CASTLE PINES NORTH MASTER ASSOCIATION
Approved - MINUTES
BOARD OF DIRECTORS MEETING
7:00 P.M. – January 17, 2008
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
At 7:07 p.m., President Shul called the meeting to order with a quorum present.
Attendance
Directors present: Maureen Shul, Jennifer Havercroft-Miller, Rex Lucas, Kim Hoffman, Anna Mallinson, and Doug Gilbert
Directors absent: Dave Necker
Delegates present: Shirley Beer-Powell, Joan Millspaugh, Cheryl McDade, Carol Langley-Finnegan, Royann Cygan, and Mike Henry
Delegates absent: Cody Powell, Dick Anderson, John Owens, Brian Stopps, Jade Goldfogel, Nancy Clarke, Lynn Stevens, Jeff Graser, Barb Saenger, and Pat Brierley
Staff: Tim Gamble, Alison Gibbens, Cheryl McDade, Sharon Kollmar, Carla Kenny, and Terri Weibold
Guests: Earl Millspaugh – Bristle Cone Patio Homes, Ted Lohr – Bristle Cone Patio Homes, Eva Mitchell and Dick Lichtenheld – HOA #1, Cheryl Emmeluth – Forest Park, Vince Yevoli – BristleCone – Patio, Jan Derks – HOA #1, Chris Dooley – Tapestry Hills, Wanda and Jim Sells – Huntington Ridge, Dan and Hanne Schatz – The Hamlet, Donna Huffaker – Canterbury Broadwick, Vivian Hallberg – Green Briar, David McCormick – Daniels Ridge, William Dawson – Daniels Ridge, Cynthia Martin – Bristle Cone – Patio, Judy Loser – HOA #1, Faith Gomez – North Lynx, Jim Greathead – Canterbury Broadwick, Charles Green – HOA #2, Bob Puccini – Forest Park, Chip Coppola - Forest Park, and Daryl Cadwell – Pine Ridge
B. Board Meeting Process
Guests present were given a copy of the Homeowner Input Guidelines.
C. Approval of the Agenda
MOTION by Hoffman to approve the agenda with the addition of an Executive Session to the end of the agenda, removal of the December financials, and the addition of the December Draft financials; seconded by Havercroft- Miller; motion approved and carried.
2. MINUTES – December 6, 2007 Minutes
MOTION by Hoffman to accept the December 6, 2007 minutes with minor typo corrections and section 6 corrected to read “Master Association for an opinion on proceeding with the development of Castle View Park in 2008.” Seconded by Havercroft-Miller, motion approved and carried.
3. GUEST SPEAKER
Shul introduced Deputy Ron Hanavan, Douglas County Sheriff’s Office Community Relation Officer, who presented a synopsis of the proposed alarm ordinance that will be presented to Douglas County Commissioners for approval in February. He presented an executive overview of the ordinance, highlighting the purpose which includes the maintenance of an alarm user database and the institution of a system where the cost of alarm service to respond to false alarms is borne by the alarm user. Background information included current policy, false alarm statistics, alarm industry history, cost of alarm calls, fine or penalty based alarm policy, and a listing of other Colorado counties or municipalities that have instituted an alarm registration fee.
He concluded with the fact that alarm registration will provide the Sheriff’s office with a database of alarm users in Douglas County and response time should then be expedited. The ordinance should also provide enhanced call verification. Increased revenue generated by the registration will fund additional enforcement resources to meet the demand of these users, once fully implemented; they hope to have the most effective response time to high demand users.
If anyone has additional questions, they are encouraged to give Deputy Hanavan a call, 303-660-7544, ext. 2.
4. OPEN FORUM
Shul noted that several of the candidates running for city office are present at the meeting and asked that they each give a brief introduction to those present. Candidates present were, Mayor Candidate, Maureen Shul, Treasurer Candidates, Doug Gilbert and Vivian Hallberg, Ward 1 Candidates, Chris Dooley and Jennifer Havercroft-Miller, Ward Two Candidates, Dan Schatz, Kim Hoffman and Chip Coppola, Ward Three Candidate Carol Langley-Finnegan.
Shul also addressed Canterbury Broadwick resident, Jim Greathead. She inquired on the status of his fencing request from the October 2007 meeting. Greathead noted that he has drawings for the project and was unable to get on the Metro Districts agenda at the last meeting. He is also trying to obtain a Filing 1 map of the area for use in the approval process. He will report back to the Association as needed.
5. OFFICER ELECTION
MOTION by Havercroft-Miller to elect Maureen Shul as President of the Castle Pine North Master Association; seconded by Lucas; motion approved and carried.
MOTION by Havercroft-Miler to elect Doug Gilbert as Vice President of the Castle Pine North Master Association; seconded by Mallinson; motion approved and carried.
MOTION by Mallinson to elect Jennifer Havercroft-Miller as Secretary/Treasurer; seconded by Shul; motion approved and carried.
6. METRO DISTRICT
Ted Lohr, president of the Metro District board of directors, provided an update on Metro activities.
Lohr stated that the district is still in the process of negotiating future water storage at the Reuter-Hess Reservoir project. The District is also looking at water right applications on Plum Creek. The water treatment plant is in the process of implementing a new chlorination process. The district is looking at an interconnect pipe between Highlands Ranch and Castle Rock. Water consumption for 2007 was down 10% and Lohr credits the decrease in water usage to spring/summer water restrictions and increased resident awareness. The parks restroom project is proceeding. The restrooms should be delivered the end of January and installed in February. The LaGae inclusion agreement was signed today. The District website was updated today with new district information for residents to view. Douglas County has approved the expansion of Reuter-Hess Reservoir and now approval will be sought at the Federal level.
7. PARKS AUTHORITY
Hoffman reported on the Parks Authority meeting. She noted the Parks Authority recognizes the timing and needs of American Academy Charter School to open in 2009. Grading, planning, and development of the adjacent parks will play into the grading of this project as well as a church in the LaGae area.
It was also noted that Real Soccer is no longer a player in the soccer fields at the “LaGae” Park due to a change in club philosophy. With this contribution gone, the scope of the park changes to a new multi level plan. The new plan would better utilize the current topography thereby reducing associated costs.
Because of the timing of this development, Fellows has been preparing to go through the county as well has having consulted CH2MHill for development guidelines so as not to lose time once the new city planning processes are in place.
CPN is “under parked” and both the Castle View and “LaGae” Park areas continue to be considered as future park locations as well as adding additional features to Coyote Ridge Park.
8. CPN INCORPORATION
A. Update – Shul
Shul reported that the Election Commission is working very hard in preparing for the February 12, election. She thanked interim City Clerk Dick Lichtenheld and all of those serving as deputies.
The ballots for the election will be mailed out on 1/25 with candidate forums for Ward 1 on 1/29, Ward 2 on 1/30, and Ward 3 on 2/6. The Master Association is not hosting the Candidate forums because four board members from the Association are running for offices therefore; Business In the Pines is hosting the events for each ward.
Lichtenheld also thanked Castle Rock Bank for providing a local ballot drop off location for this election.
12. OLD BUSINESS
B. Xcel Energy Transmission Line Upgrade
Thompson requested to speak at this time.
He reported that Xcel held a public meeting with regard to the two large poles that have been installed at the top of the hill by Coyote Ridge Park. Xcel plans on removing the current tall poles replacing them with shorter poles. At a later date, there will be an additional four poles installed of the taller height. A solution to this issue has not been researched and Thompson will continue to work on this effort.
Xcel promises to hold more meetings to hear additional Association and homeowner input.
9. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
Monthly Financial & Statistic Report
McDade distributed the monthly financial and statistics report for November and the December draft. There were 14 closings in November 2007 (13 resale’s and 1 lot) and 15 closings in December 2007 (13 resale’s and 2 lots). As of November 30, accounts receivable are down to $24,592. The December 31, 2007 draft reflects accounts receivable of $24,250. The cash balance is down to a total balance of $46,388 as of November 30 and as of the December 31, 2007 draft there is a cash balance of $33,853. The net amount owed to the Master Association from CPNPC is $188,851 as of November 30, 2007 and the December 31, 2007 draft reflects a net amount owed of $189,339.
As of November 30, 2007, the Master Association has collected 98.5% of our entire 2007 budgeted dues revenue. The budgeted financial situation continues to be good; however, the Association’s cash balance appears to be at a level that may only carry us through the next pay period. The decision to temporarily defer paying Castle Pines Parks Authority and Icenogle, Norton, Smith and Bleiszner has improved the cash situation.
MOTION by Havercroft-Miller to approve the November Financial and Static Report; seconded by Lucas; motion approved and carried.
MOTION by Havercroft-Miller to approve the January payables; seconded by Hoffman; motion approved and carried.
Esperanza Lot Line Vacate
McDade received an inquiry for dues information from the owner of Lots 13 and 14, Block 11, Castle Pines North Filing No.27. The owner requested and received approval to combine these lots into one lot, 13A. This request was approved through the county and received approval from the Master Association in December 2007. McDade consulted the Association’s attorney with regard to the combination of these lots and presented this information to the board. Further discussion on this item was tabled.
10. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts is working on the current issue of the Connection. The timing should be that this issue is received in homes at the same time that residents receive their ballots. This issue of the connection will be full of candidate and election information.
Website
Gamble reported there were approximately 942 unique daily visitors to the website in November and 968 in December. Lichtenheld thanked Gamble for taking pictures of the election process and posting them on the website.
Email Requests
There continues to be community emails sent out and there were no additional content requests at this time.
Welcome Coffee
The next welcome coffee will be sometime the first half of next year. The transition of this event from the Master Association to Business in the Pines is still being worked on.
B. Business in the Pines
Update
Kollmar distributed the 2008 events for Business in the Pines. She noted that BITP is close to becoming self supporting for 2008. Kollmar noted that most community organizations of this type receive funding from cities and requested continued funding from the Master Association for 2008.
McDade noted that this request was not approved as part of the 2008 budgeting process. She suggested that this might be an area that the Association would want to consider using part of the Community Amenity line item to fund.
MOTION by Gilbert to designate and pay, $3,500 quarterly, to Business in the Pines; this expense will come from the Community Amenities line item; seconded by Mallinson; motion approved and carried.
Kollmar will present the 2008 budget for BITP at next month’s meeting.
10. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
There is nothing new to report on this item.
CC-20 Inclusion Agreement
Gilbert reported that the agreement has been sent to the developer and he has not heard back from them.
Walgreens Commercial Area
The north LaGae Road development is underway and a Grease Monkey has been proposed for this area.
LaGae Ranch Update
There is nothing new to report on this item.
Castle Pines Business Building
Construction has begun on this project and the Association will follow its progress.
B. Safety Committee
Community Safety Issues
Langley-Finnegan reported that the crossing issue at Buffalo Ridge Elementary, at the intersection of Monarch and Oxford Drive, continues to be worked on.
Wildlife sighting also continues to come in and residents are reminded to report all sighting to the Safety Committee or the Colorado Division of Wildlife for tracking. Residents are also reminded to consult the Division of Wildlife website for information on how to respond to wildlife encounters.
Sled hill still has the problem of people crossing at the wrong place. Please remind your sub association residents the crossing for sled hill is at the corner of Castle Pines Parkway and Monarch, not mid street at Shoreham.
Weibold will be keeping the Association updated on wildfire mitigation and wildfire information for this fire season.
Community Safety Volunteer Program, Public Safety Calls Report, Neighborhood Watch Program
Langley-Finnegan continues to reminded residents to call the sheriff’s office if you question any suspicious behavior in the area.
South Metro Fire and Rescue
There is nothing new to report on this item.
C. Air Traffic Committee Update
Shul reviewed the history of the 150 study and stated that the FAA still needs to approve the 150 study before the 60 day input period on air traffic noise can begin. Residents will be notified as soon as this period begins.
11. OLD BUSINESS
A. Daniels Park and Daniels Park Road
There is no update for this item.
B. Xcel Energy Transmission Line Upgrade
This item was covered earlier in the meeting.
12. NEW BUSINESS
A. – Shul stated that, after the election, the Master Association Board will have a work session on what needs to be done in conjunction with the new city.
B. – Kenny announced and distributed the 2008 social events and corresponding budget.
13. ADDITIONAL HOMEOWNER INPUT
There was not additional homeowner input.
14. NEXT MEETING
Next Board Meeting:
Thursday, February 21, 2008, 7 p.m.
15. ADJOURN
MOTION to adjourn to Executive Session by Havercroft-Miller; seconded by Mallinson; motion approved and carried. The meeting was adjourned to Executive Session at 9:25 p.m.
Respectfully submitted
Alison Gibbens
Recording Secretary
Approved ________________________________, 2008
________________________________ ________________________________
Secretary President
