CASTLE PINES NORTH HOMEOWNERS ASSOCIATION, NO. 2
MINUTES OF THE JUNE 9, 2004 REGULAR BOARD MEETING
Rob Saxton called the meeting to order at 7:00 PM. Directors present were, Charlie Green, Kaye Sullivan, Sue Brown, Tom Baker & Todd Schuster. A quorum being present, the meeting was called to order. Ron Valiga of Hallmark Management was also present. The Board is operating with one vacancy.
On a motion by Kaye, 2nd by Charlie, Lane Bro was appointed to fill the remaining term of Dave Felty.
A presentation concerning possible prefab pavilion models on the 40X50 concrete slab east of the clubhouse took place. The Directors were presented with a catalog of various designs and pricing. A County permit will be required. The Board will review the possible types and discuss options at the 8/11/04 meeting.
The minutes of the regular and the May 12, 2004 meeting were approved on a motion by Kaye, 2nd by Sue, as presented.
Eight members were present. A request to trim the sidewalk edges of Shoreham Circle. The Oxford entry at the Parkway was discussed. Sue will begin to explore possible changes to the entry for fall or spring referbisment. A member questioned parking on the streets within the community. He sited items 9.4 & 9.18 of the Declarations. The Board noted the streets are owned and maintained by Douglas County. The issue was referred to the ACC.
SOCIAL:
The 4th of July festivities went well. Rain moved in during the afternoon to cut the party short. The event came in $2,000 under budget. Luau is scheduled for August 14.
CLUBHOUSE:
Lynn reported there were 8 parties, 5 HOA uses and the 4th of July party is planned. The new toilets were discussed. On a motion by Todd, 2nd by Tom, purchase of 5 new toilets was approved with a cost not to exceed $1,300. Todd will check his sources for a price break on the toilets. Decorating of the clubhouse was discussed. A proposal for the carpet, flooring, paint, & cabinets was discussed. A maximum amount of $20,000 for the project was indicated by the preliminary projections. The Board requested a formal bid for the project which Lynn and the decorator will provide.
POOL:
Operating well. The purchase of 10 umbrellas were approved at a cost not to exceed $400.00
MASTER ASSOCIATION:
A meeting is being set up to review the development of CC20, the parcel at the corner of CP Parkway and Monarch. A Walgreen’s is considering the site for a strip mall with a day care center.
TENNIS:
The tennis courts are to be unlocked (deadbolt locks to be removed). The damage to the fencing and doors will be reduced if the doors are not locked. Diane Gottsca volunteers to chair the tennis committee. She will schedule group uses and reservations for the courts. She will post a sign for the groups reserved times she has scheduled. Diane will get the tennis information on the web site and coordinate this with Tim gamble. Diane’s phone number is 303-814-3993.
ACC:
The Cerney Circle issue is not yet resolved. A letter sent to the member’s attorney has no received a response. A second request will be sent. The yard award was discussed and Paul is working towards the award. Two more ACC members are needed for the committee.
GROUNDS:
Weed spraying of the open spaces has been completed. The open spaces were mowed about a weed after the spraying. HSI will return to respray any weeds that come up after the mowing.
FINANCE:
Hallmark Management presented the financial report for the month ending June 2004. The report was accepted as presented.
During an executive session, the Board rejected an offer by a member concerning a dues collection issue. The attorneys will be instructed to proceed with the lawsuit.
As there was no other business to come before the Board the meeting was adjourned at 9:00 PM. on a motion by Charlie, 2nd by Tom.
Minutes are unofficial until approved by the Board at the next meeting.
Respectfully submitted,
Ron Valiga, Records Manager
For the Secretary
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