CASTLE PINES NORTH MASTER ASSOCIATION

Approved - MINUTES

BOARD OF DIRECTORS MEETING

7:00 P.M. – September 20, 2007

Castle Pines North Community Center

1.  CALL TO ORDER

A. Introductions/Roll Call/Absences

At 7:07 p.m., the agenda was followed on non business items until a quorum could be established.

Attendance

Directors present: Maureen Shul, Dave Necker, Jennifer Havercroft-Miller, Doug Gilbert, and Kim Hoffman

Directors absent:  Patrick Brierley and Rex Lucas     

Delegates present: Joan Millspaugh

Delegates absent: Cody Powell, Adrienne Klokinis, Dick Anderson, John Owens, Rita Coltrane, Brian Stopps, Jade Goldfogel, Susan Jacobson, Nancy Clarke, Lynn Stevens, Dick Lichtenheld, Shirley Beer-Powell, Bruce Thompson, and Barb Saenger

Staff:   Lane Roberts, Alison Gibbens, and Sharon Kollmar

Guests:  Royann Cygan – The Hamlet, Earl Millspaugh – Bristle Cone Patio Homes

B. Board Meeting Process

Guests present where given a copy of the Homeowner Input Guidelines.

C. Approval of the Agenda

The agenda will followed on all non business items until a quorum can be established.  An Executive Session will be added to the agenda after 14. Next Month.

3.  OPEN FORUM

There was no one present requesting to speak during this time.

6.  PARKS AUTHORITY

Cygan reported on the September 20, 2007 Parks Authority meeting.  Present at the Parks Authority meeting was board member Bruce Thompson who reported that the Metro District and HF Holdings are close to finalizing the Inclusion Agreement for LaGae Ranch.  The Douglas County planning commission has approved the Walgreens filing with conditions and the Board of County Commissioners will look at the filing at their next meeting.

The primary sled hill location for the 2007/2008 season will remain the same as there is not enough time to grade the new additional location by the new fire station off of Hidden Pointe Blvd.  There will be a group looking into the mitigation of the safety issues that surround the current sledding location.  The Parks Authority attorney is checking into the affects incorporation would have on the Parks Authority should the incorporation vote succeed.  The regional trail continuation from Monarch (near Daniels Gate) west to the Griggs Road trail head may be complete by the end of next year.  The trail extension will incorporate Daniels Gate Park in the system.

The 202 acres south of Rocky Heights Middle School and west of Griggs road is in the planning phases for a Highlands Ranch Regional Park.

The next Parks Authority Meeting is scheduled for October 18, 9:00 a.m.

1. CALL TO ORDER

Director Shul and Gilbert arrived at 7:10 p.m.  A quorum was established and the meeting was called to order at 7:22

C.  Approval of Agenda

MOTION by Necker to approve the agenda; adding an Executive Session after, 14. Next Meeting; seconded by Havercroft-Miller; motion approved and carried.

2. MINUTES – August 16, 2007 Minutes

MOTION by Necker to accept the August 16, 2007 minutes with minor typo corrections made by Shul; seconded by Havercroft-Miller; motion approved and carried.

4. AT-LARGE BOARD OF DIRECTOR APPOINTMENT

Shul stated that the Master Association had several indications of interest for the board position vacated by Janet Conner.  After speaking with each of the interested parties, the board felt Rex Lucas was the best candidate.

MOTION by Havercroft-Miller to appoint Rex Lucas to fill the position vacated by Janet Conner which will expire in 2009; seconded by Necker; motion approved and carried.

Shul then went on to announce the Pat Brierley had turned in his resignation.  Pat’s term expires in 2008 and the board will look to fill this appointment at the next meeting.

5.  METRO DISTRICT

Shul attended the last Metro District board meeting.  She reported that the district had been requested to address the weeds along the Xcel corridor and provide information about past field usage requests for our parks.  Shul had not heard back on either of these topics.

She also noted that the LaGae Inclusion Agreement is still going back and forth between the two parties.  The district expects an agreement to be reached in the near future.  The well by Greenbriar continues to be worked on in hopes that it will become fully functional source of water for the district.   Landscape bids are going out for the Metro District owned property within the North Lynx area.

Director Hoffman arrived at 7:35 p.m.

7. CPN INCORPORATION

A. Update – Shul

Shul reported that community meetings begin next week and the CPNPC will do sub association meetings as needed.  A new brochure will be going out next week and the upcoming issue of the Connection will have a lot of incorporation content.  The ballot questions will be highlighted in that issue as well.

8.  MANAGEMENT/FINANCIAL

A. Monthly Financial Report

Monthly Financial & Statistic Report

Gibbens distributed the monthly financial and statistics report for August and the September payables.  There were 21 closings in August 2007 (20 resales and 1 new).  Accounts receivable are down to $22,288.  The cash balance is down by $24,495 from last month for a total balance of $113,824 as of August 31.  Our cash balance as of September 20 is $56,466 (after invoices to be paid tonight).  Our Total Income for August was $25,900.  The net amount owed to the Master Association from CPNPC is $159,075 as of August 31, 2007.

As of August 31, we have collected 96% of our entire 2007-budgeted dues revenue.  Our Budgeted financial situation continues to be good; however, the association’s cash balance appears to be at a level that may only carry us through the end of the year.  This will be further clarified as the 2008 budget process begins next month.

In total, as of the end of the month, we are over budget by $198,152 in total revenue and over budget by $96,553 in Total Expenses.  Our total Net Income is under budget by $101,599.

Gilbert noted that any pro incorporation publicity, signage, or publications has not and will not be paid for by the Master Association.  The Castle Pines North Incorporation Issues Committee is investigating whether or not they would be able to pay a part of the attorney fees relating to the election expenses of the Election Commission. In any event, the Issue Committee will pay for all pro incorporation publicity items related to the election.

After reviewing the payables, Gilbert suggested holding the check in the amount of $12,027.80 until cash flow forecasts for the remained of 2007 are complete.

MOTION by Necker to approve the August Financial Report; seconded by Shul; motion approved and carried.

MOTION by Gilbert to approve the payables with the exception of the $12,027.80 check; seconded by Hoffman; motion approved and carried.

9.  MASTER ASSOCIATION SERVICES

A. Communications

Newsletter

Roberts reported that the October/November Connection goes to the printer tomorrow and will be a 32 page edition. 

Website

It was noted earlier that the website received 1,236 unique hits in the month of August.

Email Requests

Emails continue to be sent to residents as needed and there were no additional content requests at this time.

Welcome Coffee

The next welcome coffee will be held after the first of the year.

B. Business in the Pines

Update

Kollmar reported “Market In The Pines” had a great first year.  She and Kenny would like to meet with all of the vendors after Oktoberfest to brainstorm for next year.  The next Business Afterhours is scheduled for October 3.  Oktoberfest is scheduled for October 13 and Trick or Treat Street will be on October 29.  The Master Association is having a booth at Oktoberfest.

Representatives also attended an “Economic Gardening” conference in Littleton.  Conference representative are willing to help with economic planning for our area.

10.  COMMITTEE – COMMUNITY ACTION

A.  Development/Referrals

CC-20 Update

Hoffman attended a meeting with Village Homes and indicated that there will be patio homes done possibly by the end of October.  The biggest issue for the area is the road which runs by Timber Trail Elementary and the security of the students that attend that school.

CC-20 Inclusion Agreement

Gilbert is working on this item and reported that we had not heard anything back from the attorney.

Walgreens Commercial Area

This was reported on in the Parks Authority report.

LaGae Ranch Update

This item was covered earlier in the meeting.

Castle Pines Business Building

There was an article in today’s Castle Rock News-Press about this development.

Commercial Site – Village Square Drive

No report.

Permanent Restroom Installation – CPN Metro District

Plans are still moving forward for the installation of permanent restrooms in the CPN parks.

B.  Safety Committee

Community Safety Issues

It was noted that homemade explosives were found in mailboxes in Surrey Ridge.  Residents need to contact the sheriff’s department if they are suspicious of any unidentified objects that are not normal.  Conner was the associations past Safety Committee Chairperson and with her leaving the community a new Chair will need to be found.

Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program

Shul distributed for Langley-Finnegan the most recent statistics for dispatch calls to sheriff, fire and rescue services and the most recent sex offender list for the CPN area.  The next Academy is scheduled for April 2008 with 18 individuals already committed to participate; information on how to apply can be obtained on the DCSO website at www.dcsheriff.net. Carol is also available to speak at local sub association meetings on the Community Safety Volunteer Program to encourage additional CPN residents interested in law enforcement and serving the community to apply.

South Metro Fire and Rescue

Shul reported that station 43 is still moving forward.

C. Air Traffic Committee Update

Shul stated that the 150 Study is complete and public input for noise and air traffic is nearing.  Once the input period is official, the community will be notified where to call to voice air traffic complaints.

11.  OLD BUSINESS

A. Daniels Park and Daniels Park Road

Shul reported that the Daniels Park Road “Master Plan” meeting went well.     Douglas County and the City of Denver are close to signing an IGA but nothing has been approved.  Earl Millspaugh inquired if there would be the opportunity for some type of Veterans Memorial to be placed in the area and Shul responded that, if a roundabout at that local becomes a reality, then there would be the possibility for this type of memorial.

B. Xcel Energy Transmission Line Upgrade

Construction is to begin this week on the upgrade of the middle set of the north south Xcel transmission lines.  This project is scheduled to be finished this December.

There is a group of residents that still oppose the upgrade to the east west Xcel lines coming out of the Daniels Gate Sub Station.  Thompson held meetings on this issue and continues to feel that Xcel is complying with the restrictive guidelines established in our previous efforts.

C. Entry Monument “No Solicitation” Signage

Havercroft-Miller stated that the CPN Metro District approved the installation of “no solicitation” signs in the North Lynx area and this project will move forward.  This item can be taken off the agenda.

Any HOA planning on installing this type of signage must get approval from both the Master Association and Metro District prior to installation.  This applies to replacement signage also.

D. Covenant Violations in Huntington Ridge and Claremont Estates
Gibbens reported that she needs to follow up on the trash violations at 7499 Berkshire.  She will report next month.

12. NEW BUSINESS

There was no new business.

13.  ADDITIONAL HOMEOWNER INPUT

Hoffman noted that this past week was the ribbon cutting for the Ridgegate interchange.

14.  NEXT MEETING

            Next Board Meeting:

            Thursday, October 18, 2007                        7:00 p.m. – Regular Meeting

15. ADJOURN TO EXECUTIVE SESSION

The meeting was adjourned to executive session at 8:45.

16. EXECUTIVE SESSION

17.  EXECUTIVE SESSION ADJOURNMENT

MOTION to adjourn by Necker; seconded by Havercroft-Miller; motion approved and carried.  The Executive session was adjourned at 9:00 p.m.

Respectfully submitted

Alison Gibbens

Recording Secretary

Approved ________________________________, 2007

________________________________            _______________________________

Secretary                                                      President