Attendance
Directors present: Directors present: Linda Nuzum, Cheryl McDade, Maureen Shul, Sheri Brummett, Linda Sweetman-King, Todd Swift and Brian Stopps
Directors absent: None
Delegates/ Representatives present: Tom Cunningham, Elisa Trebilco, Kristine Sherman, Barbara Saenber and Nancy Clarke
Delegates/ Representatives absent: Mel Cunningham, Ted Lohr, Tres Thurston, Kyle Linhardt, Chris Fellows, Debbie Smith, Robert Fields, Steve Mimnaugh
Staff: Alison Gibbens, Kathleen Nash, Susan Novreske, Terri Peterson, Sharon Kollmar, Stacey Wurtz and Vickie DeMarc
Guests: Mark McDade (Hidden Pointe, Parks Authority Rep.), Norma Kerklo (HOA 2), Paul and Shelia Griffee (HOA 2), Loyd Saenger (PineRidge), Todd Schuster (HOA 2), and Tim and Ellen Loverde (HOA 2)

Board Meeting Process
B. Board Meeting Process
Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners. She indicated that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting's business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attending the monthly meetings.

Nuzum made sure that everyone had a copy of the handout outlining guidelines for Homeowner input at Master Association meetings. She invited guests who wished to speak to indicate so on the sign up sheet. Homeowners with topics to add to the agenda should sign up for the Open Forum portion of the meeting; guests may also sign up to address a topic that is already on the agenda, and they will be recognized to speak during that agenda item. The "Additional Homeowner Input" agenda item at the end of the meeting can be used for other questions or comments.

Approval of Agenda
MOTION by McDade to accept the agenda as amended, Swift seconded; motion approved carried.

Approval of Minutes
A. December 5, 2002 Minutes
One correction was made to Draft 2 of the minutes.
1. Page3, #7 Paragraph 1: Nuzum reported that she had been out of town and unable to attend the Parks Authority meeting in the past two months.

MOTION by McDade to approve the December 5, 2002 minutes as written, seconded by Shul; Sweetman-King abstained, as she was not present at the December meeting; motion approved and carried.

Open Forum
Representatives from HOA#2 ACC asked the Board to clarify the Master Association covenants as they pertain to fencing. The Master Association will respond after a review of documents and convenants is completed.

Mark McDade reported that he attended his first meeting as the Master Association's representative last week. He communicated that a time line is being developed for the South Park project. He did note that drought conditions may change the approach that is being taken but it remains a goal to break ground this year. Nuzum noted that Judy Dahl is continuing to work on the land acquisition phase of the new park. Nuzum also noted that Dahl will have the consulting firm that is selected to work on the park design would be looking at Castle Pines North open spaces as a whole with the possibility of incorporating passive parks or other design elements to our existing open spaces.

McDade personally toured all of the current park facilities and noted areas in need of repair or of concern, and informed Metro District Manager Judy Dahl of those items.

Brummett inquired about the stop light at the intersection of Castle Pines Parkway and LaGae where LaGae would eventually be extended into the park. Nuzum noted that the light is scheduled to be installed when the northeast gate of CP Village is opened (probably this Spring).

Action Committees:
A. Telecommunications
Nuzum reported that at the last meeting she was optimistic that the state would take on the distance charge issue. However, our attorney informed her that the state is not planning to include this in the case as we had previously discussed with them. The committee is hoping to bring this issue to the attention of local politicians. Nuzum is planning on scheduling a committee meeting soon and will be looking for volunteers to complete some of the groundwork that needs to be done. She also anticipates the need to request additional funding for legal fees at a later date. At this point there is no easy solution.

B. Traffic Safety
Gibbens has not heard back from the individuals who had previously volunteered to lead the community's efforts to work with the County on Traffic Safety issues. This item was tabled until next month.

C. Daniels Park
Nuzum noted that Douglas County has reported no progress with the City and County of Denver regarding talks on putting together a Park Master Plan for Daniels Park. This would include ideas for possible improvements to the quality of the park, such as additional trails, and would also resolve questions about the future of Daniels Park Road (whether it is paved or not, realigned or not, or possibly closed, with traffic to be diverted to roads in CPN). She presented a map showing several possibilities for park road alignment and what impacts they might have on our neighborhoods. There was discussion of ideas and funding sources for park improvements, and the need for community input on what we would like to see. Barbara Saenber volunteered to help with this effort.

D. Development
CPV filing 15D
Nuzum reported that the County Commissioners gave final approval on CPV Filing 15D on Tuesday, December 10. There is a Plat Note that outlines the "emergency-only" restrictions and the public notice and hearing process that would be required if there were ever a request to change the "emergency" status. The Commissioners, county staff, and developer did not feel that it was necessary to adopt the proposed "management plan" that CPN's attorney had drafted; they indicated that all of the provisions addressed in this document were covered elsewhere in county regulations and the project file. To report an access violation, call the Douglas County Sheriffs office, or report it to the County as a zoning violation.

Elementary School 35 construction
Stopps reported that the school construction is on schedule for the planned opening date in September 2003.

Compass Bank
Stopps reported that construction has begun on this project located next to Wendy's and completion is expected in 3 - 4 months.

Washington Mutual/Starbucks
Stopps reported that construction has begun on this project located in front of King Soopers.

Texaco to Shell Signage
Stopps reported that the county was very pleased with the committee's prework done on this project. The sign conversion is very subdued and is more pleasing to the eye than the signage that Shell had originally proposed. He is expecting to receive a request for signage change for Great American.

BristleCone Entrance Monument Signage
This item was tabled.

E. Library
Nuzum noted that Library District does not yet have a schedule for moving the Bookmobile to the CPN area; the Bookmobile will stay in Roxborough until their storefront branch opens. It should be noted that the shopping area that the library is to be housed in has not broken ground to date. CPN is continuing negotiations with the Library District regarding an eventual Branch Library in CPN. The Library item will be placed back on the agenda when there is significant progress to report.

A. Business Partnership Program
Nuzum introduced Sharon Kollmar and Stacey Wurtz who will begin working for the association's Business Partnership Program. The purpose of the program is to form a cohesive effort with our surrounding business community, advertisers, and sponsors. Kollmar and Wurtz currently have a great community relationship and will add exposure of the Castle Pines North area to surrounding businesses. Kollmar indicated that she plans on making personal contact with every CPN storefront business.

B. Social Events
Nuzum stated that Social Events coordinator Carla Kenney is starting to plan the association-sponsored community wide events for the year. The Easter Egg Hunt is held in the spring followed by the Summer Picnic currently scheduled for late August 2003. The community Garage Sale is held in the spring (there may also be one in the fall this year) and we will once again co-sponsor the Octoberfest with the area businesses. Nuzum would encourage each of the sub association Social Chairpersons to communicate with Kenny a schedule of their events to avoid conflicting activities. Kenny can be contacted by emailing social@cpnhoa.org.

C. Newsletter/Website
McDade reported that the Feb. 03'/Mar. '03 Connection is currently being produced. Nuzum noted there needs to be a shift of responsibility enabling the newsletter editor, Kathleen Nash, to create more news and informational content for the Connection, and spend less time on production issues, primarily the processing of advertisements. This will involve requesting "digital ready" graphics from our advertisers not just "camera ready" layouts, and/or having someone with graphics expertise to handle the ads received via hard copy. Kollmar and Wurtz will work with Nash in this area as part of the Business partnership program.

Novreske reported that she continues to receive positive feed back on the website from residents as well as visitors from outside our community; the website continues to receive about 2300 unique visitors each month. She noted that we are in the process of changing hosts because of continuous problems and this will provide a good time to make site modifications. Brummett and Nuzum will work with the Webmaster updating the site. Sweetman-King suggested periodically posting signage along the parkway to add exposure to the site.

Novreske reminded those present that each sub-HOA within CPN has the ability to post, free of charge, information specific to their HOA. The contact email for posting information is webmaster@cpnhoa.org. Novreske also suggested that each sub association encourage their members to visit the site as a means staying informed.

D. Master Association Documents/Summary
Signage:
McDade reported that CPN sign guidelines were updated approximately three years ago with more specific detail. The Metro District had at one time volunteered to help in monitoring this issue, as their employees are in the community every day, however they need more specific guidelines for enforcement. McDade, Gibbens and Petersen have begun and will continue to work on a reference guide that will address all of the signage issues that exist within the neighborhood. Community members that are interested in volunteering to help with this committee are welcome and encouraged to contact Alison Gibbens at admin@cpnhoa.org

Document Review/Summaries
Nuzum discussed the need to come to a better understanding of the regulations as they apply to the Master and the sub associations. She introduced Terri Peterson who will be working on this project. Sweetman-King readdressed the need to consider hiring an outside consultant to help update and upgrade our dated (1984) Design Guidelines. She suggested that, even if not done this year, it is worth investigating for 2004. Some of the issues that need to be looked at are fencing; building materials and roofing materials, i.e. shake shingles. Sweetman-King suggested that the Community Association Institute is a resource for information about guidelines and other master communities that may have good guidelines and procedures. McDade will check into CAI resources and membership, and consult with Peterson on any other resource options.

Metro District:
McDade reported that Douglas County had meetings with all of the parks and recreation districts in the County, and the School District, and has suggested closing all ball fields to team and league play and practice until mid-March (the same limitations that are in place in other parts of the Metro Area this year). Teams can use the dirt areas of the fields, and individuals and families can use the grass areas, but organized team play causes too much damage to the drought-stressed turf.

McDade noted that the district will increase its water usage rates; notices have been mailed to all customers. Stopps noted that there was no explanation as to why there were increases. McDade stated that customers who are using excess water impact district planning and water conservation and consumer awareness is being encouraged. She said that the district would also be offering free water audits. Judy Dahl has volunteered to attend the individual HOA meetings with the purpose of offering a free water audit of the HOA's grounds. Lohr inquired as to how the water rate changes would be applied for patio homes and other developments where the HOA does the watering for all residents; McDade will get back with him on the answer.

A suggestion was made to award a Xeriscape yard of the year and include the Garden Club in providing information for drought friendly vegetation. Cunningham reiterated the need for the Metro District to comply with the same guidelines as are established for homeowners. The District Manager is responsible for ensuring the guidelines are followed and concerns should be directed to the Metro District.

A. Planning for Landscaping in New Areas
Brummett has spoken with Tim Dunn and others regarding landscaping improvements in the open spaces along the main arteries in the newer areas. She reported that drought conditions would determine if this is to be addressed in the coming year.

B. Tennis Courts
Shul reported that some sub association tennis courts in the area are under used and the tennis playing community within CPN has approached them to sell tennis-only memberships. HOA #2 just approved and will begin selling a limited number of tennis memberships soon.

New Business:

A. Other Goals for 2003
Stopps would like to see a pedestrian sidewalk along the west side of Monarch for those neighborhoods who will be attending Elementary #35 and whose children will be walking and are not bus eligible. McDade noted that she would check with the Metro District on this issue.

Clarke inquired about the possibility of requesting that the commercial lighting at the corner be turned down to a minimum during nighttime non business hours, allowing just enough light to provide security. Stopps said that he will follow up on this issue with the county.

B. Fences
Nuzum reported that HOA #2 is requesting that all sub association's look at the condition of their main artery fencing for repair, maintenance and painting needs. HOA #1 and HOA #2 have both done these improvements in the past year in order to maintain the aesthetics of their neighborhoods individually but also the CPN community. Swift noted that CPNII is currently reviewing their fences to identify what repairs are needed. Gibbens will check with the management companies on their plans for fencing maintenance.

Additional Homeowner Input:
No input.

Management/Financial:
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a total of 2,343 occupied homes as of 12/31/02. For the month of December, a total of 32 homes closed (23 new homes, 8 resale's and 1 lot). A total of 295 new homes were added in 2002, bringing the total number of Master Association members to within 99.8% of the budget. The Association continues to be in good financial standing. The Association closed the 2002 fiscal year with expenses under budget. McDade noted that The Connection newsletter is just over breaking even, and the Legal category is over budget due to the need for legal services to support the fight against Qwest Distance Charges, but lower-than-budgeted expenses in several other categories more than offset this amount.

McDade reported that the annual statement mailing went out December 13 with approximately 24% of the total payments received in the first 19 days. Payments are due by January 31, and after that date, late fees will be assessed as required by our Master Declaration. She reiterated that the computer enhancements made last year would streamline the billing process for this year. Sweetman-King inquired about the statement timing for 2003 and McDade responded that the expectation is for a mid-year billing for the 2003 dues, which will remain at $216.00.

Sweetman-King MOTIONED to accept the November and December Financial Reports; Swift seconded; motion approved and carried.

Sweetman-King MOTIONED to accept the December and January payables with the addition of payments to the Parks Authority and Western Trade Binding; Stopps seconded; motion approved and carried.

Adjournment:
MOTION to adjourn by McDade; seconded by Brummett; motion approved and carried. The meeting was adjourned at 9:45 p.m.

Respectfully submitted,
Alison Gibbens
Recording Secretary

Castle Pines North Homeowners Association
Copyright © 1999-2003 Castle Pines North Homeowners Association
All rights reserved.

Telephone and Fax:
303-482-3078

Address:
CPN Association, Inc.
7402 Yorkshire Drive
Castle Rock, Colorado 80104

Contact the Castle Pines North Homeowners Association (CPNHOA) by e-mail.