Attendance
Directors present:Linda Nuzum, Cheryl McDade, Todd Swift, Linda Sweetman-King and Brian Stopps
Directors absent: Jim Beimers, Maureen Shul
Delegates/ Representatives present: Sheri Brummett, Lisa Towne, Mel Cunningham, Tres Thurston, Kim Nelson
Delegates/ Representatives absent: Jim Creager, Janice Cole, June Hamill, Kyle Linhardt, Debbie Smith, Darrell Schmidt, Bill James, Chris Fellows and Paul Schmergel
Staff/Committees: Alison Gibbens, Kathleen Nash
Guests: Keith Conner (Bristle Cone - patio), Galen Crowder (HOA#1), Ivy Tobey (HOA#1)

Board Meeting Process
Nuzum explained the roles of Directors and Delegates as elected representatives of CPN-area Homeowners. She indicated that that there was a need to place time limits on all items on a full agenda in order to accomplish the meeting's business as efficiently as possible, and to respect the time that Directors and Delegates volunteer to attending the monthly meetings.

Nuzum made sure that everyone had a copy of the handout outlining guidelines for Homeowner input at Master Association meetings. She invited guests who wished to speak to indicate so on the sign up sheet. Homeowners with topics to add to the agenda should sign up for the Open Forum portion of the meeting; guests may also sign up to address a topic that is already on the agenda, and they will be recognized to speak during that agenda item. The "Additional Homeowner Input" agenda item at the end of the meeting can be used for other questions or comments.

Approval of Minutes
A. March 21, 2002 Minutes
Sweetman-King requested two revisions to the minutes.
1. Page 5, 8A Paragraph 2:
2. Page 5, 8A Paragraph 3:
MOTION by Stopps to approve the March 21, 2002 minutes as amended, seconded by Sweetman-King; motion approved and carried.

Open Forum
Nuzum noted that none of the guests had signed up for the Open Forum.

Nuzum announced public meetings to be held on April 22 and April 23 regarding CPN-area trails, the new South Park, and the possible recreation center. The April 22 meeting is a focus group meeting for older kids, targeted at finding out what types of recreation amenities they would use. April 23 is an "adults" meeting for Castle Pines North residents. Ken Ballard, of Ballard*King consulting firm will discuss the findings to date on the first step of the feasibility study for the recreation center (an "initial assessment" of whether it could be possible for CPN to consider a rec center), and to take the adult's ideas on desired recreation amenities, to be used in the subsequent stages of the feasibility study.

Coyote Ridge Park is nearing completion; the baseball field, bridge, and sidewalk are expected to be done in June.

Planning work is underway for construction of the new "South Park." This park will be built whether or not the Recreation Center is approved; it is part of the commitment that CPN has made to implement our Recreation Master Plan. Land acquisition for the South Park area is in process: negotiations are under way to purchase the church lot, and the process has been started to transfer title to the parcels that are currently held by Douglas County, and the portions that will be donated by the King Soopers developer.

Nuzum presented a "concept plan" for the park, which identifies the boundaries of the park land, and some ideas of what might be in the park. Specific decisions on the park's content and design will come at a later date. Some initial public feedback on desired amenities will be obtained at the April 22 and 23 meetings, and people who are interested in participating in the planning the park will have a chance to sign up for a committee.

Nuzum presented a Parks Authority financial summary, which shows past income and expenses, and forecasts for the future. The forecast does NOT include any future expenses on the potential recreation center -- a separate financial analysis for that possible project is being prepared as part of the Feasibility Study.

From the inception of the Parks Authority through the end of 2002, Developer Fees have contributed about ¾ of the Parks Authority's funds, with Master HOA dues contributing about 20%, and the balance coming from fundraisers and interest income. These funds provided enough cash to build the Coyote Ridge Park, and to build a reserve for a portion of the South Park, but the forecast shows that the Authority will need additional funds to complete the South Park.

At this point, we have already received a high proportion of the developer fees that are expected. HOA dues were kept at a low level during the time that the developer fees were covering the cash requirements, but now the Authority will need to rely more heavily on HOA dues.

The discussion last Fall was that if CPN were to build a recreation center, the additional funds needed to complete the South Park could be included in the financing for the rec center. However, since there has not been a decision on the rec center, we must begin funding the park on a "cash" basis.

The financial forecast shows that while the Parks Authority may have the funds to begin a "phase one" on the South Park next year, they would not accumulate the cash needed to complete the park until 2007 if Master HOA dues are kept at the $115 level. The completion date could be moved up to 2005 by setting the dues at the amount discussed at last year's Annual meeting of $215 per year. This averages approximately $18 per month, with $12.60 of that being allocated to the Parks Authority. Increasing the dues to the maximum allowable dues ($224 per year) does not move the completion date up substantially.

There was discussion that the question is whether we want to pay the HOA dues over a shorter time period, or stretch it out over more years; and discussion of the value of completing the park more quickly, partially so that current residents would be able to enjoy the park sooner, and also that deferring construction to a later date would increase construction expenses and the total dues that homeowners would need to pay toward park construction.

There was also discussion of the possibility of obtaining grant money, and that perhaps it would be worthwhile for the Parks Authority to engage a professional grant-writer.

Action Committees:
A. Development
Castle Pines Village Water Tank. Stopps reported that the plan has been revised taking into consideration some of the committees' requests. He will be visiting the county to check the current plan versus his notes and suggestions.

Safeway Fuel Pumps
Stopps reported that there is no new development or changes since last month's meeting.

Future Commercial Development
Stopps also mentioned that we are in conversation with Alex Groos, who has a portion of the commercial land still left, in order to communicate the needs and desires of the community.

C. Telecommunications
Towne reported that the PUC petition regarding the distance charge is being resubmitted. There is a distance charge meeting scheduled at Coffee Cravings on Saturday, April 20 at 9:00 a.m.

Towne is also researching alternative companies that provide local telephone service. Towne invited AT&T to this meeting; McCloud is serving CPN, a first month's bill was approximately 30% less than the previous Qwest bills, and did not include a line item for distance charge. McDade commented that another alternate phone-service provider, Mile Hi, does charge a distance fee.

D. Roads/Traffic
Tabled until next month.

E. Airport traffic patterns
There is no report for this meeting.

A. Master Association Documents
Brummett would like to see a working session scheduled for those interested in helping. The desire is to put into laymen's term the documents for the master association. This would then be published as a reference document only. We would need to consult with our attorney in order to determine the legal ramifications of such a publication.

B. Design/Review
Design Review Committee structure and functions. Sweetman-King stated that the board needs to appoint the 5 members of the DRC, as required by the Declaration, and suggested that this committee be combined with Brian Stopps' Development Committee, with the option for committee members to be assigned to specific functions, such as Design Review and Development planning. It was suggested that the appointment be Brian Stopps, Linda Sweetman-King, and Development Committee members Harley Rinerson, Tim Dunn, Darrell Jordan. Stopps will contact each of the above individuals to find out their commitment level and the group will be formalized at the next meeting.

Design Review Guidelines update. Sweetman-King suggested that we should review and update of the Design Review Guidelines, which has a significant number of outdated portions. Sweetman-King will obtain estimated costs for this activity, to be considered for next year's budget.

Builder signs. Sweetman-King noted that there are a number of questions to address regarding the "CPN" builder signs, which are maintained by a builders' marketing association. She noted that the Master Association Board has the ability to be proactive in this area. We need to be working toward a better understanding of this entity, their function, and under what authority they operate. Kathy Curtis with Writer, Corp. is no longer the contact for the builders marketing association. This has been turned over to a representative with Village Homes. This person is trying to be identified.

D. Newsletter/Website:
Website. Nuzum reported that Novreske has recommended that the Association change our web host. The current provider has several issues including reliability and support. The provider that is being suggested would cost a small amount more each month (approx. $20).

Email newsletter. Nuzum also reported that she had sent an email newsletter today, but had experienced difficulties getting it out due to Internet Service Provider limitations on sending mass emails. Once we transition to the new web-site host, we will set up the new method for sending the email newsletter; there may be some setup or programming fees to get the new email systems started.

Newsletter. Nash communicated that the deadline for the May/June Connection is May 15. It was suggested that advertiser coupons would be a nice benefit to the advertising and a tracking device for the advertisers. Nuzum reiterated the need to publish our "spring issues" including pet waste removal.

E. Business Partnership Program
Nuzum reported that two people are being talked to pertaining to this area and that will be reported on next month.

Metro District:
McDade reported that the Metro District is currently working on long term planning for the water and sewer infrastructure. In the next 2 years, the water treatment plant will also need to be physically expanded and district pipes re-laid in a few areas. The district is financially in good shape.

Reminder - May 7 is Election Day. There are 6 candidates running for 3 positions. Homeowners can pick up applications for an absentee ballot at the Metro District office until 5:00 p.m., Friday, May 3, 2002.

Water conservation is being looked into for our area. The Metro District is checking into sending out conservation reminders on watering this summer with day and hour recommendations. The District is also looking at the logistics of how to capture and reuse raw surface water on areas that do not require treatment. The District is also looking at the possibility of reclaiming our sewer water from the Plum Creek Water Treatment Plant; once our sewer water leaves CPNMD, it goes to the Plum Creek Water Treatment plant were it becomes reclaimable for our use. This would require pipes to be laid between PCWA and CPNMD. This is a long-term consideration.

The water treatment plant is currently going through an interior expansion. This has additional trucks and construction materials in the area. The expansion should be complete in the next two months. Judy Dahl is going to meet with the surrounding homeowners once the construction is complete and discuss the appearance of the area and their concerns and comments.

A. Master Association 2002 Dues
McDade reported that there is a need to vote on the HOA dues for the rest of the year at the next meeting. She is getting calls from the title companies in reference to what our dues are for the remainder of the year. It is highly uncommon for HOA dues to be set for half of a year and not the entire year. The title companies normally collect the full years dues at the time of closing and currently they are only collecting the first 6 mos. in our case.

The 2002 budget presented at last November's annual homeowners meeting was for $215 annual dues. The Board deferred its decision on assessment of the total dues for the year, pending definition of the specific use of the 70% portion of the dues that are allocated to the Parks Authority. There has not yet been a decision on the Rec Center, so no dues will be assessed for that purpose, however the Parks Authority has documented how the funds would be applied to the South Park.

There was discussion favoring the dues amount of $216 per year, which averages to an even $18 per month. There were suggestions to schedule payments quarterly or twice a year, either through multiple billings, or a single billing with multiple payment coupons. McDade pointed out the administrative costs would increase with this method. It was also suggested that we research offering a discount for payment in full.

The Board asked McDade to prepare a draft motion and supporting information for the May 16 vote on 2002 dues, to include a budget showing $216 in annual dues; documentation of the administrative expenses for annual, semi-annual, quarterly, and monthly payment schedule options; and an outline of the late-payment penalties.
B. Parks contribution funds from Holiday Home Tour
McDade asked that this be tabled until next month.

B. Parks contribution funds from the Holiday Home Tour
McDade asked that this be tabled until next month

C. Writer Mess Along Oxford - McDade
McDade explained that Rich Barrow had contacted Writer with no response. The feeling is that the HOA 2 board needs to get involved also. With pressure from both, the situation could hopefully get corrected soon for the betterment of the neighborhood.

New Business:
A. Motorized vehicles and scooters on trails
Nuzum reported that there have been several complaints about motorized vehicles in the open spaces and on the trails. The sheriff's office has been out and spoken to the driver of one of the vehicles with no response. He also noted that the area where they are riding is not posted with proper signage for ticketing or enforcement. Mel Cunningham noted that they are primarily riding along the Xcel Energy wires between Hidden Pointe and Green Briar. Cunningham has contacted Xcel Energy and they will be posting the area No Trespassing. McDade will bring up the Trespassing issue at the next Metro Board meeting. Cunningham will contact the law enforcement agencies to obtain the specific classifications and restrictions of the vehicles and what the penalties are for trespassing. Nash should plan on including an article in the next Connection communicating the findings and reminding our neighbors of the consequences of violation.

Additional Homeowner Input:
McDade mentioned that the maintenance issues on the Community Center building would be addressed during the building expansion.

Management/Financial:
Monthly Financial Report
A. Monthly Financial Report
McDade distributed the financial report. She noted that we now have a total of 2,130 occupied homes. For the month of March, a total of 50 homes closed (34 new homes, 12 resale's and 4 lots); closings have picked back up. It was noted that YTD management fees are below the target amount. The newsletter expense analysis was successful in resolving the receivables issue with our advertisers; we made money on the April Connection. The Easter Egg Hunt came in under budget and had donations from several area businesses. McDade noted that the contract that the Master Association has with the Parks Authority is that we pay them at least twice a year for dues collected, and that next month she would be issuing a check to the Parks Authority in the approximate amount of $35,000. Stopps MOTIONED to accept the Financials; Swift seconded; motion approved and carried.

McDade MOTIONED to accept the Account Payables; Stopps seconded; motion approved and carried.

Adjournment:
MOTION to adjourn to by Sweetman-King; seconded by McDade. The general meeting was adjourned at 9:40 p.m.

Respectfully submitted,
Alison Gibbens
Recording Secretary

Castle Pines North Homeowners Association
Copyright © 2001-2002 Castle Pines North Homeowners Association
All rights reserved.

Telephone and Fax:
303-482-3078

Address:
CPN Association, Inc.
7402 Yorkshire Drive
Castle Rock, Colorado 80104

Contact the Castle Pines North Homeowners Association (CPNHOA) by e-mail.