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Call
to Order
A. Introductions/Roll Call/Absences
President Linda Nuzum called the April 17, 2003, meeting of the CPN Master
Association Board of Directors to order at 7:05 p.m. A quorum was established. |
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Attendance
Directors present: Linda Nuzum, Cheryl McDade, Maureen Shul, Sheri
Brummett and Brian Stopps
Directors absent: Linda Sweetman-King
Delegates/ Representatives present: Ted Lohr, Barbara Saenger,
Elisa Trebilco and Bruce Thompson
Delegates/ Representatives absent: Tres Thurston, Kyle Linhardt,
Chris Fellows, Debbie Smith, Robert Fields, Steve Mimnaugh, Kristine Sherman,
Mel Cunningham and Nancy Clarke
Staff: Alison Gibbens
Guests: Tristan Mederos (CPN II, Briar Cliff)
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Board
Meeting Process
B. Board Meeting Process
Nuzum explained the roles of Directors and Delegates as elected representatives
of CPN-area Homeowners. She indicated that there was a need to place time
limits on all items on a full agenda in order to accomplish the meeting's
business as efficiently as possible, and to respect the time that Directors
and Delegates volunteer to attending the monthly meetings.
Nuzum made sure that everyone had a copy of the handout outlining guidelines
for Homeowner input at Master Association meetings. She invited guests who
wished to speak to indicate so on the sign up sheet. Homeowners with topics
to add to the agenda should sign up for the Open Forum portion of the meeting;
guests may also sign up to address a topic that is already on the agenda,
and they will be recognized to speak during that agenda item. The "Additional
Homeowner Input" agenda item at the end of the meeting can be used
for other questions or comments. |
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Approval
of Agenda
MOTION by McDade to accept the agenda, Brummett seconded; motion approved
carried.
D. Director
Vacancy - Appointment
Gibbens stated that delegate Bruce Thompson, of The Hamlet, was interested
in the Director position vacated by Todd Swift that expires this year.
MOTION by
Brummett to appoint Bruce Thompson to the Board of Director by acclimation;
McDade seconded; motion approved and carried.
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Approval
of Minutes
A. March 27, 2003 Minutes
Gibbens noted that the header date on draft four needed to reflect the
correct meeting date of March 27, 2003.
MOTION by
Brummett to approve the March 27, 2003 minutes as amended, seconded by
McDade; motion approved and carried.
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Open Forum
Nuzum noted that no homeowners were present requesting to speak during
the Open Forum.
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Parks
Authority: |
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Cheryl McDade
reported for Mark McDade that the Parks Authority has chosen the designer
for the new park. The firm designed the Westlands Park on Quebec, and
they have many ideas for creative uses of park space. The designer is
beginning work on a preliminary plan which is needed before the transfer
of the Douglas County land can be completed. The Parks Authority continues
to be in the land acquisition phase; several pieces remain that need to
be acquired and acquisition of one of those pieces is close to being completed.
McDade reported
there is no room for parking around the existing sled hill. Thompson wants
this issue addressed and pursued until a resolution can be arranged.
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Action
Committees:
A.
Telecommunications
A. Telecommunications
Nuzum stated that the distance charge issue is in a similar place as last
month with the PUC staff looking at distance charges on a statewide basis.
The state is continuing to work with the financial numbers in two areas,
the high cost fund and distance charge, with the goal being a revenue
wash between the reduction in the distance charge and an increase in the
high cost fund. Nuzum indicated that it could be a few more months before
these figures are known and the pending outcome will determine how we
will proceed. We will continue to have our attorney monitor the situation,
as his contacts have been helpful in getting the state's attention on
the matter. The legal fees for this approach will be lower than pursuing
the legal hearing on our individual complaint.
Nuzum reported
that Fei has been satisfied with the new provider for phone and long distance
combined. This service basically piggybacks on high-speed internet technology.
This could be a good choice for secondary lines, but is not a good choice
for primary phone service, as it does not have 911 emergency service,
and if your Internet is down, so is your phone service. Fei will be the
contact person for information about this provider and he is in the process
of posting his findings, comments and evaluation on the web site.
B. Development
Lighting at Commercial Area
Stopps reported that he has been in contact with Douglas County about
the commercial lighting around the business areas. Several residents have
complained that lights are remaining at high levels at hours that do not
seem appropriate. Stopps noted that when stores are closed all non emergency
lights are to be turned off. The county will not come out and conduct
and inspection based on Stopps' report; they indicated that complaints
must be formally filed directly from residents. Stopps will post on the
web site and in the newsletter where complaints can be lodged. The needed
information will be provided as noted above and this item will be removed
from the agenda.
Pedestrian
Sidewalk
Stopps communicated to the Metro District the need to have sidewalks installed
along Monarch on the eastern side leading up to the new elementary school.
He would still like to continue and help, if asked, the metro district
identify areas in need of pedestrian walkways. This item will be removed
from the agenda.
Estates at
Buffalo Ridge
Stopps reported that the committee received a referral response for a
new community pool within the Estates at Buffalo Ridge and improvements
to the entrance. Construction is scheduled to begin in June or July and
completion will take several months. The committee had few comments and
the overall plan appeared okay. Nuzum inquired if Stopps has been in contact
with the Hamlet resident that Thompson had mentioned; Stopps noted that
these improvements are not visible to The Hamlet and will not affect this
community.
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Committees
- Master Association |
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A.
Business Partnership Program
The purpose of the Business Partnership Program (BPP) is to form a cohesive
effort with our surrounding business community, advertisers, and sponsors.
Nuzum reported that Wurtz was able to locate the original font type and
we will now have a first generation copy of the letterhead that will be
able to be electronically generated.
B.
Social Events
Nuzum indicated that the Easter Egg Hunt went very well and all 8,000
+ Easter eggs were gone in a matter of moments. She suggested that for
future events we should consider adding some type of crowd count. McDade
noted that expenses were around $2,400 for the event and Kollmar had obtained
approximately $1,400 in sponsorship money leaving the event with an expected
cost of approximately $1,000.
The Octoberfest
liquor license item was tabled until next month.
C. Newsletter/Website
The April/May Connection was mailed two weeks ago to all CPN residents.
Nuzum reminded everyone that the cutoff for the June/July issue of The
Connection is May 15th. Brummett reminded all delegates that every sub
association has the ability to provide content for every issue and all
HOAs are encouraged to participate.
Nuzum announced
that the web site should be changing to a new host very soon. The Webmaster
has been working to make this transition go as smooth as possible with
no interruption to our site. Nuzum and Brummett will continue to meet
with Novreske and work on the outline, layout and navigation structure
for the website under the new host.
McDade reported
that website visitation increased during the month of March due to the
blizzard. Visitation increased to 4,500 + unique visitors. It appears
that many residents forwarded our site to family and friends so they to
could experience the "Blizzard of 2003".
D. Master
Association Documents/Summary
Signage
McDade, Gibbens and Petersen will continue to work on a guide that will
address all of the signage issues that exist within the Castle Pines North
Master Association. Nuzum would ultimately like a comprehensive plan including
the sub association guidelines as well. The goal is to have and communicate
to all residents' signage guidelines and enforcements for violations.
Document
Review/Summaries
Nuzum noted that Peterson continues to review the Master Association documents
as they apply to several key topics.
Design Review
Guidelines update
Nuzum reiterated the need to consider hiring an outside consultant to
help update and upgrade our dated (1984) Design Guidelines. Some of the
issues that need to be looked at are fencing and building and roofing
materials, i.e. shake shingles.
Landscaping
Guidelines
Nuzum continues to suggest that in light of the drought conditions we
should look at the landscaping guidelines for the Master Association as
well as make suggestions to the sub associations. Nuzum has been in communication
with one of the Design Review Committee volunteers to do possible further
work for the association in respect to outlining guidelines for landscaping
during drought conditions; also making suggestions for more appropriate
overall landscaping given the fact that our climate is considered high
altitude, semi arid.
The Board
and Delegates expressed the desire to host a "tour the neighborhood"
event highlighting residents who have examples of drought conscious yards.
The idea is to provide homeowners with the opportunity to view actual
vegetation once planted and established and to talk with homeowners on
maintenance and water needs.
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D. Master
Association Documents/Summary
Signage
McDade, Gibbens and Petersen will continue to work on a guide that will
address all of the signage issues that exist within the Castle Pines North
Master Association. Nuzum would ultimately like a comprehensive plan including
the sub association guidelines as well. The goal is to have and communicate
to all residents' signage guidelines and enforcements for violations.
Document
Review/Summaries
Nuzum noted that Peterson continues to review the Master Association documents
as they apply to several key topics. Nuzum asked Gibbens to obtain a recorded
copy of the CPN Master Plan from the county with revisions included.
Landscaping
Guidelines
Nuzum noted that the legislature had passed a resolution this year requesting
that all HOA's eliminate any HOA landscaping requirements that are not
sensitive to prudent management of water resources; she asked McDade to
have Petersen review the Master Association guidelines in this area.
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Metro
District:
McDade noted
that the district continues to have many projects it is currently working
on. She reported that the Metro District is in final stages of putting
together the water conservation plan for this year and residents should
receive the mailing next week. The basic restriction will incorporate
an every third day watering schedule. The district is offering several
rebate programs for water-saving devices and is encouraging residents
to follow the guidelines to avoid penalty. Several new wells are being
drilled; one by The Retreat, one by HOA2, and another by Hidden Pointe.
Shallow stream wells are also being constructed to recycle lawn run off
water for use in watering the open space.
The Metro
District and The Ridge are preparing to lay a water reuse line from the
golf course to the Plum Creek Water Treatment Center. This will allow
the golf course to water greens and fairways with reclaimed water not
well water. This should be in place by this summer. McDade noted that
there would not be enough capacity at this time to include Bristle Cone
and Glen Oaks but if ever excess is reported they would be considered
for addition to the line.
The Metro
District will meet with representatives from patio/town home Sub-HOA's
(including Canterbury and BristleCone Patio) regarding the methods for
billing water usage where one tap serves multiple homes.
Brummett
noted that she has been working with Dahl on new landscaping installation
along Monarch in some of the newer area.
McDade noted
that the sidewalk connecting King Soopers to the walkway at Yorkshire
is still being worked on with easement issues being the current hold up.
She will continue to help pursue the sidewalk along the west side of Monarch,
going north from the parkway, leading up to Timber Trail Elementary.
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Old
Business: |
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A. Power
Lines
Nuzum reconfirmed that Xcel Energy is considering a project to rebuild
the eastern power line adjacent to CPN with a taller structure and higher
voltage. It was discovered that Xcel failed to notify effected Castle
Pines North residents about the project and Nuzum was able to get Xcel
to commit to an additional public open house meeting held at Buffalo Ridge
Elementary last night, April 16. The purpose of the open house was to
inform residents of the project and gather public comment. This meeting
was not legally required by Xcel as they currently own the right of way
for the project and have the right to increase the lines as they need.
The proposed structure would rust to a brown and would be similar in height
to the lines at Quebec and E470.
The association
did not respond at the meeting and the Power Lines Committee is now charged
with developing a response from the Master Association. An association
email was sent to all residents, that we have an email address for, requesting
comments be communicated to the association to help in formulating our
response. There was much discussion on the issue with concern being voiced
over visual, noise, health and real estate value issues.
B. House
Bill 1161
Nuzum reported that House Bill 1161, which would remove some provisions
of the state's consumer protection laws as related to construction defects,
passed the State House of Representatives and Senate and is now with the
Governor for signing. This item will be removed from the agenda at this
time.
C. Hidden
Pointe Relationship
Nuzum stated that one of Hidden Points' board members, Kyle Linhardt,
has contacted her in follow up to her meeting with their association in
February. Nuzum reported to those at the February Hidden Pointe meeting
that the Master Association encourages the Hidden Pointe HOA to send a
neighborhood representative to attend all Master Association meetings,
who would have equal voice as all other neighborhood representatives in
discussing issues and advising the Board. The CPN Master Association is
ready to discuss full voting membership for Hidden Pointe homeowners,
if the Hidden Pointe HOA wants to pursue that option.
Linhart informed
Nuzum that the Hidden Pointe HOA is currently having their attorney look
at our legal document and will get back with us. This is not a high priority
for the Hidden Pointe HOA as the residents have just taken over the association
from the developer and their attention is currently focused on getting
their internal business in order.
Current representative,
Linhardt, is working on getting a replacement for himself as Hidden Pointe's
representative to the Master Association; he indicated that he does not
have time to participate in the Master association as well as the Hidden
Pointe HOA. Until a new representative is named, Linhardt will continue
to be the listed contact.
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New Business:
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A. Daniels
Park
Pine Ridge Delegate, Barbara Saenger, has been in contact with Steve Charbeneau,
past negotiator for Douglas County and Denver, in regard to the future
development of Daniels' Park. After presenting some past history of the
park she said that Charbeneau has developed several great plans and options
for the park making it a destination area not a thoroughfare. Charbeneau
feels that if we could get strong homeowner input we could get the planning
process started again. McDade suggested that a meeting be scheduled with
Chris Fellows, as he has many ideas about Daniels Park.
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Additional
Homeowner Input:
No input.
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Management/Financial:
A. Monthly Financial Report
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a
total of 2,447 CPN master member homes as of 3/31/03. For the month of
March, a total of 33 homes closed (19 new homes, 13 resales and 1 lot).
The total number of new homes for first quarter this year is exactly on
budget. The Association continues to be in good financial standing.
Stopps asked
for clarification of the management fees line item noting that expenses
continue to exceed budget. McDade indicated that these lines contain several
items that occurred at the beginning of the year but are expected to average
out over 12 months. This includes the audit, the amount of work being
done on the database program and the time that was required for the 2002
billing and follow up has this budget item inflated. McDade explained
that the benefits to the association will pay off in the future as billing
will be streamlined and associated administrative costs will be less in
future years. The new system will also incorporate automatic status closing
letters and welcome letters to each new resident. Nuzum also reported
that the association has asked management to provide some services that
go above and beyond what normal HOA management companies provide.
McDade noted
that intent to lien letters are being sent out in the next few weeks to
properties that are still delinquent in their dues. Return receipt will
be requested. The draft letter was read and all present agreed that it
clearly states what each owner, that is in arrears, needs to do in order
to avoid a lien being filed against their property.
McDade indicated
that there has been some confusion from homeowners; not paying the correct
association or thinking they had already paid but in reality it was their
sub association they had paid. Trebilco suggested a "tree" design
as an alternative to the current way we communicate our HOA structure
to residents. Trebilco agreed to design a draft of the "tree".
Nuzum noted that one of the benefits of the database work being done is
that this is the first step toward a new feature on the web site so that
a resident can pull up their address and information specific to their
property will appear, listing sub association managers, trash collection,
committee and board information, etc.
McDade stated
that she should be able to report on the April/May 03' Connection numbers
and the Easter Egg Hunt next month.
Brummett
MOTIONED to accept the March Financial Reports and April Payables; Stopps
seconded; motion approved and carried.
B. CPI Adjustment
to Maximum Assessment
Stopps requested an explanation of why the board approves a maximum annual
assessment each year. McDade explained that the Master Association Declaration,
section 8.4, stipulate that the Board should adjust the "maximum
annual assessment" by the Consumer Price Index (CPI). This motion
does not set the dues assessment amount; it simply determines the maximum
amount that can be assessed by the Board. The Board sets the actual dues
assessment amount in a separate action, at the time of budgeting.
McDade requested
this item be tabled until next month.
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Next
Meeting Dates:
May 15, 2003,
7 p.m., CPN Community Center |
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Adjournment:
MOTION to adjourn by Brummett; seconded by McDade; motion approved
and carried. The meeting was adjourned at 9:27 p.m.
Respectfully
submitted,
Alison Gibbens
Recording Secretary
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