to adjourn by Hoffman; seconded by Connor; motion approved and carried. The meeting was adjourned at 8:45 p.m.
Respectfully submitted
Alison Gibbens (Lisa Crockett in her absence)
Recording Secretary
Approved ________________________________, 2007
__________________________________ ________________________________
Secretary President
