CASTLE PINES NORTH MASTER ASSOCIATION
Approved – MINUTES
BOARD OF DIRECTORS MEETING
5:30 P.M. – March 20, 2008
Castle Pines North Community Center
1. CALL TO ORDER
A. Introductions/Roll Call/Absences
At 5:32 p.m., President Shul called the meeting to order with a quorum present.
Attendance
Directors present: Maureen Shul, Jennifer Havercroft-Miller, Rex Lucas, David Necker, Kim Hoffman and Anna Mallinson
Directors absent: Doug Gilbert
Delegates present: Carol Langley-Finnegan, Barb Saenger, Dick Lichtenheld and Laurel Sjodin
Delegates absent: Cody Powell, Shirley Beer-Powell, Cheryl McDade, Dick Anderson, John Owens, Jade Goldfogel, Nancy Clarke, Lynn Stevens, Pat Brierley, Joan Millspaugh, Royann Cygan and Mike Henry
Staff: Lane Roberts
Guests: Ted Lohr – Bristle Cone Patio Homes, Eva Mitchell – HOA#1, Dan Schatz – The Hamlet, Scott McMillan, Carol Brand
B. Board Meeting Process
Guests present were given the opportunity to request the Homeowner Input Guidelines.
C. Approval of the Agenda
MOTION by Necker to approve the agenda; seconded by Lucas; motion approved and carried.
2. MINUTES – February 21, 2008 Minutes
MOTION by Havercroft-Miller to accept the February 21, 2008 minutes with corrections to page one, Delegates Absent “..Maureen Shul, Kim Hoffman and David Necker” to be removed. Page three, Master Association Services, B. Social, to read “Kenny reported that Business In The Pines will present Easter Fest on 13 March 2008.” Page 5, New Business, C. Ward Email to read “Havercroft asked if setting up a ward email distribution list was possible. McDade confirmed it was. No further discussion or action agreed upon.”; seconded by Necker, motion approved and carried.
3. OPEN FORUM
No guests requested to speak.
4. METRO DISTRICT
Ted Lohr, President of the Metro District Board of Directors , provided an update on Metro activities.
Lohr stated that the Metro District is part of buying partnership for water storage in Chatfield Reservoir and have increased the amount they are buying by 500 acre/foot. The Metro District has produced a fee schedule for renting pavilions, the Community Center, tap fees etc. This can be found on their website. However, due to comments made by the community at the Board meeting this is being revised and will be reviewed at next months meeting. Lohr said that Terri Wiebold was writing an article for the latest edition of The Connection that would also mention the schedule.
Lohr provided an update on the Interconnect partnership between the Metro District, Centennial Water, Castle Rock Water and the Village Metro District. Construction should begin in early 2009.
Lohr reminded everyone that there are two more Open Houses scheduled by the Metro District to outline their plans for renewable water. The dates are April 16, 2008 and May 1, 2008.
Shul also stated that there would be two candidate forums for the upcoming Metro District Board elections to be held at the Community Center on April 14, 2008 and April 24, 2008 and encouraged all to attend to get to know the candidates.
The Metro District also hosted an HOA Water Conservation workshop on March 15, 2008 through Douglas County Water Resource Authority. This was well attended with 30-40 HOA’s and their representatives present. Two more are planned.
5. PARKS AUTHORITY
Hoffman provided an update on the Parks Authority. She is the representative from the Master Association, but since becoming a City Councilmember she will now become the City’s representative to the Parks Authority. The Board agreed that her alternate, Anna Mallinson would now become the Master Association’s representative to the Parks Authority and a new alternate would need to be appointed. After a brief discussion, Dave Necker agreed to be that alternate.
Hoffman also stated that there had been a request for the two “power votes” to be the Metro District and the City of CPN, instead of the Metro District and the County. The Parks Authority would like Ron Benson of Douglas County to remain a Board Member in an advisory capacity. Letters will be drafted to the County Commissioner requesting this change. When this amendment is approved, it was suggested that the new wording for the governing documents should also state that all monies from the Parks Authority MUST go to Parks and Recreation, regardless of what happens to the Parks Authority in the future.
The representatives from the Recreation Center campaign gave their presentation to the Parks Authority.
Hoffman also stated that the Parks Authority agreed that progress needs to be made soon with regard to the Lagae Park.
6. BUSINESS IN THE PINES
A. Update
As no representatives from Business in the Pines were present, this item will be tabled until next month. Shul noted that they will be presenting their budget at this time. Shul also announced that Business in the Pines had requested that two City Council members be appointed as liaison between Business in the Pines and the new City. Chris Dooley and Dave Neely will be those representatives.
Lane Roberts mentioned that they had held their Easter Fest this past week, involving over 30 local businesses.
B. Welcome Coffee
No update was provided.
7. CPN INCORPORATION
Shul suggested that from now on this agenda item should be renamed City of Castle Pines North, as incorporation no longer requires discussion.
Shul provided an update on the new City and its council members. Council members were sworn in on Monday 10th March at the CPN Community Center. This was deemed a great success and a positive event for the community. Shul would like to thank all those who assisted in arranging the event. Delegate Dick Lichtenheld stated that the event was very impressive and the organizers were to be commended on arranging an event at such short notice.
The new City Council members have been meeting weekly and will continue to do so through April 2008. They meet every Wednesday, except for the third week when they meet on Tuesdays. These meetings are held either at the Community Center or the Daniel’s Gate Recreation Center. They start at 6 p.m. with a study session and the official City Council meeting starts at 7 p.m. Shul recommended that council members and the community should attend other City’s Council meetings to gain an insight into how they are run.
At the last City Council meeting on Tuesday it was mentioned that there will be some minor expenses incurred, such as an official City seal, which would need to be reimbursed. The City asked the Master Association to cover these expenses until such time as the City’s revenue stream starts on July 1st 2008 or before. At the next Master Association meeting City Treasurer Doug Gilbert would explain how this repayment would be handled.
MOTION by Lucas to approve these expenses, subject to Doug Gilbert’s presentation next month. Seconded by Necker, motion carried and approved.
8. MANAGEMENT/FINANCIAL
A. Monthly Financial Report
The monthly financial and statistics report for February was made available. There were 12 closings in February (12 resales). As of February 29, accounts receivable are $513,912. The net amount owed to the Master Association from CPNPC is $192,332 as of March 20. The amount owed to the Castle Pines Parks Authority as of February 29, was $142,339.
MOTION by Havercroft to approve the February Financial and Statistic Report, seconded by Necker. Motion approved and carried.
Havercroft reported that due to the assessments received to date McDade was recommending payment to the Parks Authority of $31,768. This would pay all invoices through January 2008, leaving the Master Association only 1 month in arrears (February 2008). McDade was also recommending payment to Icenogle, Norton, Smith & Blieszner for $2,959.22 for all invoices received to date; this includes September through November 2007 and January 2008 incorporation fees. (To date McDade had not received an invoice from them for December 2007 fees but was looking into this).
MOTION by Havercroft to approve the March payables, seconded by Necker. Motion approved and carried.
Hoffman noted that several homeowners had questioned why they still had to pay dues to the Master Association once we became a city. The majority of the dues paid go to the Parks Authority. Until such time as the Master Association and residents decide what to do with the Master Association and its role in the City the dues are still owed.
Shul reported that Master Association Board members are meeting this weekend for a Board Workshop to start long range thinking and planning for the future of the Master Association.
Shul also reported that when she was first elected president of Master Association Board of Directors in 2006 discussions had just started regarding restructuring of staff, bringing in a management company, duplication of work etc. Then Castle Pines Village announced its intent to incorporate and it would have been foolish to undertake both challenges at the same time. Now 15 months on, as part of a new City, the Master Association needs to look at its management, restructuring to meet new needs, it needs to be done right and in the most efficient way.
9. MASTER ASSOCIATION SERVICES
A. Communications
Newsletter
Roberts reported that the latest issue of The Connection would be 32 pages. 2 pages have been dedicated to candidate profiles for the Metro District Board election. Candidates have submitted a photo and a 200 word bio. Also those candidates in the South Metro Fire & Rescue elections have also submitted a 100 word bio for inclusion in this issue.
Roberts noted that the center two pages of the newsletter was dedicated to incorporation and meet your neighbor news. From this issue on these two pages will be City News. This issue includes photos of the City Council members. There will also be a “Mayor Memo” section
This issue contains three Letters to the Editor. One is regarding the payment of Master Association Dues, another covers City funding and tax rate and the third is from a Forest Park resident regarding pine beetles and any action being taken.
Roberts also reported that Kollmar had sold a full page ad in this issue to Little Italy for $500. Concerns by the Board that future issues could have several full page ads which could reduce space for community news and also increase the size of the publication, increasing the cost of production.
Hoffman stated that they had had this discussion two years ago and the issues were the same. If we allow a full page advert they should be limited to one per issue and the fee should be substantially increased.
Proofing for this issue begins on 26/27 March. It goes to press on 28 March, to the mail house by 1 April and hopefully in homes by 7 April (or some time that week).
Shul requested that updated Parks Authority delegate information be included. Roberts said she would try to include that in this issue.
Website
As per the Financial Report for February 2008 there was an average of 885 unique daily visitors in February.
Email Requests
Roberts noted that there is an email going out to all homeowners shortly with information on the “Ask a cop” event and the upcoming community meeting on noise from Centennial Airport. Shul advised the meeting that the deadline to voice concern over this issue to the Airport is 22 April 2008.
There will also be an email sent out reminding the community of the Board elections on 6 May for South Metro Fire & Rescue (and also for Castle Pines North Metro District).There are 8 candidates in the SMFR election. Two for the two year term and six for the four year term positions. The Master Association will be hosting candidate forums for both SMFR candidates and Metro District candidates and urged all to attend. Shul stressed the importance of this election and its impact on Castle Pines North especially in light of the possible merger with Parker Fire (the decision for which will be made 24 April 2008) and also the possible change in location for the new CPN fire station.
There is also the Congressional race, the State House seat and Commissioners elections also this year. Forums will also be held for these candidates.
There was a brief discussion on sending an email out regarding street sweeping. Hoffman reported she had contacted Douglas County to request they sweep CPN streets. This will take place shortly.
10. COMMITTEE – COMMUNITY ACTION
A. Development/Referrals
CC-20 Update
Shul reported that in a recent meeting with SMFR they had mentioned an alternative site for a fire station in CPN. It had originally been planned at Hidden Pointe Blvd. and Monarch Blvd. However, SMFR had been discussing the possibility of relocating it to the corner of CC-20 and had met with the developer. This would mean closing station 36. The site in CC-20 would only be 1 acre and would still hold the potential library. SMFR prefer this new location because of its centrality in the neighborhood, the access to the main roads and also proximity to I-25. Their response times had been taken into account and they fully meet all their requirements at this new location. It is also influenced by the proposed fire station location in the Canyons development across I-25.
This is why the right candidates at the SMFR election must be elected. The candidates must be aware of CPN and issues here.
The owner/developer has agreed to wait and hold the library plot until the bond issue has been put on the election ballot for the library.
CC-20 Inclusion Agreement
This will be reported on at the next meeting.
Walgreens Commercial
Roberts reported that along with the Grease Monkey, car wash and Walgreens there is to be a day care facility at this location.
LaGae Ranch Update
Shul reported that a master plan should be formulated between all parties involved before moving forward.
B. Safety Committee
Community Safety Issues
Langley-Finnegan reported that the Public Safety Committee would soon hold its first meeting. Fourteen homeowners from across the community have volunteered for this committee. This will become the city’s Safety Task Force. Councilmembers Havercroft and Hoffman will be the liaison for this Task Force. The meeting will be at noon on April 16th at Community Center.
The lights at Castle Pines Parkway and Yorkshire Drive have now been fixed.
The street lights that were out along Monarch Blvd. have also been fixed. Shul thanked Langley-Finnegan for acting on this so promptly and working to solve the issue.
Langley-Finnegan reported that she is still working on the safety crossing at Buffalo Trail.
There is to be an “Ask a Cop” event on April 2nd from 8am to 3pm at Safeway. DCSO will be on hand to answer any question relating to crime, safety etc.
Roberts and Sjodin expressed concern over the potential new location of SMFR’s station 36. Shul reported that according to SMFR the increase in noise is a misconception. They do not leave the station with sirens on unless traffic is impeding their route. SMFR are trying to meet their 6 minute response time target. Saenger commented that if they meet these targets it helps lower the cost of home insurance.
Roberts also reported that the community voted on the mill levy several years ago on the understanding CPN would get two fire stations. This proposal would still leave CPN with one fire station.
C. Air Traffic Committee Update
Shul also reported that the community meeting on air traffic and noise from Centennial Airport will be on March 27th at 7pm at the Community Center.
11. OLD BUSINESS
A. Daniels Park and Daniels Park Road
Saenger reported that the IGA was signed last month, the last legal hurdle. A meeting is to be scheduled with Douglas County. Phase 1 is hoped to be completed by 1 September. This would include blasting (which will be done to aesthetically fit the area) and grading of the road, including the roundabout which is still under consideration. Not all the paving may get done this year though. Bids will be sought for landscape design. There will be some issues with Xcel and the power lines as power cannot be shut off for more than 2 hours at a time.
The possible roundabout at Castle Pines Parkway and Buffalo Trail is still under negotiation. There are discussions with the Metro District as to who will be doing what and what it will look like. Shul suggested a meeting with homeowners to discuss possibilities. The roundabout is not only for traffic control but to mark the transition from the park to the City.
Saenger reported this project has been a great community collaboration over the last 5 years. There will be talks with Metro District over landscaping, xeriscaping and water conservation and to see if there are any resources in the community that could be used.
B. Xcel Energy Transmission Line Upgrade
Havercroft reported that there is a meeting of the Xcel Task Force at Bruce Thomson’s house on Monday 24 March at 6.30pm. This would consist of homeowners concerned with the impact of the power lines.
A community meeting is scheduled for April 10, 2008 and they hope to have Xcel at this meeting.
C. Douglas County Halfway House Update
Roberts reported that various sources at Douglas County have no knowledge of this, there is no plan for such a facility in our neighborhood. But now the potential land at Hidden Pointe Blvd and Monarch Blvd could go back to the school district this might become an issue.
Lucas asked if there are any state laws that the new City would have to adhere to with regard to facilities of this nature. Shul responded that currently the new City would be adopting County regulations and codes until such time as the city can create their own.
D. Community Child Safety Day
Havercroft reported that the CCSD is scheduled for May 10 from 9-12pm at the Daniel’s Gate Recreation Center. SMFR and DCSO are both attending. Children’s Hospital, Poison Control and child identikits are still being sought. The Safety Task Force will also be in attendance. Sponsors are still being sought for food and drink items.
E. Library
It is hoped that the issue of the library for Castle Pines North will again be on the ballot in November. We will not know if this will happen until August when the Douglas County Library District receives the decision on this.
12. NEW BUSINESS
Langley-Finnegan reported she had received one email regarding the removal of a 911 emergency call box as it was an eye-sore. This issue will not be pursued.
13. ADDITIONAL HOMEOWNER INPUT
There was no additional homeowner input.
14. NEXT MEETING
Next Board Meeting:
Thursday, April 17, 2008, 7 p.m.
15. ADJOURN
MOTION to adjourn by Havercroft, seconded by Necker; motion approved and carried. The meeting was adjourned at 6.50p.m.
Respectfully submitted
Anna Mallinson
Board Member
Approved , 2008
Secretary President
