CASTLE PINES NORTH MASTER ASSOCIATION
Approved Minutes
BOARD OF DIRECTORS MEETING
7:00 P.M. – May 17, 2007
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
The May 17, 2007 meeting of the CPN Master Association Board of Directors was called to order at 7:05 p.m. A quorum was established.
Attendance
Directors present: Maureen Shul, Kim Hoffman, Janet Conner, and David Necker
Directors absent: Jennifer Havercroft-Miller, Pat Brierley, and Doug Gilbert
Delegates present: Shirley Beer Powell
Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, John Owens, Rita Coltrane, Ed Jukkola, Brian Stopps, Jade Goldfogel, Susan Jacobson, Nancy Clarke, Barb Saenger, Lynn Stevens, Dick Lichtenheld, and Joan Millspaugh
Staff: Alison Gibbens, Cheryl McDade, Lane Roberts, Tim Gamble, Carol Langley-Finnegan, Elean Gersack, and Sharon Kollmar
Guests: Bill Ader - CPN II, Bramble Ridge, Ted Lohr – CPN II, Bristle Cone Patio, Mark Shively – HOA #1, Bruce Thompson – The Hamlet
B. Board Meeting Process
Guests present where given a copy of the Homeowner Input Guidelines.
C. Approval of Agenda
MOTION by Necker to approve the agenda with the following changes; 14. Adjourn to Executive Session and 15. Executive Session; seconded by Hoffman; motion approved and carried.
2. MINUTES – April 19, 2007 Minutes
MOTION by Conner to accept the April 19, 2007 minutes correcting, 9. A. Email Request to read, …any request for content addition…; seconded by Hoffman; motion approved and carried.
3. OPEN FORUM
Hoffman communicated that there is a small sliver of open space between Bristle Cone Single Family Homes and Timber Trail Elementary that CPNII is trying to get donated to the Douglas County School District or the CPN Metro District. This area serves no function for the homes that it belongs to and the land could be more useful to Timber Trail Elementary or the CPN Metro District. Hoffman will keep the Board updated on this issue.
4. METRO DISTRICT UPDATE
There was no Metro District update.
5. PARKS AUTHORITY
There was no Parks Authority meeting this month.
6. CPN INCORPORATION
A. Update – Shul
Shul stated there has been no new movement on the incorporation of CPN. The committee has continued to meet with CH2M Hill and County representatives with respect to services that the committee anticipates the newly formed city will need. The committee also had additional meetings with Castle Pines Village and hopes to have more news later this month on the outcome of these meetings.
The Judge still has not ruled on our request to dismiss Castle Pines Village’s request to incorporate.
Chris Fellows was present at last month’s meeting and asked the board to pass a resolution in support of the LaGae Development. Roberts read the resolution of support and Shul noted that an email vote by the Board was unanimous in favor of the resolution to support the LaGae Development.
The CPNPC website is www.cpnpc.org
7. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly financial & Statistic Report
McDade distributed the monthly financial and statistics report for April and the May payables. The Association has a total of 3,246 Master Association member homes as of April 30, 2007 with a total of 30 closings in April (27 re-sales, 0 new and 3 lots). 2007 Annual Dues invoices were mailed to members February 15, 2007 and as of the end of April accounts receivable are $88,589.
McDade noted that the net amount owed to the Master Association from the CPNPC on behalf of the new city is $95,600. These are expenses owed to the CPN Master Association and, if the incorporation passes, will be repaid by the new city. Financial discussion followed and Shul stated that CH2M Hill estimated that their cost for the incorporation effort would be about $17,000.
McDade noted that because of these expenses, the Associations cash balance is much lower than it has been in past years and if expenses continue to come in at the same rate the Association’s cash balance may fall short. Shul noted that approximately 75-80% of the expenses have already been submitted or paid and she does not see additional large expenditures for the incorporation effort.
Necker requested the same reporting each month.
McDade reported that Check Free, the company who processes online bill payments for many financial institutions, had an issue processing payments to the Master Association this year. McDade continues to work with the institution to resolve this issue. To date, it has cost the Association an additional $3,000 to process the annual payments because of the Check Free error and the accounts that were affected. McDade feels that Check Free should reimburse the Master Association this additional cost as it was a systems error on their side that caused the additional annual dues processing fees. The Board agreed and will have the collection attorney draft a letter to CheckFree for reimbursement of this additional cost.
McDade had all Board members sign the bank card from Colorado Capital and will have Castle Rock Bank’s at next month.
Approval of the April Financial Report and May Payables
Conner MOTIONED to accept the April Financial Reports and May payables; Hoffman seconded; motion approved and carried.
8. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported the Connection is in production and will go to press on May 23. This issue will have 28 pages. She also noted that the rate increase in postage will increase the mailing costs.
Website
Gamble noted that the website continues to do well with 1,095 unique visitors a day for April.
Email Request
Roberts stated the next email will be going out next week and any request for content addition should go to editor@cpnhoa.org.
Welcome Coffee
Roberts stated the Welcome Coffee is done and went well with about 30 new residents in attendance.
B. Business in the Pines
Update
Business in the Pines (BITP) is an organization that the Master Association talked about starting last year in an effort to help and help organize the businesses in Castle Pines North.
The organization, which was started January 1, 2007, now has 52 Business and Associate members. Kollmar reviewed social events to date and stated that the business directory is almost done.
BITP is looking at possibly selling banner ads on its website as a means of additional revenue. Ads were also sold for the business directory as a way of offsetting costs.
Kollmar noted the first business workshop is scheduled for July and the organization is looking for sponsors for this event.
The Business in the Pines new website is up and running, www.businessinthepines.com
Budget Approval
Shul noted that the Board approved via email the $14,000 annual budget for Business in the Pine. The vote was unanimous. The Board requested that financials for the organization be presented each month.
9. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
The CC-20 project is under way. The site improvement plan for CC-20 includes a commercial area, 27patio homes, and 20 townhomes.
CC-20 Inclusion Agreement
Gilbert is working on this item with the attorney.
Walgreens Commercial
The Walgreens development has been delayed in the planning process. Walgreens still needs to meet additional county requirements before the project can begin.
The Ridge T Mobile Cellular Light Pole
The Association is in receipt of a planned light pole cellular tower to be located just off the satellite parking lot at The Ridge Golf Course. The DRC Committee is working on this plan with T- Mobile. Additional trees were requested along with a pole location change. The only remaining item that needs to be finalized by both parties is the type of lighting and operating hours.
LaGae Ranch Update
There is no update for this item.
Castle Pines Business Building
There is no update for this item.
B. Safety Committee
Community Safety Issues
Conner noted that the signaled pedestrian crosswalk in the Daniels Gate area, for residents to cross Monarch, is in the process of being installed and should be ready in time for swim season. The next crosswalk focus will be for a designated crosswalk from the Forest Park area across Castle Pines Parkway. Beer-Powell also noted the need for a crosswalk for CPN II, which has residents who live on the east side of Monarch and the pool is located on the west side. CPN II has the same situation that the Daniels Gate area had, where residents live on the opposite side of a busy street from their pool.
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
Langley-Finnegan announced that there have been big changes at South Metro Fire and Rescue. Several of the South Metro representatives that we have known over the years are no longer with the organization.
Langley-Finnegan distributed the most recent statistics for dispatch calls to sheriff, fire and rescue services in the CPN area along with the most recent sex offenders list.
She announced that the Douglas County Sheriff’s Office Community Safety Volunteer Program now has 30 graduates who will be able to help increase patrolling beginning this summer.
She highlighted the need for increased wildfire awareness and wild life encounter safety during the summer months.
C. Air Traffic Committee Update
Shul stated that there is nothing new to report on as it relates to air traffic.
10. OLD BUSINESS
A. Daniels Park and Daniels Park Road
There is nothing new to report at this time.
B. Highlands Ranch Wildcat Trail
There is nothing new to report at this time.
C. CPN Road Update
Gibbens distributed copies of the Douglas County asphalt overlay project and concrete repair schedule for the area which addressed many of the issues that exist on Monarch north of Castle Pines Parkway.
D. 7535 Berkshire Lane
The request by the homeowner to replace the existing roofing with asphalt was approved along with the request to replace the front porch with pavers.
11. NEW BUSINESS
A. Cell Tower Flag Replacement
The Association is in receipt of a request from Show Your Colors Flag Co., the company who maintains our flags and flying days, to replace the existing flags at the Metro district as they are becoming tattered and worn. The Board directed Gibbens to notify the Metro District for replacement as they receive the monthly revenue for the easement where the pole is located. Gibbens will contact McGrady on this issue.
12. ADDITIONAL HOMEOWNER INPUT
There was no additional homeowner input.
13. NEXT MEETING
Next Board Meeting:
Thursday, June 21, 2007 7:00 p.m. – Regular Meeting
14. ADJOURN TO EXECUTIVE SESSION
MOTION to adjourn to Executive Session by Havercroft-Miller; seconded by
Necker; motion approved and carried. The meeting was adjourned to Executive Session at 8:27 p.m.
15. EXECUTIVE SESSION
Executive session was adjourned at 9:00 p.m.
Respectfully submitted
Alison Gibbens
Recording Secretary
Approved ________________________________, 2007
__________________________________ ________________________________
Secretary President
