CASTLE PINES NORTH MASTER ASSOCIATION
Approved -MINUTES
BOARD OF DIRECTORS MEETING
7:00 P.M. – October 18, 2007
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
At 7:06 p.m., President Shul called the meeting to order with a quorum present.
Attendance
Directors present: Maureen Shul, Dave Necker, Jennifer Havercroft-Miller, Rex Lucas, and Kim Hoffman.
Directors absent: Doug Gilbert
Delegates present: Shirley Beer-Powell, Joan Millspaugh, Dick Lichtenheld, and Bruce Thompson
Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, John Owens, Cheryl McDade, Brian Stopps, Jade Goldfogel, Carol Langley-Finnegan, Nancy Clarke, Lynn Stevens, and Barb Saenger.
Staff: Lane Roberts, Terri Wiebold, Carla Kenny, and Tim Gamble.
Guests: Royann Cygan – The Hamlet, Earl Millspaugh – Bristle Cone Patio Homes, Jim Greathead - Broadwick/Canterberry, Donna Lucas – Bramblewood, Anna Mallinson – North Lynx, Donna Lecznar – CPNII, and Bill Ader.
B. Board Meeting Process
Guests present were given a copy of the Homeowner Input Guidelines.
C. Approval of the Agenda
The agenda was amended to move forward item B in New Business: Fencing – Canterberry/Broadwick HOA – Castle Pines Parkway, and item A: Recycling Program – Jennifer Havercroft also in New Business. MOTION by Necker to approve the agenda; seconded by Havercroft-Miller; motion approved and carried.
2. MINUTES – September 20, 2007 Minutes
MOTION by Hoffman to accept the September 20, 2007 minutes with minor change made by Shul to correct Daniels Park Road “Community” meeting to Daniels Park Road “Master Plan” meeting; seconded by Necker; motion approved and carried.
4. AT-LARGE BOARD OF DIRECTOR APPOINTMENT
Shul stated that the Master Association had several indications of interest for the board position vacated by Patrick Brierly. After interviewing each of the interested parties, the board selected Anna Mallinson to fill the vacancy.
MOTION by Havercroft to appoint Anna Mallinson to fill the position vacated by Patrick Brierly, which will expire in 2009; seconded by Necker; motion approved and carried.
3. OPEN FORUM
Jim Greathead from the Canterberry/Broadwick community addressed the board regarding fencing along the south side of Castle Pines Parkway, directly across from Timber Trail Elementary School. The issue is that a concrete fence runs the length of the parkway but stops just prior to the homes in his development adjacent to the parkway, and then continues along the parkway after his development.
The level of noise has increased significantly with the addition of the school and now with the development of the CC-20 parcel. Greathead requested the Master Association provide support and allow him to pursue the issue further with Douglas County to complete the portion of the fence that is missing. Greathead’s preliminary estimates of the cost are approximately $18,000. He will work on a preliminary plan and report to Shul on the matter before the next board meeting.
Havercroft discussed recycling options for the North Lynx neighborhood and the possibility of having Eagle place a dumpster in a central location at no charge. Members of the audience also offered suggestions of King Soopers and Fire Station 36 as recycling options.
5. METRO DISTRICT
Ted Lohr, president of the Metro District board of directors, provided an update on Metro activities.
According to Lohr, the District approved a partial Lagae inclusion agreement. The board also discussed at its meeting long-range financing options for renewable water and its involvement in the Reuter-Hess Reservoir project. Lorh reported that the three restrooms to be installed in CPN parks would be completed by next month. Lohr also reported that the District is exploring a potential partnership with The Village and the Town of Castle Rock in hopes of becoming a bigger player in the issue of renewable water.
As far as Metro communications, the new website is up and running, a newsletter just went out, and the email database is being built.
Shul requested an update on two specific items that the Master Association requested from the District several months ago – the weed spraying along the Xcel corridor and the ball field reservation list. Lohr said he thought they sprayed the area for weeds but that he would follow up and report back to Shul. Bruce Thompson, vice president of the Metro District board of Directors was also present at the meeting and said he would provide Shul with the ball field reservation list.
Shul reported the Master Association was contacted by a resident who was asked to pay more than $300 in copy fees when he requested documentation of a public matter from the District. Shul stated that the fee seemed to be exorbitant and requested the Metro District consider waiving the fees, or at least reducing them.
6. PARKS AUTHORITY
Cygan reported that the Charter Oaks Filing 2 (Walgreens development) Board of County Commissioners meeting was again postponed until October 31. The parks Authority is currently working on a community survey to explore amenities the CPN community would like to have in a park. She also mentioned there were discussions at the meeting about the Parks Authority, the Metro District and the County in terms of what would happen if CPN successfully incorporates.
Cygan requested additional communications be added in the December issue of The Connection regarding safety at the sledding hill located on the corner of Castle Pines Parkway and Monarch Boulevard. The Parks Authority is working with the Metro District to have a sidewalk installed from Shoreham Drive to the corner on Monarch to improve safety for pedestrians at that location, and to encourage residents to cross at the crosswalk. Charlie Fagan is meeting with Bob Kenny (Douglas County) this week to discuss plans.
The primary sled hill location for the 2007/2008 season will remain the same as there is not enough time to grade the new additional location by the new fire station off of Hidden Pointe Blvd. There will be a group looking into the mitigation of the safety issues that surround the current sledding location. The Parks Authority attorney is checking into the affects incorporation would have on the Parks Authority should the incorporation vote succeed. The regional trail continuation from Monarch (near Daniels Gate) west to the Griggs Road trail head may be complete by the end of next year. The trail extension will incorporate Daniels Gate Park in the system.
7. CPN INCORPORATION
A. Update – Shul
Shul reported that community meetings continue and the CPNPC continues to do sub association meetings as requested. The next community meeting on incorporation is set for October 22 at 7 p.m. at Rocky Heights Middle School. On October 23, a meeting will be held at Buffalo Ridge Elementary School regarding Lagae and “Completing the Community.”
Shul reported there has been a lot of misinformation distributed and that the Master Association would be sending out an e-mail addressing incorporation.
8. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly Financial & Statistic Report
Wiebold distributed the monthly financial and statistics report for September and the October payables.
After reviewing the financials, Earl Millspaugh called to question whether or not the items specific to the pro incorporation effort were excluded from the financials. Necker suggested holding off on passing the financials until either Gilbert or McDade could confirm.
Additionally, there was call to question that one of the payables was listed as $2,000 when it should, in fact, have been $200, there was no error and the amount of the check issued was verified as $200.
MOTION by Necker to approve the payables; seconded by Hoffman; motion approved and carried.
9. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported that the December/January Connection will most likely be 24 pages instead of 32. The deadline to submit information is November 5. This issue will hit homes on, or before, December 1.
Website
Gamble reported a fall slow-down on the website, with approximately 1,800 unique visitors to the website daily.
Email Requests
A community e-mail regarding meeting dates and voter enrollment is to be sent this week.
Welcome Coffee
The next welcome coffee will be held after the first of the year.
B. Business in the Pines
Update
Kenny reported 74 members have joined BIP since January. Octoberfest was a great success with several thousand people in attendance. Entrée Vous ribbon cutting ceremony is this week.
10. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
Bill Ader, Master Association Design and Review chairman reported that two “pre-sale” signs will be added to the CC-20 lot soon. Additionally, sidewalks were pored adjacent to the curbs, against the DRC’s explicit request. Discussion arose about community covenants requiring a setback for sidewalks, and Shul was going to have the Master Association attorney evaluate and report back.
Walgreens Commercial Area
This was reported on in the Parks Authority report.
LaGae Ranch Update
This item was covered earlier in the meeting – community meeting on October 23.
Commercial Site – Village Square Drive
No report.
Permanent Restroom Installation – CPN Metro District
This item was covered earlier in the meeting.
B. Safety Committee
Community Safety Issues
It was noted that there have been recent break-ins through window wells in homes and some vandalism in the community. Carol Langley-Finnegan was not present, so no further report was made.
South Metro Fire and Rescue
Shul reported SMFR is exploring plans to partner with Parker Fire Department. A study is underway that should be completed March 1, 2008.
C. Air Traffic Committee Update
Shul stated that the 150 Study is complete and public input for noise and air traffic is nearing. Once the input period is official, the community will be notified where to call to voice air traffic complaints.
11. OLD BUSINESS
A. Daniels Park and Daniels Park Road
No update.
B. Xcel Energy Transmission Line Upgrade
No update.
C. Covenant Violations – Huntington Ridge/Clairmont Estates
Shul reported that violations in the Huntington Ridge/Clairmont Estates have been corrected and enforcement letters seem to be effective in cleaning up the area.
12. NEW BUSINESS
There was no new business that was not discussed previous in the meeting.
13. ADDITIONAL HOMEOWNER INPUT
No additional homeowner input.
14. NEXT MEETING
Next Board Meeting:
Tuesday, November 13, 2007, 7 p.m.
15. ADJOURN
The meeting was adjourned to executive session at 8:50.
16. EXECUTIVE SESSION
No executive session was held.
Respectfully submitted
Terri Wiebold for Alison Gibbens
Recording Secretary
Approved ________________________________, 2007
_______________________________ _______________________________
Secretary President
