| |
Call
to Order
A. Introductions/Roll Call/Absences
President Linda Nuzum called the February 20, 2003, meeting of the CPN Master
Association Board of Directors to order at 7:05 p.m. A quorum was established. |
|
|
|
|
| |
Attendance
Directors present: Directors present: Linda Nuzum, Cheryl McDade,
Maureen Shul, Sheri Brummett, and Brian Stopps
Directors absent: Linda Sweetman-King, Todd Swift
Delegates/ Representatives present: Mel Cunningham, Ted Lohr, Barbara
Saenber and Bruce Thompson
Delegates/ Representatives absent: Tres Thurston, Kyle Linhardt,
Chris Fellows, Debbie Smith, Robert Fields, Steve Mimnaugh, Elisa Trebilco,
Kristine Sherman and Nancy Clarke
Staff: Alison Gibbens, Sharon Kollmar
Guests: Carl Kollmar (HOA #1)
Board
Meeting Process
B. Board Meeting Process
Nuzum explained the roles of Directors and Delegates as elected representatives
of CPN-area Homeowners. She indicated that there was a need to place time
limits on all items on a full agenda in order to accomplish the meeting's
business as efficiently as possible, and to respect the time that Directors
and Delegates volunteer to attending the monthly meetings.
Nuzum made
sure that everyone had a copy of the handout outlining guidelines for
Homeowner input at Master Association meetings. She invited guests who
wished to speak to indicate so on the sign up sheet. Homeowners with topics
to add to the agenda should sign up for the Open Forum portion of the
meeting; guests may also sign up to address a topic that is already on
the agenda, and they will be recognized to speak during that agenda item.
The "Additional Homeowner Input" agenda item at the end of the
meeting can be used for other questions or comments.
|
|
|
|
|
| |
Approval
of Agenda
MOTION by Brummett to accept the agenda moving the Metro District report
to 7:30pm, Shul seconded; motion approved carried.
|
|
|
 |
|
| |
Approval
of Minutes
A. January 16, 2003 Minutes
MOTION by McDade to approve the January 16, 2003 minutes as written, seconded
by Shul; motion approved and carried.
|
|
|
|
|
| |
Open Forum
Nuzum noted that no homeowners were present requesting to speak during
the Open Forum.
|
|
|
|
|
| |
Parks
Authority: |
|
| |
Mark McDade
reported that Judy Dahl, CPN Metro District Manager, is still in the land
acquisition phase for the new park. Several pieces remain that need to
be acquired and acquisition of one of those pieces is close to being completed.
McDade further noted that a preliminary plan is being developed to present
to surrounding communities and their approval of the plan is needed before
the transfer of the Douglas County land can be completed.
|
|
|
|
|
| |
Action
Committees:
A.
Telecommunications
Nuzum is again optimistic about the distance charge issue. Our attorney
informed her that the PUC staff is looking at distance charges on a statewide
basis. We will continue to have our attorney monitor the situation, as
his contacts have been helpful in getting the state's attention on the
matter. The legal fees for this approach will be lower than pursuing the
legal hearing on our individual complaint. Nuzum will be scheduling a
Telecommunications meeting at the Community Center for next Tuesday, February
25th at 6:00 p.m. to update committee members on the details of the current
process and identify actions that should be taken while the state review
is in process.
B. Traffic
Safety
This item was tabled until next month because the individual interested
was unable to be present tonight.
C. Development
Compass Bank
Stopps reported that construction has begun on this project located next
to Wendy's and completion is expected in 3 - 4 months. This item will
be removed from the agenda.
Washington
Mutual/Starbucks
Stopps reported that construction has begun on this project located in
front of King Soopers. The only change to note is that the tenant for
the 2nd storefront in this building will be an orthodontist, rather than
a Starbucks as had originally been announced. This item will be removed
from the agenda.
Lighting
at Commercial Area
Stopps reported that he had not called the county on this issue. He did
note that the county does have guidelines for lighting and that he would
follow up on this issue. Lohr inquired about the new school lighting and
Stopps commented that the school district has lights on timers to minimize
unnecessary use. Stopps reported that to his knowledge this has not been
an issue for Buffalo Ridge.
Pedestrian
Sidewalk
Stopps reported that he checked into the possibility of a sidewalk being
poured on the west side of Monarch by the school. Stopps stated that the
school district is currently planning on busing all communities involved
to the new elementary school except BristleCone and Stonecroft. Stopps
would still like to see sidewalk poured for those who want to walk or
ride their bike to school from other areas. McDade spoke to Dahl and she
said that this was a valid point and she would check into the possibilities
further. Nuzum asked that McDade readdress the need to evaluate the trails
and sidewalk system with Dahl. McDade did report that the sidewalk to
connect CPN to the King Soopers area is scheduled to be poured this spring.
Buffalo Ridge
Estates
Stopps reported that Buffalo Ridge Estates is in the process of obtaining
re-approval of their entry monuments and swimming pool. Thompson asked
Stopps to contact a Hamlet neighbor whose home overlooks the Buffalo Ridge
Estates development to determine if there are any view-impact mitigations
that should be appropriate for the lot where the swimming pool is to be
located.
|
|
|
|
|
|
Committees
- Master Association |
|
| |
A. Business
Partnership Program
Shul reintroduced Kollmar and reiterated that the purpose of the Business
Partnership Program (BPP) is to form a cohesive effort with our surrounding
business community, advertisers, and sponsors.
Kollmar distributed
a draft of the new rate sheet for newsletter advertising and continues
to work on other aspects of the BPP. She has visited each of the businesses
within our retail area to introduce herself and collect business cards.
Under the new program, two businesses will be selected for a "spotlight"
news feature in each issue of The Connection and on the web site. Stopps
drew Signature Cleaners and Todd Higley for highlight in the April/May
issue. Stopps further inquired about web advertising and Kollmar reported
that web advertising is an addition that will be added some time in the
future.
B. Social
Events
Nuzum stated that Social Events coordinator Carla Kenny is starting to
work on the details of the Community Easter Egg Hunt scheduled for Saturday,
April 12. Gibbens reported that Kenney would like to have the Community
Picnic on Saturday, August 23. The board supported this date and Gibbens
will contact Kenney to confirm.
C. Newsletter/Website
Nuzum reported that she and Brummett have met with Novreske and begun
working on the outline and structure for the website under the new host.
Nuzum stated that they plan on meeting again next week and now is a good
time to give ideas for new web features. It was noted that several of
our sub HOA's have begun to take advantage of the website by posting helpful
information for their residents. It was also suggested that each sub association
continue to encourage their members to visit the site as a means staying
informed.
Stopps inquired
about how to add documents, minutes, budgets, forms, etc. to the website.
Nuzum reported that this service is offered to all of the sub associations,
free of charge, and there is space available for HOA specific information.
The contact email for posting information is webmaster@cpnhoa.org.
McDade reported
that the website continues to receive 2,000 - 3,000 unique visitors each
month.
|
|
|
|
|
| |
D. Master
Association Documents/Summary
Signage:
McDade distributed a first draft of the reference guide for signage. McDade,
Gibbens and Petersen will continue to work on a guide that will address
all of the signage issues that exist within the Castle Pines North Master
Association. McDade asked those present to review the list of all possible
signs, noting any additional types that might have been overlooked. McDade,
Gibbens, Nuzum and Peterson will be meeting next week to review the direction
of the project moving forward. Nuzum would ultimately like a comprehensive
plan including the sub association guidelines as well. The goal is to
have and communicate to all residents' signage guidelines and enforcements
for violations.
An inquiry
was made regarding the no parking signs at the intersection along the
north side of Castle Pines Parkway and the east side of Monarch. Residents
have been parking across Castle Pines Parkway on Shoreham Drive and the
commercial property on the west side on Monarch instead of parking on
Castle Pines Parkway. Both of these areas require that major streets be
crossed in order to get to "sled hill". Nuzum requested McDade
check with Dahl on alternative parking possibilities for this area. She
also suggested the possibility that an alternative sledding hill designation
needs to be made. This area has been used for sledding for over 15 years
and is where our community goes for this recreational activity. A resolution
to this issue needs to be addressed.
Community
members that are interested in volunteering to help with this committee
are welcome and encouraged to contact Alison Gibbens at admin@cpnhoa.org
Document
Review/Summaries
Nuzum noted that Peterson continues to review the Master Association documents
as they apply to several key topics. Peterson will cover these topics
in the meeting with McDade and Gibbens next week.
Design
Review Guidelines update
Nuzum reiterated the need to consider hiring an outside consultant to
help update and upgrade our dated (1984) Design Guidelines. This area
was not budgeted for this year and the board may need to consider a budget
amendment if this is to be addressed this year. Some of the issues that
need to be looked at are fencing; building materials and roofing materials,
i.e. shake shingles.
Landscaping
Guidelines
Nuzum suggested that in light of the drought conditions we should look
at the landscaping guidelines for the Master Association as well as make
suggestions to the sub associations.
|
|
|
|
|
| |
Metro
District:
McDade reported
that the Metro District is working on preliminary water restriction guidelines
that will probably be mandatory. However, the district is waiting to see
where snow pack numbers come in for the season and also what other districts
are doing. McDade announced that there would be a special meeting of the
CPNMD on 3/10/2003 to help set the guidelines for water restrictions.
McDade noted
that the district has many projects that are currently being worked on.
The district is working on drilling two possibly three new wells, expanding
current tank capacity and laying reuse line from the Plum Creek Water
Treatment Center. This would allow the district to reclaim water that
could be used for golf course watering and other areas. McDade also stated
that the district is checking on the possibility of converting the districts
parks and open space areas to water received from lawn irrigation return
steam flows. Lohr and Stopps mentioned that BristleCone Patio Homes and
Glen Oaks HOA's would be interested in this source of water for watering
of HOA common areas.
McDade noted
that she still needs to follow up with the Metro District on how Canterbury,
Broadwick, BristleCone and other patio/town home areas are billed and
monitored for water usage.
Douglas County
had meetings with all of the parks and recreation districts in the County,
including the School District, and has suggested closing all ball fields
to team and league play and practice until mid-March (the same limitations
that are in place in other parts of the Metro Area this year). Castle
Pines North has adopted the suggestion. Teams can use the dirt areas of
the fields, and individuals and families can use the grass areas, but
organized team play causes too much damage to the drought-stressed turf.
She said
that the district would also be offering free water audits. Judy Dahl
has volunteered to attend the individual HOA meetings with the purpose
of offering a free water audit of the HOA's grounds.
|
|
|
|
|
| |
Old
Business: |
|
| |
A. Planning
for Landscaping in New Areas
Brummett has spoken with Tim Dunn and others regarding landscaping improvements
in the open spaces along the main arteries in the newer areas. She reported
that this is on a wait and see basis and requested that this item be removed
from the agenda until drought and watering conditions can be determined
for spring and summer plantings.
B. Tennis
Courts
Shul reported that HOA #2 has agreed to allow tennis only memberships
for $100 per year. She has not yet heard back from the other associations.
Shul is planning on organizing a community wide tennis league and intends
on having initial meeting in the near future.
C. Fences
Gibbens reported that she had contacted the CPN II management company
and they had fencing on their agenda for CPN II's board meeting next week.
Gibbens will follow up with Signature Management on their plans for fencing
repairs and maintenance. Gibbens also noted that all of the newer areas
have some type of fencing but, at this point in time, repair is not an
issue. It was also noted that there is a private fence that is in need
of maintenance in the Claremont Estates area. This fence is visible from
Castle Pines Parkway and its condition needs to be addressed. The board
directed Gibbens to write a letter to the homeowner asking that the fence
be repaired and stain be reapplied.
|
|
|
|
|
| |
New Business:
|
|
| |
A. House
Bill 1161
Nuzum reported that House Bill 1161 is currently in the legislature and
would remove some provisions of the state's consumer protection laws related
to construction defects. Colorado's Community Association Institute, an
association of neighborhood and community associations, has lobbied against
the bill, and many HOA's have taken a position against the bill. Brummett
stated that this bill is not in the best interest of individual homeowners.
Thompson and Brummett suggested that the board write a letter opposing
HB 1161. McDade stated that she has a list of representative to address
the letter to; Thompson drafted the letter and Gibbens will send it to
the names given.
B. Hidden
Pointe Relationship
Nuzum reported that she attended the February 6th Hidden Pointe HOA meeting,
to answer questions with respect to the relationship between the Master
Association and Hidden Pointe as well as the relationship between the
CPN Metro District and Hidden Pointe. Nuzum reported to those at the Hidden
Pointe meeting that the Master Association encourages the Hidden Pointe
HOA to send a neighborhood representative to attend all Master Association
meetings, who would have equal voice as all other neighborhood representatives
in discussing issues and advising the Board. She also noted at the meeting
that Hidden Pointe's representative has not been present at recent Master
Association meetings to voice the concerns of Hidden Pointe to the CPNMA
Board. She reiterated that this is the third year that she has attended
a Hidden Pointe HOA meeting and each year has offered that the CPN Master
Association is ready to discuss full voting membership for Hidden Pointe
homeowners, if the Hidden Pointe HOA wants to pursue that option. One
of the Hidden Pointe HOA Board members indicated that the Board would
discuss the issue, but Nuzum has not heard back from the Hidden Pointe
HOA on this topic.
|
|
|
|
|
| |
Additional
Homeowner Input:
No input.
|
|
|
|
|
| |
Management/Financial:
A. Monthly Financial Report
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a
total of 2,405 CPN master member homes as of 1/31/03. For the month of
January, a total of 33 homes closed (24 new homes and 9 resale's). The
Association continues to be in good financial standing.
McDade noted
that the second billing would be going out soon with late fees being assessed
to those who have not paid.
Shul MOTIONED
to accept the January Financial Reports; Stopps seconded; motion approved
and carried.
Shul MOTIONED
to accept the February payables; Stopps seconded; motion approved and
carried.
|
|
|
|
|
| |
Meeting
Dates:
Next Board Meeting:
March 27 (amended from March 20 which was cancelled due to snow storm),
2003, 7 p.m., CPN Community Center |
|
| |
|
|
| |
Adjournment:
MOTION to adjourn by McDade; seconded by Brummett; motion approved
and carried. The meeting was adjourned at 9:35 p.m.
Respectfully
submitted,
Alison Gibbens
Recording Secretary
|
|
| |
|
|
|
|
